Los Angeles Metro
Los Angeles, California, United States
Basic Function Under minimal supervision, performs senior-level ethics related work to ensure that Metro′s Board of Directors, management, employees, and suppliers have full knowledge of laws and policies to carry out their objectives and maintain compliance; promotes an ethical culture within the agency; provides professional advice, reports, and instruction/training; knows all the essential functions of the department; and provides support to help analyze and resolve conflicts that may inhibit achieving organizational goals. Example Of Duties Performs complex work and plans major projects relating to ethics awareness programs, lobbyist regulation administration and enforcement, Ethics Code(s) of Conduct, and statutory obligations Answers questions about Metro policy and laws related to ethics Manages the training of Metro staff on Ethics Policy, Code(s) of Conduct and statutory obligations Reports monthly on department finances and budget process; reconciles purchases to ensure supplies and travel expenditures are made in compliance with purchase card rules and within budget limits Develops new ethics programs and improves upon existing programs Oversees the ethics staff in the development and maintenance of the computer assisted ethics training and lobbyist registration programs Conducts preliminary intake of administrative investigations of potential breaches of conduct, interprets regulations, and makes specific recommendations for resolution Refers administrative investigation matters to the Office of the Inspector General and provides advice as necessary on code of conduct violations Provides training, and develops and oversees presentations given to outside vendors, consultants, and potential vendors at pre-bid and pre-proposal conferences on Metro′s lobby registration regulations Prepares reports, opinions, and other correspondence related to ethics policies and lobby registration regulations in a thorough, insightful and organized fashion to the Chief Ethics Officer Conducts legal research and analyzes difficult and complex issues regarding ethics laws; recommends practical courses of action to comply with laws and resolve conflicts of interest Conducts hearings and writes final reconsideration and debarment opinions as requested Advises and organizes training for Metro′s Board of Directors, committee members, executive team, and staff regarding issues on the application of the ethics policy, Political Reform Act, and Lobby Registration Regulations and conflict of interest Makes recommendations to Chief Ethics Officer and prepares responsive memoranda based on the law using legal principle and legal training to address inquiries from the Board of Directors, executive team, elected officials, and staff relating to voting conflicts Prepares conflict of interest and contribution reports for Board and committee meetings based on legal analysis Provides advice to Inspector General staff concerning ethics policy and rules Administers, revises, and analyzes Metro′s Conflict of Interest Code biennially for the form 700 filings Monitors, reviews, and manages annual financial disclosure statements filed by staff in compliance with Conflict of Interest laws, including Form 700s Provides work direction and guidance to professional, administrative, and clerical staff when assigned Acts as Safety Captain and/or floor Emergency Response Team member Contributes to ensuring that the EEO policies and programs of Metro are carried out May be required to perform other related job duties Requirements For Employment A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes: Education Bachelor's Degree in Business, Public Administration, Planning, Political Science, Public Policy, English, Accounting, or a related field; Master′s Degree in Public Administration, Public Policy, or a related field and Juris Doctor degree preferred Experience Three years of relevant experience performing work in support of governmental ethics programs or ensuring compliance with various regulations or experience as an attorney performing legal services Certifications/Licenses/Special Requirements A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Microsoft Office Suite capability at the intermediate level in Word, Excel and PowerPoint Licensed Attorney in California in good standing and with active status preferred Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. Experience working in government ethics and compliance Experience working with boards, commissions and executive leadership Experience applying organizational conflicts of interest laws, ethics rules, lobbyist regulations, and campaign finance and contribution laws Experience providing advice, training and guidance on ethics and compliance rules Knowledge: Ethical theories and practices Applicable local, state, and federal laws, rules, regulations and policies governing conflict of interest, ethics, and lobby registration Metro policies and procedures California Political Reform Act of 1974, Public Records Act and Brown Act Legal research and analysis Legal writing techniques Presentation and training theories and techniques Public speaking skills General office practices and procedures Applicable business software applications Skills: Performing senior-level work in support of Metro's ethics functions Analyzing situations and complex data, identifying problems, and recommending solutions Analyzing and understanding complicated laws to apply to varied factual situations Exercising sound judgment and creativity in making conclusions Taking action on various problems and issues, and giving advice or implementing policy to prevent the recurrence of unethical behavior Communicating effectively, clearly, and concisely orally and in writing, including public speaking Interacting professionally with various levels of Agency employees, governmental representatives and the general public Conflict mediation Abilities: Communicate with a wide range of individuals during conflict and achieve positive outcome Maintain diplomacy and tact when interacting with others Handle highly confidential information Organize and manage several projects simultaneously to meet strict deadlines Perform a high volume of work with a high degree of accuracy Prepare comprehensive reports and correspondence Understand, interpret, apply, and write sound memoranda using the Issue, Rule, Application, and Conclusion (IRAC) method on laws, rules, regulations, policies, procedures, contracts, and budgets Work independently Prepare and conduct training and presentations Lead junior and administrative staff members providing work direction and guidance Read, write, speak, and understand English Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Computers are available to complete online Employment Applications at the following Metro location: METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012 Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro. All completed online Employment Applications must be received by 5:00 p.m. on the closing date. TW *Open to the public and all Metro employeesThis job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. Closing Date/Time: Open Until Filled
Apr 09, 2024
Full Time
Basic Function Under minimal supervision, performs senior-level ethics related work to ensure that Metro′s Board of Directors, management, employees, and suppliers have full knowledge of laws and policies to carry out their objectives and maintain compliance; promotes an ethical culture within the agency; provides professional advice, reports, and instruction/training; knows all the essential functions of the department; and provides support to help analyze and resolve conflicts that may inhibit achieving organizational goals. Example Of Duties Performs complex work and plans major projects relating to ethics awareness programs, lobbyist regulation administration and enforcement, Ethics Code(s) of Conduct, and statutory obligations Answers questions about Metro policy and laws related to ethics Manages the training of Metro staff on Ethics Policy, Code(s) of Conduct and statutory obligations Reports monthly on department finances and budget process; reconciles purchases to ensure supplies and travel expenditures are made in compliance with purchase card rules and within budget limits Develops new ethics programs and improves upon existing programs Oversees the ethics staff in the development and maintenance of the computer assisted ethics training and lobbyist registration programs Conducts preliminary intake of administrative investigations of potential breaches of conduct, interprets regulations, and makes specific recommendations for resolution Refers administrative investigation matters to the Office of the Inspector General and provides advice as necessary on code of conduct violations Provides training, and develops and oversees presentations given to outside vendors, consultants, and potential vendors at pre-bid and pre-proposal conferences on Metro′s lobby registration regulations Prepares reports, opinions, and other correspondence related to ethics policies and lobby registration regulations in a thorough, insightful and organized fashion to the Chief Ethics Officer Conducts legal research and analyzes difficult and complex issues regarding ethics laws; recommends practical courses of action to comply with laws and resolve conflicts of interest Conducts hearings and writes final reconsideration and debarment opinions as requested Advises and organizes training for Metro′s Board of Directors, committee members, executive team, and staff regarding issues on the application of the ethics policy, Political Reform Act, and Lobby Registration Regulations and conflict of interest Makes recommendations to Chief Ethics Officer and prepares responsive memoranda based on the law using legal principle and legal training to address inquiries from the Board of Directors, executive team, elected officials, and staff relating to voting conflicts Prepares conflict of interest and contribution reports for Board and committee meetings based on legal analysis Provides advice to Inspector General staff concerning ethics policy and rules Administers, revises, and analyzes Metro′s Conflict of Interest Code biennially for the form 700 filings Monitors, reviews, and manages annual financial disclosure statements filed by staff in compliance with Conflict of Interest laws, including Form 700s Provides work direction and guidance to professional, administrative, and clerical staff when assigned Acts as Safety Captain and/or floor Emergency Response Team member Contributes to ensuring that the EEO policies and programs of Metro are carried out May be required to perform other related job duties Requirements For Employment A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes: Education Bachelor's Degree in Business, Public Administration, Planning, Political Science, Public Policy, English, Accounting, or a related field; Master′s Degree in Public Administration, Public Policy, or a related field and Juris Doctor degree preferred Experience Three years of relevant experience performing work in support of governmental ethics programs or ensuring compliance with various regulations or experience as an attorney performing legal services Certifications/Licenses/Special Requirements A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Microsoft Office Suite capability at the intermediate level in Word, Excel and PowerPoint Licensed Attorney in California in good standing and with active status preferred Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. Experience working in government ethics and compliance Experience working with boards, commissions and executive leadership Experience applying organizational conflicts of interest laws, ethics rules, lobbyist regulations, and campaign finance and contribution laws Experience providing advice, training and guidance on ethics and compliance rules Knowledge: Ethical theories and practices Applicable local, state, and federal laws, rules, regulations and policies governing conflict of interest, ethics, and lobby registration Metro policies and procedures California Political Reform Act of 1974, Public Records Act and Brown Act Legal research and analysis Legal writing techniques Presentation and training theories and techniques Public speaking skills General office practices and procedures Applicable business software applications Skills: Performing senior-level work in support of Metro's ethics functions Analyzing situations and complex data, identifying problems, and recommending solutions Analyzing and understanding complicated laws to apply to varied factual situations Exercising sound judgment and creativity in making conclusions Taking action on various problems and issues, and giving advice or implementing policy to prevent the recurrence of unethical behavior Communicating effectively, clearly, and concisely orally and in writing, including public speaking Interacting professionally with various levels of Agency employees, governmental representatives and the general public Conflict mediation Abilities: Communicate with a wide range of individuals during conflict and achieve positive outcome Maintain diplomacy and tact when interacting with others Handle highly confidential information Organize and manage several projects simultaneously to meet strict deadlines Perform a high volume of work with a high degree of accuracy Prepare comprehensive reports and correspondence Understand, interpret, apply, and write sound memoranda using the Issue, Rule, Application, and Conclusion (IRAC) method on laws, rules, regulations, policies, procedures, contracts, and budgets Work independently Prepare and conduct training and presentations Lead junior and administrative staff members providing work direction and guidance Read, write, speak, and understand English Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Computers are available to complete online Employment Applications at the following Metro location: METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012 Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro. All completed online Employment Applications must be received by 5:00 p.m. on the closing date. TW *Open to the public and all Metro employeesThis job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. Closing Date/Time: Open Until Filled
YORK COUNTY, SC
York, South Carolina, United States
About us There are many employment opportunities throughout the York County Sheriff’s Office (YCSO) in sworn capacity in the Detention Division. The Detention Center is located at the Moss Justice Center and is an 821-bed direct supervision facility that opened in March of 1995. The Detention Center is charged with holding individuals who have been arrested by various law enforcement agencies in York County and held until they post bond or are ordered released by a court or transferred to a state institution after court sentencing. The Detention Center also houses inmates for the U.S. Marshal Service and Immigration and Customs Enforcement under an agreement that provides compensation to the county. The York County Detention Center is committed to the operation of a facility that will meet state standards and for the preservation of basic human rights of the inmate population by the Constitution of the United States of America. To learn more about this position, please refer to our website: Detention Employment Opportunities | York County Sheriffs, SC (civicplus.com) About our opportunity We invite you to apply to join our team as a full-time, non-exempt Detention Officer I within the York County Sheriff’s Office Detention division. A career advancement program and overtime opportunities are offered. The purpose of this position is to perform various security procedures and activities on assigned shift at the York County Detention Center, ensuring that security is maintained at all times for the protection of staff, inmates and the general public. If a candidate is selected as a sworn Detention Officer and not certified as a Class II law enforcement officer in South Carolina, the candidate will be required to attend the South Carolina Criminal Justice Academy in Columbia, South Carolina for basic training. Successful completion is mandatory and detention officer candidates are paid their normal salary while attending. Once hired, new recruits will be provided uniforms and receive paid preservice training for four weeks and agency FTO, then paid training at the South Carolina Criminal Justice Academy. Successful police academy certification must be achieved within first year of employment. Pay increases/incentives are offered after 1st year of employment, 3rd year of employment, and may include COLA and other bonuses as offered. YORK COUNTY SHERIFF’S OFFICE - CAREER ADVANCEMENT PROGRAM The York County Sheriff’s Office has in place a career advancement program, which is a noncompetitive advancement process where deputies are able to advance to higher ranks upon the completion of specified professional milestones. The program consists of the following ranks and associated pay grades: Detention Officer (grade 204), Detention Officer II (grade 205), Senior Detention Officer (grade 206), and Lance Corporal - Detention (grade 207). This advancement program is subject to change in the discretion of the York County Sheriff. Compensation: Pay Rate/Grade 204: $21.92 - 33.96 per hour. Additional incentives offered for experience and/or education. Benefits: P articipation in PORS: Police Officers Retirement System through PEBA ( pors_handbook.pdf (sc.gov) , comprehensive medical benefits including dental and vision through PEBA ( benefits_options_2023.pdf (sc.gov) ), vacation leave, sick leave, eleven paid holidays plus three optional days/floating holidays. Work Schedule: Candidate will be required to work twelve-hour shifts to include holiday and weekend shifts. Currently, the day shift runs from 5:30 AM to 6 PM and the night shift from 5:30 PM to 6 AM. Overtime Pay: Any hours worked in excess of 80 hours (bi-weekly) are compensated at a rate of time and a half. This position is open until filled with review of applicants weekly. Applicants should monitor email for next steps of the application process. If you wish to find out more about a career at the York County Detention Center, email Sgt. Hewitt at Michael.Hewitt@yorkcountygov.com Duties and Responsibilities: Maintains a high level of security and safety awareness at all times, ensuring the safety and security of inmates, staff and the general public through the proper enforcement of administrative and operational policies and procedures. Performs a variety of security duties associated with post assignment, which may include booking inmates, overseeing initial showering and issuing supplies, escorting inmates / assisting with inmate movement within the facility, controlling and accounting for inmates’ property, patrolling assigned areas, etc. Observes and interacts with inmates to detect security problems; maintains order and discipline among inmates; assists in coordinating daily activities and programs involving inmates and visitors. Supervises inmate meals, visitation, recreation and exercise, educational activities, telephone privileges, counseling, court visits, and medical attention; issues clean clothing and personal hygiene items; administers medications to inmates as prescribed. Maintains accurate inmate head counts and monitors location of inmates at all times. Performs general clerical work as required, including attending meetings, entering and retrieving computer data, copying and filing documents, answering the telephone, maintaining lists and logs, etc. Performs general housekeeping duties. Attends training, meetings, seminars, etc., as necessary to enhance job knowledge and skills. Performs facility and cell inspections; determines security status. Performs related work as assigned. About you Minimum Education and Experience Requirements: High School Graduation or GED equivalent. Special Certifications and Licenses: Must possess and maintain a valid state driver’s license with an acceptable driving history. Must possess basic jail certification through the S.C. Criminal Justice Academy. May require additional professional or technical certifications as deemed necessary by management. Applicants with equivalent experience and/or education may be considered. Physical Demands / Work Environment / Disclaimer Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs medium work that involves walking, standing, stooping, jumping, dancing, stretching, or lifting all of the time and also involves exerting between 20 and 50 pounds of force on a regular and recurring basis or exceptional skill, adeptness and speed in the use of the fingers, hands or limbs in tasks involving very close tolerances or limits of accuracy. Unavoidable Hazards (Work Environment): Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. Involves routine and frequent exposure to: Bright/dim light; Dusts and pollen. Extreme heat and/or cold; Wet or humid conditions. Extreme noise levels, Animals/wildlife. Vibration; Fumes and/or noxious odors. Traffic; Moving machinery. Electrical shock; Heights. Radiation; Disease/pathogens. Americans with Disabilities Act Compliance York County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodation with management. Standard Clauses May be required to work nights, weekends, holidays, and emergencies (man-made or natural) to meet the business needs of the County. This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Essential Safety Functions It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained. Full-time employees are allowed to participate in group medical, dental, vision, life and disability insurance programs offered by York County Government. If employees elect to secure dependent coverage, the employee should pay the additional costs for such coverage. All statements of insurance coverage are subject to the terms, conditions, restrictions and other eligibility requirements that are set forth in various insurance plan documents. Our full-time benefits through PEBA (South Carolina Retirement Systems and State Health Plan) include health insurance, prescription benefits, dental, vision, life insurance, MoneyPlus, Health Savings Accounts, retirement (Membership in the South Carolina Retirement System is mandatory for county employees), and deferred compensation.Making decisions about your insurance and retirement benefits can sometimes be complicated and difficult. The Navigating Your Benefits seriesprovides common-language explanations and can help you find your way in the world of your insurance and retirement benefits: Navigating Your Benefits | S.C. PEBA (sc.gov) Other full-time benefits include longevity allowance, annual leave, sick leave, holiday pay, Sick Leave Bank, wellness benefits, Employee Assistance Program, etc. Please contact Human Resources at Human.Resources@yorkcountygov.com if you would like more information. Longevity Allowance Full-time regular county employees, elected officials, appointed officials, and judges with ten or more years of full time continuous governmental service are eligible to receive a monthly longevity allowance in addition to their regular compensation. Continuous service transferred from employment with another county, municipality, state or a political entity created by the State may contribute toward eligibility for the longevity allowance. Longevity allowances are paid according to the following schedule. Longevity Allowance Years of Continuous Service Monthly Longevity Amount 10-14 Years $20.00 15-19 Years $25.00 20-24 Years $30.00 25-29 Years $35.00 30-34 Years $40.00 35-39 Years $45.00 40+ Years $50.00 Annual Leave Probationary and regular full-time county employees that work at least twenty (20) hours per week accrue annual leave with pay. Employees in their new hire six (6) month probationary period shall not be able to use annual leave until they become regular county employees. Employees who are separating from county service shall be paid for all accrued, unused annual leave up to 360 hours provided they give York County as the employer the proper notice as required. Employees in their six (6) month New Hire probationary period who are terminated or separated from employment shall not be paid for accrued annual leave. The maximum amount of annual leave carried into each calendar year is 360 hours. Earning Rate for Full-Time Employees Full-time employees with less than ten years of continuous service earn at the rate of eight hours of paid annual leave for each month of service during a twelve months period. Full-time employees with at least ten years, but less than twenty years of continuous service will earn at the rate of ten (10) hours of paid annual leave for each month of service during a twelve month period. Full-time employees with twenty or more years of service will earn at the rate of twelve (12) hours of paid annual leave for each month of service during a twelve (12) months period. Sick Leave Full-time county employees may be entitled to earn sick leave with pay. Employees may accrue up to 1,440 hours of sick leave. Upon termination of employment with the County, employees may not be reimbursed for any unused sick leave. When a paid holiday occurs while an employee is on sick leave with pay, the day may not be charged as sick leave. Earning Rate of Sick Leave Full time employees will earn eight hours of sick leave per month of service during a twelve month period. Paid Holiday’s The following days may be observed as paid holidays for York County Employees: January - December:3 Optional Holidays per Calendar Year January: New Year’s Day andMartin Luther King Day May: Memorial Day June: Juneteenth Day July: Independence Day September: Labor Day November: Veteran’s Day,Thanksgiving Day, andFriday after Thanksgiving December: Christmas Eve,Christmas Day Training: Quality training and educational programs are available at various times for county employees in order to support workforce development that is consistent with organizational objectives. Training topics may include driver training, CPR/first aid, communication, supervisor training, workplace violence, substance abuse, and various computer related classes.
Mar 08, 2024
Full Time
About us There are many employment opportunities throughout the York County Sheriff’s Office (YCSO) in sworn capacity in the Detention Division. The Detention Center is located at the Moss Justice Center and is an 821-bed direct supervision facility that opened in March of 1995. The Detention Center is charged with holding individuals who have been arrested by various law enforcement agencies in York County and held until they post bond or are ordered released by a court or transferred to a state institution after court sentencing. The Detention Center also houses inmates for the U.S. Marshal Service and Immigration and Customs Enforcement under an agreement that provides compensation to the county. The York County Detention Center is committed to the operation of a facility that will meet state standards and for the preservation of basic human rights of the inmate population by the Constitution of the United States of America. To learn more about this position, please refer to our website: Detention Employment Opportunities | York County Sheriffs, SC (civicplus.com) About our opportunity We invite you to apply to join our team as a full-time, non-exempt Detention Officer I within the York County Sheriff’s Office Detention division. A career advancement program and overtime opportunities are offered. The purpose of this position is to perform various security procedures and activities on assigned shift at the York County Detention Center, ensuring that security is maintained at all times for the protection of staff, inmates and the general public. If a candidate is selected as a sworn Detention Officer and not certified as a Class II law enforcement officer in South Carolina, the candidate will be required to attend the South Carolina Criminal Justice Academy in Columbia, South Carolina for basic training. Successful completion is mandatory and detention officer candidates are paid their normal salary while attending. Once hired, new recruits will be provided uniforms and receive paid preservice training for four weeks and agency FTO, then paid training at the South Carolina Criminal Justice Academy. Successful police academy certification must be achieved within first year of employment. Pay increases/incentives are offered after 1st year of employment, 3rd year of employment, and may include COLA and other bonuses as offered. YORK COUNTY SHERIFF’S OFFICE - CAREER ADVANCEMENT PROGRAM The York County Sheriff’s Office has in place a career advancement program, which is a noncompetitive advancement process where deputies are able to advance to higher ranks upon the completion of specified professional milestones. The program consists of the following ranks and associated pay grades: Detention Officer (grade 204), Detention Officer II (grade 205), Senior Detention Officer (grade 206), and Lance Corporal - Detention (grade 207). This advancement program is subject to change in the discretion of the York County Sheriff. Compensation: Pay Rate/Grade 204: $21.92 - 33.96 per hour. Additional incentives offered for experience and/or education. Benefits: P articipation in PORS: Police Officers Retirement System through PEBA ( pors_handbook.pdf (sc.gov) , comprehensive medical benefits including dental and vision through PEBA ( benefits_options_2023.pdf (sc.gov) ), vacation leave, sick leave, eleven paid holidays plus three optional days/floating holidays. Work Schedule: Candidate will be required to work twelve-hour shifts to include holiday and weekend shifts. Currently, the day shift runs from 5:30 AM to 6 PM and the night shift from 5:30 PM to 6 AM. Overtime Pay: Any hours worked in excess of 80 hours (bi-weekly) are compensated at a rate of time and a half. This position is open until filled with review of applicants weekly. Applicants should monitor email for next steps of the application process. If you wish to find out more about a career at the York County Detention Center, email Sgt. Hewitt at Michael.Hewitt@yorkcountygov.com Duties and Responsibilities: Maintains a high level of security and safety awareness at all times, ensuring the safety and security of inmates, staff and the general public through the proper enforcement of administrative and operational policies and procedures. Performs a variety of security duties associated with post assignment, which may include booking inmates, overseeing initial showering and issuing supplies, escorting inmates / assisting with inmate movement within the facility, controlling and accounting for inmates’ property, patrolling assigned areas, etc. Observes and interacts with inmates to detect security problems; maintains order and discipline among inmates; assists in coordinating daily activities and programs involving inmates and visitors. Supervises inmate meals, visitation, recreation and exercise, educational activities, telephone privileges, counseling, court visits, and medical attention; issues clean clothing and personal hygiene items; administers medications to inmates as prescribed. Maintains accurate inmate head counts and monitors location of inmates at all times. Performs general clerical work as required, including attending meetings, entering and retrieving computer data, copying and filing documents, answering the telephone, maintaining lists and logs, etc. Performs general housekeeping duties. Attends training, meetings, seminars, etc., as necessary to enhance job knowledge and skills. Performs facility and cell inspections; determines security status. Performs related work as assigned. About you Minimum Education and Experience Requirements: High School Graduation or GED equivalent. Special Certifications and Licenses: Must possess and maintain a valid state driver’s license with an acceptable driving history. Must possess basic jail certification through the S.C. Criminal Justice Academy. May require additional professional or technical certifications as deemed necessary by management. Applicants with equivalent experience and/or education may be considered. Physical Demands / Work Environment / Disclaimer Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs medium work that involves walking, standing, stooping, jumping, dancing, stretching, or lifting all of the time and also involves exerting between 20 and 50 pounds of force on a regular and recurring basis or exceptional skill, adeptness and speed in the use of the fingers, hands or limbs in tasks involving very close tolerances or limits of accuracy. Unavoidable Hazards (Work Environment): Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. Involves routine and frequent exposure to: Bright/dim light; Dusts and pollen. Extreme heat and/or cold; Wet or humid conditions. Extreme noise levels, Animals/wildlife. Vibration; Fumes and/or noxious odors. Traffic; Moving machinery. Electrical shock; Heights. Radiation; Disease/pathogens. Americans with Disabilities Act Compliance York County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodation with management. Standard Clauses May be required to work nights, weekends, holidays, and emergencies (man-made or natural) to meet the business needs of the County. This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Essential Safety Functions It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained. Full-time employees are allowed to participate in group medical, dental, vision, life and disability insurance programs offered by York County Government. If employees elect to secure dependent coverage, the employee should pay the additional costs for such coverage. All statements of insurance coverage are subject to the terms, conditions, restrictions and other eligibility requirements that are set forth in various insurance plan documents. Our full-time benefits through PEBA (South Carolina Retirement Systems and State Health Plan) include health insurance, prescription benefits, dental, vision, life insurance, MoneyPlus, Health Savings Accounts, retirement (Membership in the South Carolina Retirement System is mandatory for county employees), and deferred compensation.Making decisions about your insurance and retirement benefits can sometimes be complicated and difficult. The Navigating Your Benefits seriesprovides common-language explanations and can help you find your way in the world of your insurance and retirement benefits: Navigating Your Benefits | S.C. PEBA (sc.gov) Other full-time benefits include longevity allowance, annual leave, sick leave, holiday pay, Sick Leave Bank, wellness benefits, Employee Assistance Program, etc. Please contact Human Resources at Human.Resources@yorkcountygov.com if you would like more information. Longevity Allowance Full-time regular county employees, elected officials, appointed officials, and judges with ten or more years of full time continuous governmental service are eligible to receive a monthly longevity allowance in addition to their regular compensation. Continuous service transferred from employment with another county, municipality, state or a political entity created by the State may contribute toward eligibility for the longevity allowance. Longevity allowances are paid according to the following schedule. Longevity Allowance Years of Continuous Service Monthly Longevity Amount 10-14 Years $20.00 15-19 Years $25.00 20-24 Years $30.00 25-29 Years $35.00 30-34 Years $40.00 35-39 Years $45.00 40+ Years $50.00 Annual Leave Probationary and regular full-time county employees that work at least twenty (20) hours per week accrue annual leave with pay. Employees in their new hire six (6) month probationary period shall not be able to use annual leave until they become regular county employees. Employees who are separating from county service shall be paid for all accrued, unused annual leave up to 360 hours provided they give York County as the employer the proper notice as required. Employees in their six (6) month New Hire probationary period who are terminated or separated from employment shall not be paid for accrued annual leave. The maximum amount of annual leave carried into each calendar year is 360 hours. Earning Rate for Full-Time Employees Full-time employees with less than ten years of continuous service earn at the rate of eight hours of paid annual leave for each month of service during a twelve months period. Full-time employees with at least ten years, but less than twenty years of continuous service will earn at the rate of ten (10) hours of paid annual leave for each month of service during a twelve month period. Full-time employees with twenty or more years of service will earn at the rate of twelve (12) hours of paid annual leave for each month of service during a twelve (12) months period. Sick Leave Full-time county employees may be entitled to earn sick leave with pay. Employees may accrue up to 1,440 hours of sick leave. Upon termination of employment with the County, employees may not be reimbursed for any unused sick leave. When a paid holiday occurs while an employee is on sick leave with pay, the day may not be charged as sick leave. Earning Rate of Sick Leave Full time employees will earn eight hours of sick leave per month of service during a twelve month period. Paid Holiday’s The following days may be observed as paid holidays for York County Employees: January - December:3 Optional Holidays per Calendar Year January: New Year’s Day andMartin Luther King Day May: Memorial Day June: Juneteenth Day July: Independence Day September: Labor Day November: Veteran’s Day,Thanksgiving Day, andFriday after Thanksgiving December: Christmas Eve,Christmas Day Training: Quality training and educational programs are available at various times for county employees in order to support workforce development that is consistent with organizational objectives. Training topics may include driver training, CPR/first aid, communication, supervisor training, workplace violence, substance abuse, and various computer related classes.
City of Huntington Beach, CA
Huntington Beach, California, United States
Description The City of Huntington Beach offers flexible schedule options, including 5/40, 9/80, and 4/10 work schedules. Additionally, the ability to participate in a pet insurance program will be available as of January 1, 2024. (Updated 12/19/23) The next review of applications is now scheduled to occur for applications received before 10:00 am on January 8, 2024 . This recruitment may close at any time after that date, once a sufficiently strong candidate pool has been established. (updated 12/19/23) NOTE: This posting is a job series in which applications will be accepted, reviewed, and considered based on the qualifications listed on the application. The candidates that meet the minimum qualifications and best meet the City's current needs will be invited to test at the appropriate job level within the series. Only ONE APPLICATION needs to be submitted to be considered for this job series. SALARY RANGE: Senior Finance Analyst : $94,151 - $126,172 annually Principal Finance Analyst : $101,953 - $136,626 annually Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Senior Finance Analyst or Principal Finance Analyst with the FinanceDepartment . Finance Department The Finance Department, through its four Divisions, provides financial management, oversight, monitoring and reporting functions for the City's complex financial resources. The department accomplishes this objective by providing budgetary oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; utility billing; and business license customer service. The Position The Senior Finance Analyst performs a variety of advanced professional-level accounting, budgetary, and financial analysis and reporting related to the City's financial functions and perform a broad range of related duties. The Principal Finance Analyst performs difficult and complex professional-level financial analysis requiring advanced knowledge and competency in various financial functions such as accounting, budgeting and financial planning; supervises the activities of assigned personnel and provides responsible staff assistance to the Finance Manager or Chief Financial Officer/Assistant Chief Financial Officer. The current vacancies are in the Budget Management Division and the Accounting Services Division. The Budget Management Division is responsible for assisting the City Council and Executive Management team in managing the City's resources, developing and maintaining the City's long-range financial projections, and evaluating the fiscal impact of legislative initiatives and judicial decisions affecting the City . Accounting Services is responsible for maintaining a system of internal controls that preserves and safeguards the City's assets and implementing new accounting requirements. This Division is also responsible for serving as the audit liaison for all departments and serves as the City’s liaison for all financial audits of the City. Accounts Payable is responsible for the processing and payment of all City obligations. (Updated 11/14/23) Examples of Essential Duties Senior Finance Analyst Perform complex financial calculations and analysis; prepare comprehensive financial studies, statements, and reports Prepare and analyze a variety of financial statements, schedules, and reports; ensures that financial statements are prepared on a timely basis in accordance with related governmental accounting regulations Assist in the development of accounting and audit control methods, systems and procedures to comply with accounting procedures, laws, ordinances and regulations; coordinate the preparation of external audit materials and assists auditors in the fiscal year review Assists in establishing parameters for revenue and expenditure estimates and makes recommendations for fiscal guidelines in the budgetary process; participates in the development of schedules, formats, policies, and procedures for the annual adopted budget Assists departments with the formulation, implementation and administration of capital and operating budgets Provides direction to department staff; serves as Finance Department liaison in directing and assisting department representatives with accounting, financial reporting and budget development, administration and implementation throughout the year to ensure adherence to established budget and financial parameters Monitors and reviews financial performance of City departments and projects by conducting budgetary, variance and fund analyses and preparing reports; reviews revenue and expenditures of departmental budgets and develops mitigation plans Please click here to review the full job description. Principal Finance Analyst Performs professional tasks in support of the City’s financial management operations; prepares a variety of complex analyses involving revenue and expenditures, payroll, accounts payable, accounts receivables, budget, and treasury operations. Assigns, monitors and supervises the work of subordinate staff involved in performing accounting, budget, treasury, and financial analysis; participates in the selection and hiring of personnel; conducts performance evaluations and recommends merit step increases; assesses disciplinary action when needed; provides and/or recommends training Leads the preparation, implementation, monitoring and evaluation of capital improvement plans and budgets; monitors and updates operating and capital budget adjustments and funding changes; reviews CIP requests for financial compliance Oversees the coordination of the master fee schedule Prepares and analyzes highly complex and sensitive budget requests, policy proposals, and financial reports, including reports regarding the City’s long-term obligations, revenue forecasts and expenditure trends Assists in the preparation of a variety of complex financial analyses, forecasts, and reports, including the annual budget, Annual Comprehensive Financial Report (ACFR) and the Popular Annual Financial Report (PAFR) Develops presentations to help summarize budget results, financial reports, forecasts and trends in a comprehensive and easy-to understand format Please click here to review the full job description. Minimum Qualifications Education: A Bachelor’s degree from an accredited college or university in Accounting, Economics, Finance, Business, Public Administration or other closely related field. A Master’s degree, Certified Public Accountant (CPA), and/or Certified Government Financial Manager (CGFM) is desirable. Experience: Senior Finance Analyst : Four (4) years’ professional level experience performing complex governmental accounting, budgetary financial analysis and research including two (2) years’ related finance and/or auditing experience for a municipality or other public sector entity. Principal Finance Analyst : Four (4) years’ increasingly responsible professional level governmental financial management, accounting, budgeting or auditing experience, with an emphasis in business and revenue operations activities, including one (1) year in a senior capacity or as supervisor of professional-level finance staff for a municipality or other public sector entity. Certificates/Licenses: A valid California Class C driver license with an acceptable driving record required at time of appointment and during course of employment. Supplemental Information APPLICATION AND SELECTION PROCESS: Application Review Examination(s) - A virtual oral exam (weighted 100%) is tentatively scheduled for a date TBD (updated 11/14/23) Selection Interview Background Investigation Appointment The City of Huntington Beach offers a comprehensive benefit package to Management Employees' Organization members including: The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance. PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations. TWELVE PAID HOLIDAYS provided per year. GENERAL LEAVE with pay of 176 hours is granted to regular employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service. ADMINISTRATIVE LEAVE with pay is granted in the amount of 60 hours per calendar year. EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities. GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances. FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses. RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members. The benefit formula, final compensation period, and member contribution rate is as represented below: Classic Miscellaneous Members: Benefit Formula Miscellaneous 2.5% at age 55 Final Compensation Period 1-year Final Compensation Member Contribution Rate 9.0% of Reportable Compensation New Miscellaneous Members under PEPRA: Benefit Formula Miscellaneous 2% at age 62 Final Compensation Period 3-year Final Compensation Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23) DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available. CREDIT UNION membership is available to all City employees and provides access to low interest loans. FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval. NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice. For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Management Employees' Organization". Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Description The City of Huntington Beach offers flexible schedule options, including 5/40, 9/80, and 4/10 work schedules. Additionally, the ability to participate in a pet insurance program will be available as of January 1, 2024. (Updated 12/19/23) The next review of applications is now scheduled to occur for applications received before 10:00 am on January 8, 2024 . This recruitment may close at any time after that date, once a sufficiently strong candidate pool has been established. (updated 12/19/23) NOTE: This posting is a job series in which applications will be accepted, reviewed, and considered based on the qualifications listed on the application. The candidates that meet the minimum qualifications and best meet the City's current needs will be invited to test at the appropriate job level within the series. Only ONE APPLICATION needs to be submitted to be considered for this job series. SALARY RANGE: Senior Finance Analyst : $94,151 - $126,172 annually Principal Finance Analyst : $101,953 - $136,626 annually Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Senior Finance Analyst or Principal Finance Analyst with the FinanceDepartment . Finance Department The Finance Department, through its four Divisions, provides financial management, oversight, monitoring and reporting functions for the City's complex financial resources. The department accomplishes this objective by providing budgetary oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; utility billing; and business license customer service. The Position The Senior Finance Analyst performs a variety of advanced professional-level accounting, budgetary, and financial analysis and reporting related to the City's financial functions and perform a broad range of related duties. The Principal Finance Analyst performs difficult and complex professional-level financial analysis requiring advanced knowledge and competency in various financial functions such as accounting, budgeting and financial planning; supervises the activities of assigned personnel and provides responsible staff assistance to the Finance Manager or Chief Financial Officer/Assistant Chief Financial Officer. The current vacancies are in the Budget Management Division and the Accounting Services Division. The Budget Management Division is responsible for assisting the City Council and Executive Management team in managing the City's resources, developing and maintaining the City's long-range financial projections, and evaluating the fiscal impact of legislative initiatives and judicial decisions affecting the City . Accounting Services is responsible for maintaining a system of internal controls that preserves and safeguards the City's assets and implementing new accounting requirements. This Division is also responsible for serving as the audit liaison for all departments and serves as the City’s liaison for all financial audits of the City. Accounts Payable is responsible for the processing and payment of all City obligations. (Updated 11/14/23) Examples of Essential Duties Senior Finance Analyst Perform complex financial calculations and analysis; prepare comprehensive financial studies, statements, and reports Prepare and analyze a variety of financial statements, schedules, and reports; ensures that financial statements are prepared on a timely basis in accordance with related governmental accounting regulations Assist in the development of accounting and audit control methods, systems and procedures to comply with accounting procedures, laws, ordinances and regulations; coordinate the preparation of external audit materials and assists auditors in the fiscal year review Assists in establishing parameters for revenue and expenditure estimates and makes recommendations for fiscal guidelines in the budgetary process; participates in the development of schedules, formats, policies, and procedures for the annual adopted budget Assists departments with the formulation, implementation and administration of capital and operating budgets Provides direction to department staff; serves as Finance Department liaison in directing and assisting department representatives with accounting, financial reporting and budget development, administration and implementation throughout the year to ensure adherence to established budget and financial parameters Monitors and reviews financial performance of City departments and projects by conducting budgetary, variance and fund analyses and preparing reports; reviews revenue and expenditures of departmental budgets and develops mitigation plans Please click here to review the full job description. Principal Finance Analyst Performs professional tasks in support of the City’s financial management operations; prepares a variety of complex analyses involving revenue and expenditures, payroll, accounts payable, accounts receivables, budget, and treasury operations. Assigns, monitors and supervises the work of subordinate staff involved in performing accounting, budget, treasury, and financial analysis; participates in the selection and hiring of personnel; conducts performance evaluations and recommends merit step increases; assesses disciplinary action when needed; provides and/or recommends training Leads the preparation, implementation, monitoring and evaluation of capital improvement plans and budgets; monitors and updates operating and capital budget adjustments and funding changes; reviews CIP requests for financial compliance Oversees the coordination of the master fee schedule Prepares and analyzes highly complex and sensitive budget requests, policy proposals, and financial reports, including reports regarding the City’s long-term obligations, revenue forecasts and expenditure trends Assists in the preparation of a variety of complex financial analyses, forecasts, and reports, including the annual budget, Annual Comprehensive Financial Report (ACFR) and the Popular Annual Financial Report (PAFR) Develops presentations to help summarize budget results, financial reports, forecasts and trends in a comprehensive and easy-to understand format Please click here to review the full job description. Minimum Qualifications Education: A Bachelor’s degree from an accredited college or university in Accounting, Economics, Finance, Business, Public Administration or other closely related field. A Master’s degree, Certified Public Accountant (CPA), and/or Certified Government Financial Manager (CGFM) is desirable. Experience: Senior Finance Analyst : Four (4) years’ professional level experience performing complex governmental accounting, budgetary financial analysis and research including two (2) years’ related finance and/or auditing experience for a municipality or other public sector entity. Principal Finance Analyst : Four (4) years’ increasingly responsible professional level governmental financial management, accounting, budgeting or auditing experience, with an emphasis in business and revenue operations activities, including one (1) year in a senior capacity or as supervisor of professional-level finance staff for a municipality or other public sector entity. Certificates/Licenses: A valid California Class C driver license with an acceptable driving record required at time of appointment and during course of employment. Supplemental Information APPLICATION AND SELECTION PROCESS: Application Review Examination(s) - A virtual oral exam (weighted 100%) is tentatively scheduled for a date TBD (updated 11/14/23) Selection Interview Background Investigation Appointment The City of Huntington Beach offers a comprehensive benefit package to Management Employees' Organization members including: The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance. PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations. TWELVE PAID HOLIDAYS provided per year. GENERAL LEAVE with pay of 176 hours is granted to regular employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service. ADMINISTRATIVE LEAVE with pay is granted in the amount of 60 hours per calendar year. EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities. GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances. FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses. RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members. The benefit formula, final compensation period, and member contribution rate is as represented below: Classic Miscellaneous Members: Benefit Formula Miscellaneous 2.5% at age 55 Final Compensation Period 1-year Final Compensation Member Contribution Rate 9.0% of Reportable Compensation New Miscellaneous Members under PEPRA: Benefit Formula Miscellaneous 2% at age 62 Final Compensation Period 3-year Final Compensation Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23) DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available. CREDIT UNION membership is available to all City employees and provides access to low interest loans. FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval. NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice. For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Management Employees' Organization". Closing Date/Time: Continuous
Sonoma County, CA
Santa Rosa, California, United States
Position Information The Department of Health Services (DHS) seeks a dynamic and accomplished professional to join their team as the Deputy Chief Financial Officer (Deputy CFO). If you are a motivated, detail-oriented professional with a passion for fiscal responsibility and effective communication, we encourage you to apply! Starting salary up to $68.79/hour ($143,572/year) plus a competitive total compensation package!* About the Position The Deputy Chief Financial Officer will report directly to the Chief Financial Officer, and will operate independently, and play a crucial role in maintaining the fiscal integrity of DHS. In this position, the Deputy CFO will collaborate extensively with budget managers from various County departments as well as State and Federal fiscal officers. One of the primary responsibilities is the recruitment, selection, training, and supervision of a dedicated team encompassing professional, technical, and office support staff. This team will support administrative functions and oversee three essential subsections within the Finance Unit: Revenue Management, Financial Reporting, and Financial Information Systems and Technology. The Deputy CFO has the responsibility to: Uphold fiduciary responsibility for DHS finances Perform fiscal due diligence for expenditures Approve budget transactions in the general ledger (Enterprise Financial System - EFS) Provide Accounts-Receivable (A/R) projections to the Department Accounting Manager Oversee the development of the recommended budget for presentation to the Board of Supervisors (BOS) Generate budget reports for CFO and DHS management review Make budget recommendations and manage fiscal impact assessments Execute budget adjustments and oversee the Exhibit B portion of Contracts Manage monthly reporting for DHS Management Review Fund Balance and Revenue and Expense Reports for submission to EFS Participate in monthly performance reviews of Actuals versus Budget with DHS divisions Oversee the Revenue Management Unit that is responsible for Medi-Cal, Medicare, and private insurance billing What You Bring The ideal candidate will possess excellent interpersonal skills, will be a strong communicator, team player, self-aware, flexible, and adaptable to change. Additionally, they will possess the following proven competencies and characteristics: Intermediate or advanced Microsoft Office skills, with a critical focus on advanced knowledge of Excel spreadsheets Demonstrate excellent verbal and written communication skills for presenting budget recommendations to executive management The ability to provide management with status and outcome reports and dashboards Goal-driven with the ability to track multiple projects in different stages Proven track record of multi-tasking and delivering tasks timely Possess strong presentation skills for engagements with the Board of Supervisors and Senior Leadership The ability to interpret State and Federal regulations specific to Behavioral Health billing and claims processes What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill a Deputy Chief Financial Officer position in the Department of Health Services. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title for this position is Administrative Services Officer II. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education: Academic coursework which would provide the opportunity to acquire the knowledge and abilities listed. Normally, coursework in public administration, business administration, management, accounting, statistics, human resources or closely related courses would provide such an opportunity. Experience: Normally, three years of progressively responsible experience in a professional, human resources, administrative, fiscal staff position, including at least one year of experience supervising professional, administrative or technical staff would provide such an opportunity. License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position. Knowledge, Skills, and Abilities Considerable knowledge of: principles and practices relating to modern budget, programs and systems management; human resources issues and the functions and complexities of occupations found in the assigned department; the operations and functions of county government; research methodology, report writing and basic statistics, and their application; effective personnel and supervisory techniques; modern office methods and procedures. Working knowledge of: group dynamics as it relates to public organizations; written and oral communications, including language mechanics, syntax and English composition; purchasing, ISD, safety, organizational analysis and their impact on departmental operations; the use of electronic information equipment and specific systems as used within the department. Ability to: plan and organize research and statistical work relating to the various aspects of administration, budget and general management matters; understand, interpret and apply rules, regulations, ordinances, and federal, state and local legislation; effectively communicate orally and in writing, and present conclusions before advisory and policy bodies; effectively supervise the work of professional, technical and office support staff; establish and maintain effective working relationships with County management personnel, employees, and the public in carrying out sound management policies; understand and manage human resources functions; perform data collection, interpretation and evaluation pertaining to administrative, fiscal and management matters; persuade, rationalize, and project consequences of decisions and/or recommendations; analyze administrative problems, budgets, and a variety of programs, systems and procedures; use electronic information equipment and specific systems as used within the department. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: BH HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Mar 19, 2024
Full Time
Position Information The Department of Health Services (DHS) seeks a dynamic and accomplished professional to join their team as the Deputy Chief Financial Officer (Deputy CFO). If you are a motivated, detail-oriented professional with a passion for fiscal responsibility and effective communication, we encourage you to apply! Starting salary up to $68.79/hour ($143,572/year) plus a competitive total compensation package!* About the Position The Deputy Chief Financial Officer will report directly to the Chief Financial Officer, and will operate independently, and play a crucial role in maintaining the fiscal integrity of DHS. In this position, the Deputy CFO will collaborate extensively with budget managers from various County departments as well as State and Federal fiscal officers. One of the primary responsibilities is the recruitment, selection, training, and supervision of a dedicated team encompassing professional, technical, and office support staff. This team will support administrative functions and oversee three essential subsections within the Finance Unit: Revenue Management, Financial Reporting, and Financial Information Systems and Technology. The Deputy CFO has the responsibility to: Uphold fiduciary responsibility for DHS finances Perform fiscal due diligence for expenditures Approve budget transactions in the general ledger (Enterprise Financial System - EFS) Provide Accounts-Receivable (A/R) projections to the Department Accounting Manager Oversee the development of the recommended budget for presentation to the Board of Supervisors (BOS) Generate budget reports for CFO and DHS management review Make budget recommendations and manage fiscal impact assessments Execute budget adjustments and oversee the Exhibit B portion of Contracts Manage monthly reporting for DHS Management Review Fund Balance and Revenue and Expense Reports for submission to EFS Participate in monthly performance reviews of Actuals versus Budget with DHS divisions Oversee the Revenue Management Unit that is responsible for Medi-Cal, Medicare, and private insurance billing What You Bring The ideal candidate will possess excellent interpersonal skills, will be a strong communicator, team player, self-aware, flexible, and adaptable to change. Additionally, they will possess the following proven competencies and characteristics: Intermediate or advanced Microsoft Office skills, with a critical focus on advanced knowledge of Excel spreadsheets Demonstrate excellent verbal and written communication skills for presenting budget recommendations to executive management The ability to provide management with status and outcome reports and dashboards Goal-driven with the ability to track multiple projects in different stages Proven track record of multi-tasking and delivering tasks timely Possess strong presentation skills for engagements with the Board of Supervisors and Senior Leadership The ability to interpret State and Federal regulations specific to Behavioral Health billing and claims processes What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill a Deputy Chief Financial Officer position in the Department of Health Services. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title for this position is Administrative Services Officer II. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education: Academic coursework which would provide the opportunity to acquire the knowledge and abilities listed. Normally, coursework in public administration, business administration, management, accounting, statistics, human resources or closely related courses would provide such an opportunity. Experience: Normally, three years of progressively responsible experience in a professional, human resources, administrative, fiscal staff position, including at least one year of experience supervising professional, administrative or technical staff would provide such an opportunity. License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position. Knowledge, Skills, and Abilities Considerable knowledge of: principles and practices relating to modern budget, programs and systems management; human resources issues and the functions and complexities of occupations found in the assigned department; the operations and functions of county government; research methodology, report writing and basic statistics, and their application; effective personnel and supervisory techniques; modern office methods and procedures. Working knowledge of: group dynamics as it relates to public organizations; written and oral communications, including language mechanics, syntax and English composition; purchasing, ISD, safety, organizational analysis and their impact on departmental operations; the use of electronic information equipment and specific systems as used within the department. Ability to: plan and organize research and statistical work relating to the various aspects of administration, budget and general management matters; understand, interpret and apply rules, regulations, ordinances, and federal, state and local legislation; effectively communicate orally and in writing, and present conclusions before advisory and policy bodies; effectively supervise the work of professional, technical and office support staff; establish and maintain effective working relationships with County management personnel, employees, and the public in carrying out sound management policies; understand and manage human resources functions; perform data collection, interpretation and evaluation pertaining to administrative, fiscal and management matters; persuade, rationalize, and project consequences of decisions and/or recommendations; analyze administrative problems, budgets, and a variety of programs, systems and procedures; use electronic information equipment and specific systems as used within the department. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: BH HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Orange County, CA
Orange County, California, United States
CAREER DESCRIPTION FISCAL MANAGER, SENIOR This position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. This recruitment is open to the public and will establish an open eligible list. This list will be used to fill current and future Fiscal Manager, Senior vacancies. This eligible list may be used to fill positions in similar and/or lower classifications throughout the County of Orange. DEADLINE TO APPLY This recruitment will close on Thursday, May 9, 2024 at 11:59 PM (PST). Qualified applicants are encouraged to apply immediately. THE DEPARTMENTS County Executive Office The County Budget & Finance Office is part of the County Executive Office and reports to the County Finance Officer. The division’s primary responsibility is the County’s budget: planning, preparation, presentation and monitoring and development of the County’s Long-Range Strategic Financial Plan. In addition, the division performs special studies and participates in working groups to assist the CEO and County departments with special projects. OC Public Works OC Public Works provides services on a regional basis to unincorporated areas, cities, and other County agencies and departments. The primary mission of the department is to protect and enrich the community through the sustainable delivery of projects and services. OC Public Works’ guiding principles are safety, integrity, quality, teamwork, and adaptability. OC Public Works is a unique County department comprised of ten service areas: OC Development Services; OC Fleet Services; OC Administrative Services; OC Facilities Design & Construction; OC Facilities Maintenance & Central Utilities; OC Environmental Resources; OC Operations & Maintenance; OC Construction; OC Infrastructure Programs; and OC Survey. Administrative Services This unit leads the financial, administrative, and information technology operations for the agency. This includes management of policies and procedures, strategic financial planning, budget and payroll, goods and services procurement, public records requests, parking and building administration, and information technology services. For more information on the County of Orange click here . For more information on the County Budget and Finance Office click here . For more information on OC Public Works click here . THE OPPORTUNITY The County of Orange has multiple vacancies in the following Agencies, County Executive Office (CEO) and OC Public Works (OCPW). We are both seeking a Budget/Finance professional with a strong background in local government budget preparation and excellent communication skills. The primary functions of the Fiscal Manager, Senior are related to the annual processes of the multi-year strategic financial plan and annual budget. Duties and responsibilities may include, but are not limited to: Coordinating, developing, monitoring, and presenting budgets and strategic financial plans under the control of the CEO Providing guidance to agencies/departments by reviewing budgets and long-range financial plans including staffing, expense and revenue projections Guiding the effective preparation and utilization of budgetary and financial analyses Researching, preparing, reviewing and justifying comprehensive budget requests and preparing budget-based project proposals Performing or overseeing cost benefit analyses; planning, coordinating and initiating actions to implement related financial and operations management decisions and recommendations Developing and implementing financial policies; advising agencies/departments on policy issues Providing guidance to customers/ stakeholders by reviewing long range staffing and expense projections Presenting budget and financial reports to executive level management as we well as Board of Supervisors-Assigned committees DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will possess local government, professional budget, finance, and/or accounting experience. In addition, the ideal candidate will possess knowledge and experience in the following core competencies: Technical Experience & Knowledge Working collaboratively with key management and executive staff in developing and/or reviewing budget(s) to meet organizational business goals County's automated budgeting and financial reporting systems, accounting systems, or comparable systems Financial forecasting and projection techniques based on financial planning perspectives Long-range financial planning techniques Understanding, evaluating, analyzing, and recommending funding for each capital and information technology project during the budget and financial plan processes Comparing revenue and expenditure results to budgeted appropriations; determining and calculating variances in budgeted to actual results; and recommending corrective action plans to address variances Analysis/Problem Resolution/Results Oriented Researching, organizing, accurately interpreting and applying relevant data to make informed recommendations Developing alternate solutions or options for executive management's consideration Effectively analyzing problems and situations and readily committing to action Identifying areas for improvement and seeking creative solutions Making decisions that reflect sound judgment Understanding capital and IT project benefits and risk factors to make decisions Compiling Countywide financial reports Achieving measurable results Planning and Organization Applying business savvy, strategic and ethical skills to envision, develop and implement innovative ways of improving business processes Envisioning, developing and recommending alternatives for maintaining required levels of operations Working with departments to prepare and organize long-range Capital and IT project plans and funding for the budget and strategic financial plans Working with departments to prepare and organize Countywide financial reports Recognizing the need for new processes and procedures, providing recommendations for improvements and overseeing successful implementation Effective Communications Presenting ideas and complex material clearly, concisely, logically and persuasively both orally and in writing Preparing summary reports and presentations, as needed, for approval from review committee, management, CEO and Board of Supervisors Initiating and coordinating project meetings with departments, reviewing progress, providing guidance to departments and updating to executive team about the progress on each project Dealing effectively with various functions/various organizational units regarding budget and finance in meeting business goals Preparing and communicating information needed to compile and present Countywide financial reports Possessing written communication skills to accurately convey both substance and intent Adept at communicating politically sensitive financial matters Team Management/Leadership Effectively managing, leading and coordinating with employees, management and executive staff to successfully compile strategic financial and/or business plans Effectively assigning work to others and providing challenging assignments that give responsibility, authority and autonomy to match developmental readiness Working with departments staff, managers, and executive teams to compile the recommended budget, strategic financial plan, and Countywide financial reports Effectively directing, persuading and motivating others Displaying broad organizational perspective in dealing with issues MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications for Fiscal Manager, Senior. RECRUITMENT PROCESS Human Resource Services (HRS) screens all application materials for minimum and desirable qualifications. After screening, candidates who meet the minimum and desirable qualifications will be referred to the next step in the recruitment process. Application Screening | (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step. Structured Oral Interview (Weighted 100%) Applicants will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once all assessments have been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related recommendations. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Keren Duran at (714) 667-9718 or keren.duran@ocpw.ocgov.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Administrative Management * In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as: Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information . Paid Leave: Twelve holidays per year plus sick and vacation time Health & Dependent Care Reimbursement Accounts Dental Insurance: County pays 100% of employee and dependent premiums Paid Life Insurance: $100,000 life insurance policy Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program *Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans. Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 5/9/2024 11:59 PM Pacific
Apr 26, 2024
Full Time
CAREER DESCRIPTION FISCAL MANAGER, SENIOR This position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. This recruitment is open to the public and will establish an open eligible list. This list will be used to fill current and future Fiscal Manager, Senior vacancies. This eligible list may be used to fill positions in similar and/or lower classifications throughout the County of Orange. DEADLINE TO APPLY This recruitment will close on Thursday, May 9, 2024 at 11:59 PM (PST). Qualified applicants are encouraged to apply immediately. THE DEPARTMENTS County Executive Office The County Budget & Finance Office is part of the County Executive Office and reports to the County Finance Officer. The division’s primary responsibility is the County’s budget: planning, preparation, presentation and monitoring and development of the County’s Long-Range Strategic Financial Plan. In addition, the division performs special studies and participates in working groups to assist the CEO and County departments with special projects. OC Public Works OC Public Works provides services on a regional basis to unincorporated areas, cities, and other County agencies and departments. The primary mission of the department is to protect and enrich the community through the sustainable delivery of projects and services. OC Public Works’ guiding principles are safety, integrity, quality, teamwork, and adaptability. OC Public Works is a unique County department comprised of ten service areas: OC Development Services; OC Fleet Services; OC Administrative Services; OC Facilities Design & Construction; OC Facilities Maintenance & Central Utilities; OC Environmental Resources; OC Operations & Maintenance; OC Construction; OC Infrastructure Programs; and OC Survey. Administrative Services This unit leads the financial, administrative, and information technology operations for the agency. This includes management of policies and procedures, strategic financial planning, budget and payroll, goods and services procurement, public records requests, parking and building administration, and information technology services. For more information on the County of Orange click here . For more information on the County Budget and Finance Office click here . For more information on OC Public Works click here . THE OPPORTUNITY The County of Orange has multiple vacancies in the following Agencies, County Executive Office (CEO) and OC Public Works (OCPW). We are both seeking a Budget/Finance professional with a strong background in local government budget preparation and excellent communication skills. The primary functions of the Fiscal Manager, Senior are related to the annual processes of the multi-year strategic financial plan and annual budget. Duties and responsibilities may include, but are not limited to: Coordinating, developing, monitoring, and presenting budgets and strategic financial plans under the control of the CEO Providing guidance to agencies/departments by reviewing budgets and long-range financial plans including staffing, expense and revenue projections Guiding the effective preparation and utilization of budgetary and financial analyses Researching, preparing, reviewing and justifying comprehensive budget requests and preparing budget-based project proposals Performing or overseeing cost benefit analyses; planning, coordinating and initiating actions to implement related financial and operations management decisions and recommendations Developing and implementing financial policies; advising agencies/departments on policy issues Providing guidance to customers/ stakeholders by reviewing long range staffing and expense projections Presenting budget and financial reports to executive level management as we well as Board of Supervisors-Assigned committees DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will possess local government, professional budget, finance, and/or accounting experience. In addition, the ideal candidate will possess knowledge and experience in the following core competencies: Technical Experience & Knowledge Working collaboratively with key management and executive staff in developing and/or reviewing budget(s) to meet organizational business goals County's automated budgeting and financial reporting systems, accounting systems, or comparable systems Financial forecasting and projection techniques based on financial planning perspectives Long-range financial planning techniques Understanding, evaluating, analyzing, and recommending funding for each capital and information technology project during the budget and financial plan processes Comparing revenue and expenditure results to budgeted appropriations; determining and calculating variances in budgeted to actual results; and recommending corrective action plans to address variances Analysis/Problem Resolution/Results Oriented Researching, organizing, accurately interpreting and applying relevant data to make informed recommendations Developing alternate solutions or options for executive management's consideration Effectively analyzing problems and situations and readily committing to action Identifying areas for improvement and seeking creative solutions Making decisions that reflect sound judgment Understanding capital and IT project benefits and risk factors to make decisions Compiling Countywide financial reports Achieving measurable results Planning and Organization Applying business savvy, strategic and ethical skills to envision, develop and implement innovative ways of improving business processes Envisioning, developing and recommending alternatives for maintaining required levels of operations Working with departments to prepare and organize long-range Capital and IT project plans and funding for the budget and strategic financial plans Working with departments to prepare and organize Countywide financial reports Recognizing the need for new processes and procedures, providing recommendations for improvements and overseeing successful implementation Effective Communications Presenting ideas and complex material clearly, concisely, logically and persuasively both orally and in writing Preparing summary reports and presentations, as needed, for approval from review committee, management, CEO and Board of Supervisors Initiating and coordinating project meetings with departments, reviewing progress, providing guidance to departments and updating to executive team about the progress on each project Dealing effectively with various functions/various organizational units regarding budget and finance in meeting business goals Preparing and communicating information needed to compile and present Countywide financial reports Possessing written communication skills to accurately convey both substance and intent Adept at communicating politically sensitive financial matters Team Management/Leadership Effectively managing, leading and coordinating with employees, management and executive staff to successfully compile strategic financial and/or business plans Effectively assigning work to others and providing challenging assignments that give responsibility, authority and autonomy to match developmental readiness Working with departments staff, managers, and executive teams to compile the recommended budget, strategic financial plan, and Countywide financial reports Effectively directing, persuading and motivating others Displaying broad organizational perspective in dealing with issues MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications for Fiscal Manager, Senior. RECRUITMENT PROCESS Human Resource Services (HRS) screens all application materials for minimum and desirable qualifications. After screening, candidates who meet the minimum and desirable qualifications will be referred to the next step in the recruitment process. Application Screening | (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step. Structured Oral Interview (Weighted 100%) Applicants will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once all assessments have been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related recommendations. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Keren Duran at (714) 667-9718 or keren.duran@ocpw.ocgov.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Administrative Management * In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as: Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information . Paid Leave: Twelve holidays per year plus sick and vacation time Health & Dependent Care Reimbursement Accounts Dental Insurance: County pays 100% of employee and dependent premiums Paid Life Insurance: $100,000 life insurance policy Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program *Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans. Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 5/9/2024 11:59 PM Pacific
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to Business; Finance; Accounting; or Economics or related field, plus five (5) years of experience associated with department wide budget programs or programs associated with operational services, of which three (3) years must be supervisory. Masters degree in Business, Finance, Accounting, Economics or other related field may substitute for two (2) years of the required managerial experience Licenses or Certifications: None. Notes to Applicants JOB PREVIEW : This position is a Senior Manager, Leadership position that will oversee various Departmental divisions and programs to include: Public Relations Media, Finance, Compliance, Human Resources, and Information Technology. They will be expected to lead, coordinate and manage projects while effectively communicating efforts/progress through oral presentations, written memos, or developing talking points for City executives. They will be responsible for drafting and responding to City Council and Boards and Commissions agenda items, follow-ups, questions, public information requests, and initiatives. The Chief Administrative Officer is responsible for their assigned area’s financial forecast development and presentation, internal scheduling, planning and production of all required budget documents, performance measures data collection and reporting, and internal budget to actual reporting throughout the fiscal year. Additionally, they will be expected to be capable of establishing and maintaining effective communication and working relationships with City employees at all levels of the organization and the public. The ideal candidate should be a change agent and big picture thinker who connects a myriad of activities into an integrated system of standards and performance measurements to achieve results and improve standards. They should have experience in, and be comfortable and competent with, managing information and making decisions, finding innovative solutions to problems, and administering and monitoring budgets. They should have demonstrated success in working in a deadline driven environment while balancing multiple projects and changing priorities and demonstrated organizational development and change management skills, highly capable of working with different leadership styles, diverse and/or complex organizational issues and structures. The ideal candidate needs ALL the core competencies: Leadership, Decision Making, Planning Priorities, Employee Development and Conflict Management When completing the City of Austin employment application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. And are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $47.75 - $62.07 Hours Monday - Friday; 8 8:00 a.m. - 5:00 p.m. (Core Business Hours) Effective January 1, 2024 , non-executive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period. Job Close Date 05/15/2024 Type of Posting Reserved for City Employees Department Economic Development Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 5202 E. Ben White Blvd, Austin, TX 78741 Preferred Qualifications Preferred Experience: Experience in collaborating with executives, division managers, and supervisors regarding strategic planning, performance management/ measurement, and data analytics. Experience managing a program budget that is aligned with strategic and operational goals and objectives. Experience with process improvement, establishing defined measures of success, metrics, and incremental goals, short and long-term, surrounding equity, diversity, and inclusion. Experience with overseeing and managing multiple diverse divisions/business units such as Financial services, Human Resources and/or other Support Services and with counseling, coaching and managing staff performance. Experience responding to City council requests. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Plans, organizes, directs, audits and controls support services within the department. The services assigned to this type of workgroup provide a more complex strategic focus to the overall business operations. Analyzes business and workforce needs to develop targeted short and long range strategies, and implement operational plans to meet performance measures. Operational plans include the strategic involvement and mediation for departmental workforce issues. Works to align the programmatic services and activities of internal systems, which are associated with the desired outcomes for the department. Serves as a direct or indirect resource for the department’s operational needs. Works to influence and serve as an advisor by communicating the business strategy to Executive leadership, City Officials or policy makers both internal and external to the department. Confers with the stakeholders to execute comprehensive program development which impacts the departmental policy initiatives. Provides solutions to complex problems and works to resolve difficult issues between involved parties. This job may have the responsibility for the development and monitoring of a departmental budget. In large departments, this job serves as an administrative resource tying budget needs to the programs of the organization. Develops and evaluates short range and long range strategic plans and establishes the criteria for a variety of human resources and business services projects, programs, and plans. Administers contracts and vendors to ensure delivery of agreed upon deliverables. Prepares and reviews reports as part of the process of monitoring and communicating performance results. Makes recommendations associated with purchasing and expenditures for departmental programs. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities, including selection, training, evaluation, counseling and recommendation for dismissal Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of business case development, strategic business planning, reengineering, organizational change strategies, performance measurement, and project management. Knowledge of fiscal planning and budget preparation. Knowledge of Federal, State, and Local laws. Knowledge of City practices, policies, and procedures. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Skill in handling conflict and uncertain situations. Ability to analyze and resolve irregular events. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four (4) year college or university with major coursework in a field related to Business; Finance; Accounting; or Economics or related field, plus five (5) years of supervisory or managerial experience associated with department wide budget programs or programs associated with operational services. Masters degree in Business, Finance, Accounting, Economics or other related field may substitute for two (2) years of the required managerial experience. Do you meet the minimum qualifications for this position? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Are you currently an employee of the City of Austin? Yes No * Please describe your experience in collaborating with executives, division managers, and supervisors regarding strategic planning, performance management/ measurement, and data analytics. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * What experience do you have managing a program budget that is aligned with strategic and operational goals and objectives? In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Please describe your experience with process improvement, establishing defined measures of success, metrics, and incremental goals, short and long-term, surrounding equity, diversity, and inclusion. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * What experience do you have overseeing and managing multiple diverse divisions/business units such as Financial services, Human Resources and/or other Support Services and with counseling, coaching and managing staff performance? In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Please describe your experience responding to City council requests. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
May 02, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to Business; Finance; Accounting; or Economics or related field, plus five (5) years of experience associated with department wide budget programs or programs associated with operational services, of which three (3) years must be supervisory. Masters degree in Business, Finance, Accounting, Economics or other related field may substitute for two (2) years of the required managerial experience Licenses or Certifications: None. Notes to Applicants JOB PREVIEW : This position is a Senior Manager, Leadership position that will oversee various Departmental divisions and programs to include: Public Relations Media, Finance, Compliance, Human Resources, and Information Technology. They will be expected to lead, coordinate and manage projects while effectively communicating efforts/progress through oral presentations, written memos, or developing talking points for City executives. They will be responsible for drafting and responding to City Council and Boards and Commissions agenda items, follow-ups, questions, public information requests, and initiatives. The Chief Administrative Officer is responsible for their assigned area’s financial forecast development and presentation, internal scheduling, planning and production of all required budget documents, performance measures data collection and reporting, and internal budget to actual reporting throughout the fiscal year. Additionally, they will be expected to be capable of establishing and maintaining effective communication and working relationships with City employees at all levels of the organization and the public. The ideal candidate should be a change agent and big picture thinker who connects a myriad of activities into an integrated system of standards and performance measurements to achieve results and improve standards. They should have experience in, and be comfortable and competent with, managing information and making decisions, finding innovative solutions to problems, and administering and monitoring budgets. They should have demonstrated success in working in a deadline driven environment while balancing multiple projects and changing priorities and demonstrated organizational development and change management skills, highly capable of working with different leadership styles, diverse and/or complex organizational issues and structures. The ideal candidate needs ALL the core competencies: Leadership, Decision Making, Planning Priorities, Employee Development and Conflict Management When completing the City of Austin employment application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. And are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $47.75 - $62.07 Hours Monday - Friday; 8 8:00 a.m. - 5:00 p.m. (Core Business Hours) Effective January 1, 2024 , non-executive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period. Job Close Date 05/15/2024 Type of Posting Reserved for City Employees Department Economic Development Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 5202 E. Ben White Blvd, Austin, TX 78741 Preferred Qualifications Preferred Experience: Experience in collaborating with executives, division managers, and supervisors regarding strategic planning, performance management/ measurement, and data analytics. Experience managing a program budget that is aligned with strategic and operational goals and objectives. Experience with process improvement, establishing defined measures of success, metrics, and incremental goals, short and long-term, surrounding equity, diversity, and inclusion. Experience with overseeing and managing multiple diverse divisions/business units such as Financial services, Human Resources and/or other Support Services and with counseling, coaching and managing staff performance. Experience responding to City council requests. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Plans, organizes, directs, audits and controls support services within the department. The services assigned to this type of workgroup provide a more complex strategic focus to the overall business operations. Analyzes business and workforce needs to develop targeted short and long range strategies, and implement operational plans to meet performance measures. Operational plans include the strategic involvement and mediation for departmental workforce issues. Works to align the programmatic services and activities of internal systems, which are associated with the desired outcomes for the department. Serves as a direct or indirect resource for the department’s operational needs. Works to influence and serve as an advisor by communicating the business strategy to Executive leadership, City Officials or policy makers both internal and external to the department. Confers with the stakeholders to execute comprehensive program development which impacts the departmental policy initiatives. Provides solutions to complex problems and works to resolve difficult issues between involved parties. This job may have the responsibility for the development and monitoring of a departmental budget. In large departments, this job serves as an administrative resource tying budget needs to the programs of the organization. Develops and evaluates short range and long range strategic plans and establishes the criteria for a variety of human resources and business services projects, programs, and plans. Administers contracts and vendors to ensure delivery of agreed upon deliverables. Prepares and reviews reports as part of the process of monitoring and communicating performance results. Makes recommendations associated with purchasing and expenditures for departmental programs. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities, including selection, training, evaluation, counseling and recommendation for dismissal Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of business case development, strategic business planning, reengineering, organizational change strategies, performance measurement, and project management. Knowledge of fiscal planning and budget preparation. Knowledge of Federal, State, and Local laws. Knowledge of City practices, policies, and procedures. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Skill in handling conflict and uncertain situations. Ability to analyze and resolve irregular events. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four (4) year college or university with major coursework in a field related to Business; Finance; Accounting; or Economics or related field, plus five (5) years of supervisory or managerial experience associated with department wide budget programs or programs associated with operational services. Masters degree in Business, Finance, Accounting, Economics or other related field may substitute for two (2) years of the required managerial experience. Do you meet the minimum qualifications for this position? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Are you currently an employee of the City of Austin? Yes No * Please describe your experience in collaborating with executives, division managers, and supervisors regarding strategic planning, performance management/ measurement, and data analytics. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * What experience do you have managing a program budget that is aligned with strategic and operational goals and objectives? In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Please describe your experience with process improvement, establishing defined measures of success, metrics, and incremental goals, short and long-term, surrounding equity, diversity, and inclusion. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * What experience do you have overseeing and managing multiple diverse divisions/business units such as Financial services, Human Resources and/or other Support Services and with counseling, coaching and managing staff performance? In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Please describe your experience responding to City council requests. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
Los Angeles Metro
Los Angeles, California, United States
Basic Function Plans, directs, and manages assigned programs/activities of Metro′s financial operations, including Budget, Treasury, Accounting, Local Programming, TAP (Transit Access Pass), and/or budget-related activities for Measure R projects and programs; develops and implements financial policies for Metro with the intent of ensuring financial compliance and efficient and effective use of available financial and human capital. Example Of Duties Establishes budget goals and major priorities for assigned program area(s) Directs the daily operations of assigned area(s) in accordance with established policies, procedures, processes, and applicable laws and regulations Coordinates with various Metro departments on major initiatives and projects Directs the preparation of comprehensive studies, evaluations, cost estimates, and reports needed to support Metro′s Board of Directors′ policy decisions Develops performance measurements and implementation strategies to ensure program and agency objectives are achieved Utilizes technology to monitor and analyze all operating and capital expenditures to identify budget variances and forecast future costs Creates and oversees the implementation of various statistical models to forecast key cost drivers and resource requirements for Metro′s operating, capital, or subsidy budgets Directs or provides necessary and appropriate input to the annual preparation of budget instruction manual to guide departments when developing fiscal year budget Prepares or directs the preparation of a budget document or other related material(s) to support adoption by Metro′s Board of Directors Administers various financial software or database programs to support and ensure the accuracy of Metro′s financial information system and ongoing operations Gathers or reviews capital project requests in order to identify funding sources and strategies and/or make recommendations for debt financing and capital program inclusion in adopted budget Serves as an intra-/inter-departmental resource to support and provide sound financial management practices, policy guidance, and development within Metro; develops support staff team to implement financial policies and procedures Interacts with external agencies and citizen/business stakeholders to ensure proper coordination and implementation of adopted Metro policies, funding allocations, or program requirements Directs the work of consultant engagements related to banking, debt management, software implementations, technology changes, pension administration, or other areas specific to assigned responsibilities Responds to and leads corrective action as appropriate on any audit recommendations within assigned area Develops, directs, and presents periodic reporting to executive management, Metro′s Board of Directors, committees, and outside agencies Briefs executive staff and Metro′s Board of Directors on financial analysis results, as necessary Directs the conducting of special studies and analyses at the direction of executive staff and Metro′s Board of Directors, including reports of findings and recommendations Supervises, trains, mentors, and motivates assigned staff Maintains, supports, and promotes a safe work environment while complying with all of Metro′s safety rules, policies, and procedures Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out Requirements For Employment A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes: Education Bachelor's Degree in Business Administration, Accounting, Finance, or a related field; Master′s Degree in a related field preferred Experience Five years of relevant senior management-level experience managing investments, revenue, capital and/or operating budget, accounting, or related financial administration area(s) Certifications/Licenses/Special Requirements Treasury Department incumbents must be bondable Certified Public Accountant (CPA) or Certified Public Finance Officer (CPFO) preferred A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. The following are the preferred qualifications: Experience applying Salesforce principles, methods, techniques, and tools. Experience managing Salesforce Software as a Service (SaaS) implementation projects. Experience overseeing government projects with budgets of over $5 million dollars. Experience leading a team of a developers, testers, and administrators from project inception to project implementation. Project Management Professional (PMP) certification from the Project Management Institute (PMI) or similar certification is preferred, but not required. Salesforce solutions Architect Certification or Salesforce systems Architect certification is preferred, but not required. Knowledge: Theories, principles, and best practices of capital and operating budgeting, public finance, generally accepted accounting principles (GAAP), financial controls and financial information systems, and investment management Applicable, local, state and federal laws, rules, and regulations governing budgeting, funding, and the financial operations of a public transportation agency Financial modeling, forecasting/estimating, research, and analysis Administrative methods, including goal setting, budget development and implementation, forecasting, and funding sources Current financial and database management software, such as Oracle Database and Financials, and Microsoft Office Suite applications Modern management theory Skills: Directing the overall operations of major financial functions Determining strategies to achieve goals Writing, establishing, and implementing public finance policies and procedures, including providing supporting documentation Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes Exercising sound judgment and creativity in making decisions and offering multiple mitigating options Communicating effectively orally and in writing Preparing complex comprehensive reports and correspondence Interacting professionally with various levels of Metro employees, Board of Directors, elected officials, and outside representatives Directing, recruiting, training, mentoring, motivating, and retaining assigned staff Abilities: Compile, analyze, and interpret complex data Collaborate with professionals from different professional disciplines Recognize when variables/circumstances/policy objectives have changed and ensure work processes are appropriately adjusted to accommodate Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements Represent Metro before elected officials and the public Plan financial and staffing needs Read, write, speak, and understand English Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Computers are available to complete online Employment Applications at the following Metro location: METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012 Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro. All completed online Employment Applications must be received by 5:00 p.m. on the closing date. (JC) *Open to the public and all Metro employeesThis job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. Closing Date/Time: 20-MAY-24
Apr 19, 2024
Full Time
Basic Function Plans, directs, and manages assigned programs/activities of Metro′s financial operations, including Budget, Treasury, Accounting, Local Programming, TAP (Transit Access Pass), and/or budget-related activities for Measure R projects and programs; develops and implements financial policies for Metro with the intent of ensuring financial compliance and efficient and effective use of available financial and human capital. Example Of Duties Establishes budget goals and major priorities for assigned program area(s) Directs the daily operations of assigned area(s) in accordance with established policies, procedures, processes, and applicable laws and regulations Coordinates with various Metro departments on major initiatives and projects Directs the preparation of comprehensive studies, evaluations, cost estimates, and reports needed to support Metro′s Board of Directors′ policy decisions Develops performance measurements and implementation strategies to ensure program and agency objectives are achieved Utilizes technology to monitor and analyze all operating and capital expenditures to identify budget variances and forecast future costs Creates and oversees the implementation of various statistical models to forecast key cost drivers and resource requirements for Metro′s operating, capital, or subsidy budgets Directs or provides necessary and appropriate input to the annual preparation of budget instruction manual to guide departments when developing fiscal year budget Prepares or directs the preparation of a budget document or other related material(s) to support adoption by Metro′s Board of Directors Administers various financial software or database programs to support and ensure the accuracy of Metro′s financial information system and ongoing operations Gathers or reviews capital project requests in order to identify funding sources and strategies and/or make recommendations for debt financing and capital program inclusion in adopted budget Serves as an intra-/inter-departmental resource to support and provide sound financial management practices, policy guidance, and development within Metro; develops support staff team to implement financial policies and procedures Interacts with external agencies and citizen/business stakeholders to ensure proper coordination and implementation of adopted Metro policies, funding allocations, or program requirements Directs the work of consultant engagements related to banking, debt management, software implementations, technology changes, pension administration, or other areas specific to assigned responsibilities Responds to and leads corrective action as appropriate on any audit recommendations within assigned area Develops, directs, and presents periodic reporting to executive management, Metro′s Board of Directors, committees, and outside agencies Briefs executive staff and Metro′s Board of Directors on financial analysis results, as necessary Directs the conducting of special studies and analyses at the direction of executive staff and Metro′s Board of Directors, including reports of findings and recommendations Supervises, trains, mentors, and motivates assigned staff Maintains, supports, and promotes a safe work environment while complying with all of Metro′s safety rules, policies, and procedures Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out Requirements For Employment A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes: Education Bachelor's Degree in Business Administration, Accounting, Finance, or a related field; Master′s Degree in a related field preferred Experience Five years of relevant senior management-level experience managing investments, revenue, capital and/or operating budget, accounting, or related financial administration area(s) Certifications/Licenses/Special Requirements Treasury Department incumbents must be bondable Certified Public Accountant (CPA) or Certified Public Finance Officer (CPFO) preferred A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. The following are the preferred qualifications: Experience applying Salesforce principles, methods, techniques, and tools. Experience managing Salesforce Software as a Service (SaaS) implementation projects. Experience overseeing government projects with budgets of over $5 million dollars. Experience leading a team of a developers, testers, and administrators from project inception to project implementation. Project Management Professional (PMP) certification from the Project Management Institute (PMI) or similar certification is preferred, but not required. Salesforce solutions Architect Certification or Salesforce systems Architect certification is preferred, but not required. Knowledge: Theories, principles, and best practices of capital and operating budgeting, public finance, generally accepted accounting principles (GAAP), financial controls and financial information systems, and investment management Applicable, local, state and federal laws, rules, and regulations governing budgeting, funding, and the financial operations of a public transportation agency Financial modeling, forecasting/estimating, research, and analysis Administrative methods, including goal setting, budget development and implementation, forecasting, and funding sources Current financial and database management software, such as Oracle Database and Financials, and Microsoft Office Suite applications Modern management theory Skills: Directing the overall operations of major financial functions Determining strategies to achieve goals Writing, establishing, and implementing public finance policies and procedures, including providing supporting documentation Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes Exercising sound judgment and creativity in making decisions and offering multiple mitigating options Communicating effectively orally and in writing Preparing complex comprehensive reports and correspondence Interacting professionally with various levels of Metro employees, Board of Directors, elected officials, and outside representatives Directing, recruiting, training, mentoring, motivating, and retaining assigned staff Abilities: Compile, analyze, and interpret complex data Collaborate with professionals from different professional disciplines Recognize when variables/circumstances/policy objectives have changed and ensure work processes are appropriately adjusted to accommodate Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements Represent Metro before elected officials and the public Plan financial and staffing needs Read, write, speak, and understand English Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Computers are available to complete online Employment Applications at the following Metro location: METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012 Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro. All completed online Employment Applications must be received by 5:00 p.m. on the closing date. (JC) *Open to the public and all Metro employeesThis job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. Closing Date/Time: 20-MAY-24
State of Missouri
Jefferson City, Missouri, United States
Job Location: This position will be located in the Harry S. Truman Building - Jefferson City, Missouri Why you’ll love this position: We are looking for someone who thrives in a team environment, has strong communication skills, and a passion for service. At the Missouri Community Service Commission, field program officers work together to oversee a portfolio of grantees who need both programmatic and fiscal support. Local and national professional development opportunities are available through the year, as well as opportunities to participate in Days of Service and quarterly Commission meetings. The Missouri Community Service Commission works directly with local partners to change lives for the better! We support thousands of volunteers across the state each year and offer a dynamic work environment that will allow you to flourish and grow as a professional and a human being. The Missouri Community Service Commission (MCSC) administers approximately $20 million in federal funding each year from the AmeriCorps agency to support volunteer and national service (AmeriCorps) programs that address community needs in six areas identified by the Edward M. Kennedy Serve America Act: Disaster Services; Economic Opportunity; Education; Environmental Stewardship; Healthy Futures; and Veterans and Military Families. Note: Each year, over twenty sub-grantees engage between 750-850 AmeriCorps State members in service at nonprofits, schools, faith-based organizations, and units of government across Missouri. Program Compliance Monitoring: Conduct desk audits and on-site visits of AmeriCorps programs to ensure compliance with federal requirements and prepare site visit reports in a timely manner Conduct compliance reviews of reimbursement requests Reconcile formula and competitive reimbursement requests with budgets Monitor Financial Status Reports and Periodic Expense Reports in web-based reporting system Review draft budgets for applicants and provide feedback; approve budgets in web-based reporting system Perform annual risk analysis of sub-grantees Monitor progress and management practices of assigned programs Collaborate with team to develop and maintain evaluation procedures and monitoring tools Technical Assistance - Training Provide technical assistance to AmeriCorps programs Conduct informational and application workshops statewide Assess training needs and develop/deliver training within Missouri Conduct training to include: fiscal management, program director and sub-grantees Maintain up-to-date information in training manuals Application Review Review and rate grant applications (formula and competitive); critically evaluate budget and performance measures Review concept papers and provide feedback Collaborate with team to develop program application guidelines and materials Support Activities Attend quarterly meetings statewide Plan events and coordinate logistics as directed by supervisor Write press releases and other materials as directed by supervisor Edit, compile and proof materials as directed by supervisor Be able to work/perform in a team environment Work with DED administration to renew contracts Be willing to serve on a sub-committee of the Commission Maintain resources (databases, rosters, checklists, web site, filing systems) Assist in maintaining inventory, supplies and promotional materials Perform other related work as assigned Minimum Qualifications: Four or more years of professional experience with demonstrated knowledge in the business practices and principles of Community Development. This can be obtained through work experience or through completion of a Bachelor’s degree in Planning, Finance, Accounting, Marketing Economics, Business Administration, Community Development, Economic Development, or a closely related field Preferred Qualifications: Knowledge of community and economic development activities and community development theory Knowledge of National Service (AmeriCorps, VISTA, Senior Corps) helpful Knowledge of financial statements, budgeting, accounting and auditing principles and procedures Proficient knowledge of Microsoft Office software Ability to communicate effectively with all levels of public (local, state, federal and non-profit organization) and Department staff Ability to work independently and carry out assignments without close supervision Ability to analyze, interpret and communicate technical information effectively to applicable audience Ability to prepare complete and concise reports Ability to travel statewide in the performance of duties Ability to demonstrate regular and reliable attendance Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
Apr 22, 2024
Full Time
Job Location: This position will be located in the Harry S. Truman Building - Jefferson City, Missouri Why you’ll love this position: We are looking for someone who thrives in a team environment, has strong communication skills, and a passion for service. At the Missouri Community Service Commission, field program officers work together to oversee a portfolio of grantees who need both programmatic and fiscal support. Local and national professional development opportunities are available through the year, as well as opportunities to participate in Days of Service and quarterly Commission meetings. The Missouri Community Service Commission works directly with local partners to change lives for the better! We support thousands of volunteers across the state each year and offer a dynamic work environment that will allow you to flourish and grow as a professional and a human being. The Missouri Community Service Commission (MCSC) administers approximately $20 million in federal funding each year from the AmeriCorps agency to support volunteer and national service (AmeriCorps) programs that address community needs in six areas identified by the Edward M. Kennedy Serve America Act: Disaster Services; Economic Opportunity; Education; Environmental Stewardship; Healthy Futures; and Veterans and Military Families. Note: Each year, over twenty sub-grantees engage between 750-850 AmeriCorps State members in service at nonprofits, schools, faith-based organizations, and units of government across Missouri. Program Compliance Monitoring: Conduct desk audits and on-site visits of AmeriCorps programs to ensure compliance with federal requirements and prepare site visit reports in a timely manner Conduct compliance reviews of reimbursement requests Reconcile formula and competitive reimbursement requests with budgets Monitor Financial Status Reports and Periodic Expense Reports in web-based reporting system Review draft budgets for applicants and provide feedback; approve budgets in web-based reporting system Perform annual risk analysis of sub-grantees Monitor progress and management practices of assigned programs Collaborate with team to develop and maintain evaluation procedures and monitoring tools Technical Assistance - Training Provide technical assistance to AmeriCorps programs Conduct informational and application workshops statewide Assess training needs and develop/deliver training within Missouri Conduct training to include: fiscal management, program director and sub-grantees Maintain up-to-date information in training manuals Application Review Review and rate grant applications (formula and competitive); critically evaluate budget and performance measures Review concept papers and provide feedback Collaborate with team to develop program application guidelines and materials Support Activities Attend quarterly meetings statewide Plan events and coordinate logistics as directed by supervisor Write press releases and other materials as directed by supervisor Edit, compile and proof materials as directed by supervisor Be able to work/perform in a team environment Work with DED administration to renew contracts Be willing to serve on a sub-committee of the Commission Maintain resources (databases, rosters, checklists, web site, filing systems) Assist in maintaining inventory, supplies and promotional materials Perform other related work as assigned Minimum Qualifications: Four or more years of professional experience with demonstrated knowledge in the business practices and principles of Community Development. This can be obtained through work experience or through completion of a Bachelor’s degree in Planning, Finance, Accounting, Marketing Economics, Business Administration, Community Development, Economic Development, or a closely related field Preferred Qualifications: Knowledge of community and economic development activities and community development theory Knowledge of National Service (AmeriCorps, VISTA, Senior Corps) helpful Knowledge of financial statements, budgeting, accounting and auditing principles and procedures Proficient knowledge of Microsoft Office software Ability to communicate effectively with all levels of public (local, state, federal and non-profit organization) and Department staff Ability to work independently and carry out assignments without close supervision Ability to analyze, interpret and communicate technical information effectively to applicable audience Ability to prepare complete and concise reports Ability to travel statewide in the performance of duties Ability to demonstrate regular and reliable attendance Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
PLACER COUNTY, CA
Auburn, California, United States
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION The eligible list established as a result of this recruitment will be used to fill vacancies as they arise on a countywide basis, subject to position-specific requirements. Placer County is currently seeking applications for Senior Staff Services Analyst to fill one vacancy in the Office of Emergency Services (OES) within County Executive Office. This position is located in Auburn and will serve as the OES Grants Coordinator and will be responsible for all aspects of grant management for the OES. The Grants Coordinator is tasked with sourcing grant funding opportunities, writing funding applications, and reports, and managing grant contracts. This position plays a crucial role in and will be responsible for monitoring and ensuring adherence to federal regulations and reporting requirements related to the grant programs as well as conducting monitoring activities of sub-recipients and assessing potential risks to program success and integrity. Additionally, they will work closely with the County Executive Office fiscal team, the Placer County Sheriff's Office, Placer County Fire Department, as well as the executive heads of other Fire/Rescue and Law Enforcement agencies that provide public safety services across Placer County. The ideal candidate will possess political astuteness and the ability to communicate professionally and sensitively with high-level stakeholders across the county who are subrecipients of OES grants and accountable to Federal Rules and Regulations. OES personnel are required to serve in a stand-by capacity and work during non-business hours for extended periods during activations of Placer County’s Emergency Operations Center (EOC). Stand-by generally occurs one week out of every three weeks; however, staff will be required to work additional hours during major emergencies, disasters, or special events, with the possible assignment to a field environment. This classification is scheduled to receive a general wage increase of 4.0% in July 2024. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform the more difficult and complex administrative studies related to the organization and operation of assigned County departments, divisions, or programs; to develop and implement policies and procedures with direction from departmental management; may manage programs with Countywide impact. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Staff Services Analyst series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series, which may include direct supervision over professional, technical and clerical staff as assigned. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. This class is distinguished from the Administrative & Fiscal Officer series in that the latter has responsibility for implementing and maintaining the budget process and fiscal recordkeeping and reporting operations with day-to-day oversight and participation in fiscal/accounting operations and budget preparation/monitoring activities for assigned department/division. SUPERVISION RECEIVED AND EXERCISED Receives general direction from management staff of assigned work unit/department. May exercise supervision over professional, technical and clerical personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Conduct and review analytical studies and surveys in difficult or complex situations which require a high level of skill, judgment and expertise; formulate procedures, policies and program alternatives; make recommendations on a broad spectrum of administrative and program-related topics. Conduct difficult and complex productivity and efficiency studies, performance audits, management reviews and administrative analyses of organization systems and procedures; prepare recommendations and confer with appropriate staff. Conduct special studies in all areas of department as directed; coordinate studies across program areas. Develop and maintain cost analyses and program evaluations; perform a variety of special assignments; prepare complex analytical and statistical reports. Review and analyze proposed legislation and advise management on the impact or potential impact; assist with the coordination and development of related proposals, reports and other documentation. Analyze federal and state statutes and regulations; develop required responses and/or proposals for various state departments and various statewide associations applicable to assigned work unit or department. Plan, prioritize, assign, supervise and review the work of assigned professional, technical and/or clerical staff. Participate in the selection of staff, provide or coordinate staff training; conduct performance evaluations; recommend discipline. Develop implementation plans relative to new program implementation requirements. Develop statistical tracking systems and management reports for identification of trends, application of staff resources, application of funding or others as identified. Develop administrative policies and procedures consistent with policy direction from departmental management. Perform project management functions; maintain project resource repositories, lead requirements gathering for resolution of emerging issues, monitor project budgets and expenditures. Draft, revise, and organize complex technical documents and communications. Recommend and assist in the implementation of goals and objectives; establish schedules and methods for administrative functions; implement policies and procedures. Develop and maintain regulations and operating and/or technical procedure manuals. Design and recommend systems, procedures, forms and instructions for internal use. Develop grant applications and grant reports. Administer, monitor and evaluate contracts; participate in negotiating contracts with outside vendors, consultants or organizations; monitor fiscal and legal liabilities of the same. Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary; prepare correspondence as needed. Prepare correspondence and reports; respond to questionnaires and surveys; establish and maintain files and records as appropriate. Represent the department at meetings as required; attend and participate in various boards, commissions, and committee meetings regarding assigned functions. Facilitate meetings with department customers as needed. Train and lead subordinate staff. Build and maintain positive working relationships with co-workers, other county employees and the public, using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Position may require travel to and from other locations in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Three years of increasingly responsible work experience conducting detailed analysis requiring the preparation and submission of findings with recommendations, including one year at the Journey level. Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in public or business administration, government, political or social science or a related field. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of local government and county administration, organization, programs and functions. Principles of management, organization and staffing. Principles and practices of supervision, training and performance evaluation. Principles and practices of fiscal control. Principles and practices of project management, analysis, and coordination Principles and practices of program performance measures, system analysis, and statistical measurements. Principles and techniques of administrative analysis, including workload measurement, work flow and layout, work simplification and systems and procedure analysis. Statistical methods and analysis and the use of statistics in reports. Federal and State statutes and local ordinances and rules and regulations relevant to assigned studies or projects. Report preparation. Research techniques, including the use of surveys and questionnaires. Computer systems and software applications and other department specific technical solutions. Modern office practices, methods, and computer equipment/applications related to the area of assignment. Ability to: On a continuous basis, know and understand all aspects of the job; analyze work papers, reports, business process, systems and procedures, and special projects; analyze, interpret, and explain legislative and regulatory information; identify and interpret technical and numerical information; know laws, regulations and codes; remember various rules and interpret policy; observe and problem solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time or in meetings; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift light weight. Analyze problems; identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Conduct administrative studies in difficult or complex situations, requiring a high level of skill, judgement and expertise. Understand and interpret complex rules and procedures. Negotiate agreement between differing individuals and groups; gain cooperation through discussion and persuasion. Develop and implement policies, guidelines and procedures. Supervise, train and evaluate staff. Analyze administrative and other management problems. Analyze budgets, grants, reports and various proposals. Perform complex mathematical and statistical calculations accurately. Determine effective method of research; and compile data and present in form most likely to enhance understanding. Prepare effective questionnaires and survey instruments. Design forms and procedures. Work with various cultural and ethnic groups in a tactful and effective manner. Obtain information through interview; handle multiple assignments; deal firmly and courteously with the public. Analyze situations quickly and objectively and to determine proper course of action. Use a computer and standard office equipment. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: Professional CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at AMarthaler@Placer.ca.gov or (530) 886-4664. Closing Date/Time: 5/10/2024 5:00:00 PM
Apr 19, 2024
Full Time
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION The eligible list established as a result of this recruitment will be used to fill vacancies as they arise on a countywide basis, subject to position-specific requirements. Placer County is currently seeking applications for Senior Staff Services Analyst to fill one vacancy in the Office of Emergency Services (OES) within County Executive Office. This position is located in Auburn and will serve as the OES Grants Coordinator and will be responsible for all aspects of grant management for the OES. The Grants Coordinator is tasked with sourcing grant funding opportunities, writing funding applications, and reports, and managing grant contracts. This position plays a crucial role in and will be responsible for monitoring and ensuring adherence to federal regulations and reporting requirements related to the grant programs as well as conducting monitoring activities of sub-recipients and assessing potential risks to program success and integrity. Additionally, they will work closely with the County Executive Office fiscal team, the Placer County Sheriff's Office, Placer County Fire Department, as well as the executive heads of other Fire/Rescue and Law Enforcement agencies that provide public safety services across Placer County. The ideal candidate will possess political astuteness and the ability to communicate professionally and sensitively with high-level stakeholders across the county who are subrecipients of OES grants and accountable to Federal Rules and Regulations. OES personnel are required to serve in a stand-by capacity and work during non-business hours for extended periods during activations of Placer County’s Emergency Operations Center (EOC). Stand-by generally occurs one week out of every three weeks; however, staff will be required to work additional hours during major emergencies, disasters, or special events, with the possible assignment to a field environment. This classification is scheduled to receive a general wage increase of 4.0% in July 2024. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform the more difficult and complex administrative studies related to the organization and operation of assigned County departments, divisions, or programs; to develop and implement policies and procedures with direction from departmental management; may manage programs with Countywide impact. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Staff Services Analyst series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series, which may include direct supervision over professional, technical and clerical staff as assigned. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. This class is distinguished from the Administrative & Fiscal Officer series in that the latter has responsibility for implementing and maintaining the budget process and fiscal recordkeeping and reporting operations with day-to-day oversight and participation in fiscal/accounting operations and budget preparation/monitoring activities for assigned department/division. SUPERVISION RECEIVED AND EXERCISED Receives general direction from management staff of assigned work unit/department. May exercise supervision over professional, technical and clerical personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Conduct and review analytical studies and surveys in difficult or complex situations which require a high level of skill, judgment and expertise; formulate procedures, policies and program alternatives; make recommendations on a broad spectrum of administrative and program-related topics. Conduct difficult and complex productivity and efficiency studies, performance audits, management reviews and administrative analyses of organization systems and procedures; prepare recommendations and confer with appropriate staff. Conduct special studies in all areas of department as directed; coordinate studies across program areas. Develop and maintain cost analyses and program evaluations; perform a variety of special assignments; prepare complex analytical and statistical reports. Review and analyze proposed legislation and advise management on the impact or potential impact; assist with the coordination and development of related proposals, reports and other documentation. Analyze federal and state statutes and regulations; develop required responses and/or proposals for various state departments and various statewide associations applicable to assigned work unit or department. Plan, prioritize, assign, supervise and review the work of assigned professional, technical and/or clerical staff. Participate in the selection of staff, provide or coordinate staff training; conduct performance evaluations; recommend discipline. Develop implementation plans relative to new program implementation requirements. Develop statistical tracking systems and management reports for identification of trends, application of staff resources, application of funding or others as identified. Develop administrative policies and procedures consistent with policy direction from departmental management. Perform project management functions; maintain project resource repositories, lead requirements gathering for resolution of emerging issues, monitor project budgets and expenditures. Draft, revise, and organize complex technical documents and communications. Recommend and assist in the implementation of goals and objectives; establish schedules and methods for administrative functions; implement policies and procedures. Develop and maintain regulations and operating and/or technical procedure manuals. Design and recommend systems, procedures, forms and instructions for internal use. Develop grant applications and grant reports. Administer, monitor and evaluate contracts; participate in negotiating contracts with outside vendors, consultants or organizations; monitor fiscal and legal liabilities of the same. Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary; prepare correspondence as needed. Prepare correspondence and reports; respond to questionnaires and surveys; establish and maintain files and records as appropriate. Represent the department at meetings as required; attend and participate in various boards, commissions, and committee meetings regarding assigned functions. Facilitate meetings with department customers as needed. Train and lead subordinate staff. Build and maintain positive working relationships with co-workers, other county employees and the public, using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Position may require travel to and from other locations in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Three years of increasingly responsible work experience conducting detailed analysis requiring the preparation and submission of findings with recommendations, including one year at the Journey level. Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in public or business administration, government, political or social science or a related field. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of local government and county administration, organization, programs and functions. Principles of management, organization and staffing. Principles and practices of supervision, training and performance evaluation. Principles and practices of fiscal control. Principles and practices of project management, analysis, and coordination Principles and practices of program performance measures, system analysis, and statistical measurements. Principles and techniques of administrative analysis, including workload measurement, work flow and layout, work simplification and systems and procedure analysis. Statistical methods and analysis and the use of statistics in reports. Federal and State statutes and local ordinances and rules and regulations relevant to assigned studies or projects. Report preparation. Research techniques, including the use of surveys and questionnaires. Computer systems and software applications and other department specific technical solutions. Modern office practices, methods, and computer equipment/applications related to the area of assignment. Ability to: On a continuous basis, know and understand all aspects of the job; analyze work papers, reports, business process, systems and procedures, and special projects; analyze, interpret, and explain legislative and regulatory information; identify and interpret technical and numerical information; know laws, regulations and codes; remember various rules and interpret policy; observe and problem solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time or in meetings; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift light weight. Analyze problems; identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Conduct administrative studies in difficult or complex situations, requiring a high level of skill, judgement and expertise. Understand and interpret complex rules and procedures. Negotiate agreement between differing individuals and groups; gain cooperation through discussion and persuasion. Develop and implement policies, guidelines and procedures. Supervise, train and evaluate staff. Analyze administrative and other management problems. Analyze budgets, grants, reports and various proposals. Perform complex mathematical and statistical calculations accurately. Determine effective method of research; and compile data and present in form most likely to enhance understanding. Prepare effective questionnaires and survey instruments. Design forms and procedures. Work with various cultural and ethnic groups in a tactful and effective manner. Obtain information through interview; handle multiple assignments; deal firmly and courteously with the public. Analyze situations quickly and objectively and to determine proper course of action. Use a computer and standard office equipment. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: Professional CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at AMarthaler@Placer.ca.gov or (530) 886-4664. Closing Date/Time: 5/10/2024 5:00:00 PM
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrator I Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $6,321 - $8,541* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: May 21, 2024 Recruitment Status: Open Until Filled - CSUMB INTERNAL ONLY RECRUITMENT ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Associate Vice President of Finance (AVP), the Administration & Finance (A&F) Budget Officer manages the development and administration of the budgets for all units in the A&F division; advises and makes recommendations to the AVP on budget-related policies and procedures; collaborates with other senior administrators to ensure budgetary alignment; reviews and approves a variety of budget and personnel transactions; develops and implements training programs for budget planning, tracking and implementation; assists staff and administrators with all aspects of budget planning and administration, including revenue projections; performs financial planning and analysis duties of considerable scope and complexity requiring broad knowledge of university activities and priorities. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Manages the development and ongoing administration of the Administration and Finance division budget in close collaboration with the Vice President of Administration & Finance (VPAF), Chief of Staff to the VPAF, and/or AVP of Finance; provides analytical support, advice and recommendations to the AVP on matters of financial planning, budget development, resource allocation, new employee salary placement, temporary assignments, reclassifications and reorganizations. Assists with the preparation of the annual budget proposal and administers the annual budget. Develops revenue projections and resource allocation options, creates templates, compiles and analyzes data for general, trust and self-support program funds, reports expenditure trends, and projects year-end balances. Assesses and makes recommendations to the AVP on budget-related policies and procedures. Develops and implements A&F budgetary operating procedures and budget. Creates and maintains financial records and revenue/expenditure tracking systems, including Position Control. Manages internal transfer of funds/expenses between Administration and Finance departments, as well as transfers to/from other Divisions and the Corporation. Manages the A&F division one-time fund; establishes a process for evaluating and tracking department requests for one-time purchases and makes recommendations to the AVP. Reviews personnel, purchasing, payroll and other budget administration documents. Works closely with the Budget Office and Human Resources to coordinate budget and hiring activities and procedures. Collaborates with administrators to ensure alignment of budget requests, criteria, and other factors affecting budgetary decisions and expenditures. Works with senior A&F administrators to review and respond to budget requests and budget administration questions or issues. Develops and maintains budget to actual reporting template for the university and responsible for maintaining A&F division reports. May assist in the collection of other Division’s reports for Cabinet review. Develops budget administration and other procedural training materials; provides on-going consultation and training as needed across campus; communicates information related to procedures and budget administration to departments, both in writing and verbally. May supervise staff and/or student assistants, including hiring, training, assigning and monitoring work, and completing performance evaluations. Other Functions : Participates in university task forces and special projects as required. Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Working knowledge of: standard theories, principles, practices, and techniques applicable to financial administration; operational and fiscal analysis techniques. Skilled in: fiscal management and administration, addressing problems with broad administrative impact and implications; research, development and evaluation of policies and programs, collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Ability to: anticipate problems and address them proactively; take initiative and independently perform work in various situations; manage multiple projects; prioritize and meet deadlines; develop and maintain financial records management systems; maintain a high level of organization; perform difficult technical work involving independent judgment, accuracy and speed; recommend policies related to budget administration for consideration by executive leadership; develop procedures and implement training in technical budget administration; communicate clearly, concisely and effectively, both orally and in written reports or correspondence; maintain high professional standards; and, establish and maintain cooperative working relationships. MINIMUM QUALIFICATIONS : Equivalent to a four-year degree in accounting, finance, business or closely related field from an accredited college AND a minimum of two (2) years of progressively responsible experience in accounting and financial administration which involved study, analysis and evaluation leading to the implementation, development or improvement of budget procedures, policies and practices. Experience can be used on a year-to-year basis to satisfy the educational requirement. PREFERRED QUALIFICATIONS : Master’s degree in accounting, finance, business, or closely related field. Governmental financial management experience, preferably in an academic setting; working knowledge and understanding of higher education/academic financial management procedures. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position has been designated as a sensitive position with access to and responsibility for control over campus business processes, either through functional roles or system security access. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: May 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
May 02, 2024
Classification: Administrator I Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $6,321 - $8,541* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: May 21, 2024 Recruitment Status: Open Until Filled - CSUMB INTERNAL ONLY RECRUITMENT ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Associate Vice President of Finance (AVP), the Administration & Finance (A&F) Budget Officer manages the development and administration of the budgets for all units in the A&F division; advises and makes recommendations to the AVP on budget-related policies and procedures; collaborates with other senior administrators to ensure budgetary alignment; reviews and approves a variety of budget and personnel transactions; develops and implements training programs for budget planning, tracking and implementation; assists staff and administrators with all aspects of budget planning and administration, including revenue projections; performs financial planning and analysis duties of considerable scope and complexity requiring broad knowledge of university activities and priorities. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Manages the development and ongoing administration of the Administration and Finance division budget in close collaboration with the Vice President of Administration & Finance (VPAF), Chief of Staff to the VPAF, and/or AVP of Finance; provides analytical support, advice and recommendations to the AVP on matters of financial planning, budget development, resource allocation, new employee salary placement, temporary assignments, reclassifications and reorganizations. Assists with the preparation of the annual budget proposal and administers the annual budget. Develops revenue projections and resource allocation options, creates templates, compiles and analyzes data for general, trust and self-support program funds, reports expenditure trends, and projects year-end balances. Assesses and makes recommendations to the AVP on budget-related policies and procedures. Develops and implements A&F budgetary operating procedures and budget. Creates and maintains financial records and revenue/expenditure tracking systems, including Position Control. Manages internal transfer of funds/expenses between Administration and Finance departments, as well as transfers to/from other Divisions and the Corporation. Manages the A&F division one-time fund; establishes a process for evaluating and tracking department requests for one-time purchases and makes recommendations to the AVP. Reviews personnel, purchasing, payroll and other budget administration documents. Works closely with the Budget Office and Human Resources to coordinate budget and hiring activities and procedures. Collaborates with administrators to ensure alignment of budget requests, criteria, and other factors affecting budgetary decisions and expenditures. Works with senior A&F administrators to review and respond to budget requests and budget administration questions or issues. Develops and maintains budget to actual reporting template for the university and responsible for maintaining A&F division reports. May assist in the collection of other Division’s reports for Cabinet review. Develops budget administration and other procedural training materials; provides on-going consultation and training as needed across campus; communicates information related to procedures and budget administration to departments, both in writing and verbally. May supervise staff and/or student assistants, including hiring, training, assigning and monitoring work, and completing performance evaluations. Other Functions : Participates in university task forces and special projects as required. Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Working knowledge of: standard theories, principles, practices, and techniques applicable to financial administration; operational and fiscal analysis techniques. Skilled in: fiscal management and administration, addressing problems with broad administrative impact and implications; research, development and evaluation of policies and programs, collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Ability to: anticipate problems and address them proactively; take initiative and independently perform work in various situations; manage multiple projects; prioritize and meet deadlines; develop and maintain financial records management systems; maintain a high level of organization; perform difficult technical work involving independent judgment, accuracy and speed; recommend policies related to budget administration for consideration by executive leadership; develop procedures and implement training in technical budget administration; communicate clearly, concisely and effectively, both orally and in written reports or correspondence; maintain high professional standards; and, establish and maintain cooperative working relationships. MINIMUM QUALIFICATIONS : Equivalent to a four-year degree in accounting, finance, business or closely related field from an accredited college AND a minimum of two (2) years of progressively responsible experience in accounting and financial administration which involved study, analysis and evaluation leading to the implementation, development or improvement of budget procedures, policies and practices. Experience can be used on a year-to-year basis to satisfy the educational requirement. PREFERRED QUALIFICATIONS : Master’s degree in accounting, finance, business, or closely related field. Governmental financial management experience, preferably in an academic setting; working knowledge and understanding of higher education/academic financial management procedures. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position has been designated as a sensitive position with access to and responsibility for control over campus business processes, either through functional roles or system security access. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: May 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Working Title: University Controller & Director of Financial Services (Reposted) Classification Title: Administrator III Department Name: Financial Operations Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is budgeted at $10,417 - $11,667 per month commensurate with education and experience CSU Salary Range: $6,563 -$21,066 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. Position Summary: Reporting to the Vice President and CFO, Administration and Finance, the University Controller & Director of Financial Services is a strategic thought partner in the financial administration of California State University Maritime Academy and its Auxiliary Organizations (California Maritime Academy Foundation, Inc, The Associated Students of California Maritime Academy, Inc, Cal Maritime Corporation). The University Controller is a hands-on and participative leader who develops and directs an internal team that administers the University’s and Auxiliary Organizations day-to-day finance, accounting, business operations and related planning functions. The incumbent serves as the Chief Accounting Officer and directs the accounting and fiscal reporting of the University and its Auxiliary Organizations. The incumbent participates in all aspects of institution-wide planning in support of the mission and goals of California State University Maritime Academy and plays a critical role in partnering with the University’s executive and senior leadership teams in strategic decision-making and operations. The incumbent will also actively engage in California State University system-wide and other higher education initiatives and committees. The incumbent maximizes and strengthens the internal capacity of a well-respected, high-impact higher education institution. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities: Financial Management Develop and maintain timely and accurate financial statements and reports appropriate for users and in accordance with generally accepted accounting principles (GAAP) Develop, implement, and ensure compliance with internal financial and accounting policies and procedures Ensure that all statutory requirements of the organization are met Document and maintain complete and accurate supporting information for all financial transactions Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash Reconcile bank and investment accounts Review monthly results and implement monthly variance reporting Manage the cash flow and prepare cash flow forecasts in accordance with policy Oversee the accounting function including maintenance of the general ledger, accounts payable, accounts receivable and payroll Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation, policy and best practice Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and appropriately disposed Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all segments, and oversee all financial, project/program and grants accounting Coordinate and lead periodic financial audit processes with internal and external auditors Manage organizational cash flow and forecasting Implement a robust financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements Update and implement all necessary business policies and accounting practices; improve the division’s overall policy and procedure manual Effectively communicate and present critical financial matters to executive and senior leadership Leadership Strategically structure the work of the unit to enhance effectiveness and efficiency Manage talent of managerial subordinates to develop individuals and the group as a whole Inspire performance through goal-setting, monitoring of goal achievement, and recognition of outcomes Build a team through the development of a team environment, effective peer relationships, and advocacy with administrative authorities Use and share information (oral, written, presentation style, technology, financial) with constituents using appropriate communication venues Facilitate productive change in anticipation of, or response to, improved process, external circumstances, and strategic directives Foster collaborative working environment Project Management Accounting Maintain financial records for each project in a manner that facilitates management reports Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders Provide accurate and timely reporting on the financial activity of individual projects Information Technology Advise on appropriate technology that meets the University's information requirements and financial resources Evaluate the need for new technology to meet the University's financial data processing, control, security and reporting requirements Competence in utilizing data driven strategies at the institutional, division and unit levels to evaluate and assess financial, accounting and related programs and services, focusing on improvement Administration/Operations Partner with Administration and Finance cabinet members and other campus administrator and faculty colleagues regarding the University’s administrative and operational processes, with a goal of continuously developing and improving systems Work closely with and collaborate with the campus Auxiliary Organizations on their day-to-day financial and accounting business processes. Evaluate and improve the University’s information technology infrastructure, implementing new technologies to support key capabilities as required for future growth, and to support and drive key financial, accounting and reporting initiatives Monitor all relevant legislation that impact the financial administration of the University and Auxiliary Organizations and implement accordingly Ability to assure that assigned accounting reporting systems and procedures are in compliance with established administrative policies and procedures and acceptable accounting standards Required Qualifications: B.A./B.S. degree. At least 7 years of progressive experience in accounting-related financial management Extensive knowledge of Generally Accepted Accounting Principles (GAAP) Demonstration of significant experience of final responsibility for the quality and content of all financial reporting, financial control, debt management, and audit coordination for an organization Demonstrated in-depth knowledge of matters relating to accounting and finance, including government regulations and accepted internal financial control practices Demonstrated knowledge and experience providing accounting and fiscal management leadership in a complex, decentralized organization Familiarity of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements Demonstrated knowledge with nonprofit fund accounting and institutionally related foundations Demonstrated diplomatic leadership and interpersonal, communication and relationship building skills necessary to working proactively across the University, both horizontally and vertically Demonstrated written and oral communication skills necessary to prepare and communicate clear and concise correspondence and reports to audiences at all levels of the organization, including the ability to translate financial concepts to programmatic and fundraising colleagues who do not necessarily have finance backgrounds Ability and competence in implementing and managing automated financial systems including those involving electronic commerce; experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software Proficient with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems Demonstrated skill in the development of a team environment and the professional development of managerial subordinates; demonstrated commitment to training programs that maximize individual and organization goals across the organization including best practice financial activities Ability to work with great autonomy and exercise independent judgment in the discharge of duties Demonstrated personal qualities of integrity and credibility Value diversity of thought, backgrounds and perspectives Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters Preferred Qualifications: Current CPA (Certified Public Accountant) Masters’ degree in Business Administration, Management, Accounting or related field Direct experience working effectively within governmental, higher education, 7 to 10 years of corporate or non-profit experience. A demonstrated, successful track record in grants management. Dedication to the mission of California State University Maritime Academy Hours of Work/Travel: 40 hours per week, with occasional travel Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting light weight objects, limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check, credit check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Jan 31 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: University Controller & Director of Financial Services (Reposted) Classification Title: Administrator III Department Name: Financial Operations Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is budgeted at $10,417 - $11,667 per month commensurate with education and experience CSU Salary Range: $6,563 -$21,066 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. Position Summary: Reporting to the Vice President and CFO, Administration and Finance, the University Controller & Director of Financial Services is a strategic thought partner in the financial administration of California State University Maritime Academy and its Auxiliary Organizations (California Maritime Academy Foundation, Inc, The Associated Students of California Maritime Academy, Inc, Cal Maritime Corporation). The University Controller is a hands-on and participative leader who develops and directs an internal team that administers the University’s and Auxiliary Organizations day-to-day finance, accounting, business operations and related planning functions. The incumbent serves as the Chief Accounting Officer and directs the accounting and fiscal reporting of the University and its Auxiliary Organizations. The incumbent participates in all aspects of institution-wide planning in support of the mission and goals of California State University Maritime Academy and plays a critical role in partnering with the University’s executive and senior leadership teams in strategic decision-making and operations. The incumbent will also actively engage in California State University system-wide and other higher education initiatives and committees. The incumbent maximizes and strengthens the internal capacity of a well-respected, high-impact higher education institution. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities: Financial Management Develop and maintain timely and accurate financial statements and reports appropriate for users and in accordance with generally accepted accounting principles (GAAP) Develop, implement, and ensure compliance with internal financial and accounting policies and procedures Ensure that all statutory requirements of the organization are met Document and maintain complete and accurate supporting information for all financial transactions Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash Reconcile bank and investment accounts Review monthly results and implement monthly variance reporting Manage the cash flow and prepare cash flow forecasts in accordance with policy Oversee the accounting function including maintenance of the general ledger, accounts payable, accounts receivable and payroll Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation, policy and best practice Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and appropriately disposed Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all segments, and oversee all financial, project/program and grants accounting Coordinate and lead periodic financial audit processes with internal and external auditors Manage organizational cash flow and forecasting Implement a robust financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements Update and implement all necessary business policies and accounting practices; improve the division’s overall policy and procedure manual Effectively communicate and present critical financial matters to executive and senior leadership Leadership Strategically structure the work of the unit to enhance effectiveness and efficiency Manage talent of managerial subordinates to develop individuals and the group as a whole Inspire performance through goal-setting, monitoring of goal achievement, and recognition of outcomes Build a team through the development of a team environment, effective peer relationships, and advocacy with administrative authorities Use and share information (oral, written, presentation style, technology, financial) with constituents using appropriate communication venues Facilitate productive change in anticipation of, or response to, improved process, external circumstances, and strategic directives Foster collaborative working environment Project Management Accounting Maintain financial records for each project in a manner that facilitates management reports Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders Provide accurate and timely reporting on the financial activity of individual projects Information Technology Advise on appropriate technology that meets the University's information requirements and financial resources Evaluate the need for new technology to meet the University's financial data processing, control, security and reporting requirements Competence in utilizing data driven strategies at the institutional, division and unit levels to evaluate and assess financial, accounting and related programs and services, focusing on improvement Administration/Operations Partner with Administration and Finance cabinet members and other campus administrator and faculty colleagues regarding the University’s administrative and operational processes, with a goal of continuously developing and improving systems Work closely with and collaborate with the campus Auxiliary Organizations on their day-to-day financial and accounting business processes. Evaluate and improve the University’s information technology infrastructure, implementing new technologies to support key capabilities as required for future growth, and to support and drive key financial, accounting and reporting initiatives Monitor all relevant legislation that impact the financial administration of the University and Auxiliary Organizations and implement accordingly Ability to assure that assigned accounting reporting systems and procedures are in compliance with established administrative policies and procedures and acceptable accounting standards Required Qualifications: B.A./B.S. degree. At least 7 years of progressive experience in accounting-related financial management Extensive knowledge of Generally Accepted Accounting Principles (GAAP) Demonstration of significant experience of final responsibility for the quality and content of all financial reporting, financial control, debt management, and audit coordination for an organization Demonstrated in-depth knowledge of matters relating to accounting and finance, including government regulations and accepted internal financial control practices Demonstrated knowledge and experience providing accounting and fiscal management leadership in a complex, decentralized organization Familiarity of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements Demonstrated knowledge with nonprofit fund accounting and institutionally related foundations Demonstrated diplomatic leadership and interpersonal, communication and relationship building skills necessary to working proactively across the University, both horizontally and vertically Demonstrated written and oral communication skills necessary to prepare and communicate clear and concise correspondence and reports to audiences at all levels of the organization, including the ability to translate financial concepts to programmatic and fundraising colleagues who do not necessarily have finance backgrounds Ability and competence in implementing and managing automated financial systems including those involving electronic commerce; experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software Proficient with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems Demonstrated skill in the development of a team environment and the professional development of managerial subordinates; demonstrated commitment to training programs that maximize individual and organization goals across the organization including best practice financial activities Ability to work with great autonomy and exercise independent judgment in the discharge of duties Demonstrated personal qualities of integrity and credibility Value diversity of thought, backgrounds and perspectives Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters Preferred Qualifications: Current CPA (Certified Public Accountant) Masters’ degree in Business Administration, Management, Accounting or related field Direct experience working effectively within governmental, higher education, 7 to 10 years of corporate or non-profit experience. A demonstrated, successful track record in grants management. Dedication to the mission of California State University Maritime Academy Hours of Work/Travel: 40 hours per week, with occasional travel Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting light weight objects, limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check, credit check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Jan 31 2024 Pacific Standard Time Applications close: Closing Date/Time:
City of Tacoma, WA
Tacoma, Washington, United States
Position Description First review of applications will be on April 29, 2024 Join a library system engaged in community-driven services to deliver an innovative and exciting future to residents of the beautiful Pacific Northwest. Tacoma Public Library (TPL) serves over 200,000 residents in Tacoma. The Finance Manager is the Library's Chief Financial Officer and reports to the Library Director. The Finance Manager is a member of the Senior Leadership team and plays a key role in system-wide strategic planning, coordinating operating activities, and aligning services to maximize resources and enhance performance throughout the organization. The Finance Manager’s responsibilities cover budgeting, finance, interagency agreements, strategic analysis, facilities management, and business operations. This role supervises three direct reports: Account Technician, Senior Account Technician, and Facilities Manager with an overall team of nine FTE's. They oversee all financial activities, acting as the Library's primary liaison with the City's Office of Management and Budget. They also work with the City’s Finance Department and City Attorney’s office on contractual and operational matters. At Tacoma Public Library, our mission is to empower our community by bringing people together to discover, connect, create, learn, and thrive. We are radically welcoming: a trusted community hub where all people can find joy, compassion, and inspiration. We welcome applicants of all abilities. The ideal candidate is passionate about providing excellent customer service, developing strong community relationships, working collaboratively with others, and is committed to racial equity and social justice to serve to Tacoma’s diverse communities. Applying equity and social justice principles is a daily responsibility and a foundational expectation for all Tacoma Public Library employees. All employees are expected to model and apply our equity and social justice shared values, behaviors, and practices. Job Responsibilities: Finance Ensures compliance with city, state, and federal legal requirements for financial and business operations, including oversight of audits by city or state auditors Appraises the organization's financial position and issues financial and operating reports to the Library Director and Library Board of Trustees Leads the Library's annual and biennial budget process, working with the City Manager's Office, City Office of Management and Budget, and City Council to secure General Fund support for programs and services Develops an annual Operations Plan, allocating operating and capital budgets, personnel, and identifying revenue sources (the Library's adopted biennial budget for 2023-2024 was $35,515,800) Directs and oversees budgeting, audit, tax, and accounting functions, including monitoring contract, capital, and operating funds usage Establishes business relationships with key City of Tacoma Finance and executive leadership and Library Foundation Manages Library trusts and other assets, ensuring efficient and proper fund utilization Identifies fiscal requirements for grants and contracts, and ensures compliance with fiscal and programmatic reporting Supervises contract monitoring, conducting financial and operational analysis to support strategic priorities and service development Operations Oversees the development and implementation of operating and contracting policies and procedures and related processes with the City Attorney's Office and City contracting services Oversees the Library's building and grounds maintenance, the capital improvement program, custodial services, parking garage and space/retail leases Oversees the Library's risk management in conjunction with the City's Risk Management Office and City Attorney's office Assists with negotiations and administration of lease and vendor agreements and conducts competitive vendor selection processes Administration Participates on the Library's Senior Management and Leadership teams to provide direction and leadership on the strategic direction, policy review, and administrative and budget oversight for the Library Participates as a spokesperson and Library representative as assigned with other members of the Senior Management Team Qualifications Minimum Education* Bachelor's degree in business or public administration, accounting, or directly related field. Minimum Experience* 6 years of accounting, payroll, budgeting and procurement experience including 1 year prior at senior, lead and/or supervisory level. *Equivalency: 1 year of experience = 1 year of education Knowledge & Skills Financial Acumen & Decision Making : Use key financial indicators for informed decision-making. Gather, analyze data, and make timely decisions advancing goals. Knowledgeable about financial systems, budgeting, fiscal policy, and decision-making processes. Experience with change management, supporting employee involvement, negotiation, persuasion and mediation skills. Innovative, analytic, collaborative, self-directed, and committed to intellectual freedom. Honesty, Integrity, and Communication : Gain trust through consistent honesty, integrity, and respectful treatment. Clear and effective communication, adapting to diverse needs and encouraging open expression. Resourcefulness & Problem Solving : Acquire and deploy resources effectively for optimal outcomes. Problem-solving, define issues, identify root causes, evaluate options, and deliver solutions. Organization & Work Direction : Demonstrate high level organizational skills, align work with priorities, and exercise sound project management. Effective work direction, provide clear guidance, monitor progress, and offer support. Lead effectively, inspire staff, promote teamwork, and exceptional interpersonal skills. Additional Skills & Experience : Exceptional written and oral communication, including public presentations. Knowledge of public libraries and belief in their essential role within communities. Selection Process & Supplemental Information Interested individuals should apply online and attach a detailed resume and cover letter describing your responsibilities as it relates to this position. Applicants who have the strongest backgrounds related to the responsibilities of this position may be invited to participate in an interview and work assessment. Appointment is subject to passing a background check. The online application system may require you to enter a substantial amount of information. Be prepared to spend a minimum of one hour entering the required information. Tacoma Public Library Stands Against Racism and White Supremacy Tacoma Public Library is opposed to white supremacy in all of its forms and is committed to fostering an organization that is actively anti-racist. We believe that Black Lives Matter. We are grieving with our black community and all communities of color who continue to be harmed by institutionalized racism. We are committed to being a trusted community resource available to all and will provide resources and public programs that seek to reflect the values of anti-racism and elevate the voices of Black, Indigenous, and People of Color (BIPOC). Tacoma Public Library Tacoma Public Library (TPL) has been an essential provider of free books, information, ideas, and education for more than 125 years. TPL's neighborhood libraries originated with Andrew Carnegie's visionary philanthropy at the turn of the 20th century and are being transformed into true centers of educational innovation and service--and vital community hubs--that continue to provide far more than free books and materials. Learn more about the Tacoma Public Library and the services we provide at www.tacomalibrary.org and connect with us on Facebook , Instagram , Twitter , and LinkedIn to stay up to date on exciting things happening at the library, and to be notified of other career opportunities with us. The Tacoma Public Library offers a generous package of employee benefits including: Medical coverage for eligible employees, spouses/domestic partners and dependents, including children up to age 26 Vision and Dental coverage for eligible employees Personal time off Paid holidays A great pension plan Communication from the Tacoma Public Library: We primarily communicate via e-mail during the application process. E-mails from cityoftacoma.org and/or neogov.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. For assistance with the NEOGOV application process, or questions regarding this job announcement, call the Human Resources office at (253) 591.5400 before 4:00 p.m. of the closing date of the job announcement. Insurance Plans: You may participate in one of several group health insurance programs. Employees and their dependents are covered by a medical-surgical-hospital plan, vision plan, dental plan, and employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance and Deferred Compensation options are also available. Employees are covered by the State Industrial Insurance Act. Paid leave: Library Employees are entitled to receive paid holidays, and Personal Time Off (PTO). Retirement: All employees of the Library except part-time Pages, temporary employees, and certain project employees, are included in the City of Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacorna.org or by calling (253) 502-8200. All members of the Tacoma Employees' Retirement System are also covered by Social Security. The Tacoma Public Library is not a department of the City of Tacoma and the Library's employees are not employees of the City. The Library is a separate entity with its own governing body. The Library's governing body is the Tacoma Public Library Board of Trustees. Employees of the City of Tacoma who accept employment with the Tacoma Public Library will lose their City of Tacoma employee seniority. They will also find that their leave accruals, and some of the benefits enjoyed as employees of the City of Tacoma do not carry over when they are hired for a position with the Tacoma Public Library. Closing Date/Time: 5/6/2024 5:00 PM Pacific
Apr 13, 2024
Full Time
Position Description First review of applications will be on April 29, 2024 Join a library system engaged in community-driven services to deliver an innovative and exciting future to residents of the beautiful Pacific Northwest. Tacoma Public Library (TPL) serves over 200,000 residents in Tacoma. The Finance Manager is the Library's Chief Financial Officer and reports to the Library Director. The Finance Manager is a member of the Senior Leadership team and plays a key role in system-wide strategic planning, coordinating operating activities, and aligning services to maximize resources and enhance performance throughout the organization. The Finance Manager’s responsibilities cover budgeting, finance, interagency agreements, strategic analysis, facilities management, and business operations. This role supervises three direct reports: Account Technician, Senior Account Technician, and Facilities Manager with an overall team of nine FTE's. They oversee all financial activities, acting as the Library's primary liaison with the City's Office of Management and Budget. They also work with the City’s Finance Department and City Attorney’s office on contractual and operational matters. At Tacoma Public Library, our mission is to empower our community by bringing people together to discover, connect, create, learn, and thrive. We are radically welcoming: a trusted community hub where all people can find joy, compassion, and inspiration. We welcome applicants of all abilities. The ideal candidate is passionate about providing excellent customer service, developing strong community relationships, working collaboratively with others, and is committed to racial equity and social justice to serve to Tacoma’s diverse communities. Applying equity and social justice principles is a daily responsibility and a foundational expectation for all Tacoma Public Library employees. All employees are expected to model and apply our equity and social justice shared values, behaviors, and practices. Job Responsibilities: Finance Ensures compliance with city, state, and federal legal requirements for financial and business operations, including oversight of audits by city or state auditors Appraises the organization's financial position and issues financial and operating reports to the Library Director and Library Board of Trustees Leads the Library's annual and biennial budget process, working with the City Manager's Office, City Office of Management and Budget, and City Council to secure General Fund support for programs and services Develops an annual Operations Plan, allocating operating and capital budgets, personnel, and identifying revenue sources (the Library's adopted biennial budget for 2023-2024 was $35,515,800) Directs and oversees budgeting, audit, tax, and accounting functions, including monitoring contract, capital, and operating funds usage Establishes business relationships with key City of Tacoma Finance and executive leadership and Library Foundation Manages Library trusts and other assets, ensuring efficient and proper fund utilization Identifies fiscal requirements for grants and contracts, and ensures compliance with fiscal and programmatic reporting Supervises contract monitoring, conducting financial and operational analysis to support strategic priorities and service development Operations Oversees the development and implementation of operating and contracting policies and procedures and related processes with the City Attorney's Office and City contracting services Oversees the Library's building and grounds maintenance, the capital improvement program, custodial services, parking garage and space/retail leases Oversees the Library's risk management in conjunction with the City's Risk Management Office and City Attorney's office Assists with negotiations and administration of lease and vendor agreements and conducts competitive vendor selection processes Administration Participates on the Library's Senior Management and Leadership teams to provide direction and leadership on the strategic direction, policy review, and administrative and budget oversight for the Library Participates as a spokesperson and Library representative as assigned with other members of the Senior Management Team Qualifications Minimum Education* Bachelor's degree in business or public administration, accounting, or directly related field. Minimum Experience* 6 years of accounting, payroll, budgeting and procurement experience including 1 year prior at senior, lead and/or supervisory level. *Equivalency: 1 year of experience = 1 year of education Knowledge & Skills Financial Acumen & Decision Making : Use key financial indicators for informed decision-making. Gather, analyze data, and make timely decisions advancing goals. Knowledgeable about financial systems, budgeting, fiscal policy, and decision-making processes. Experience with change management, supporting employee involvement, negotiation, persuasion and mediation skills. Innovative, analytic, collaborative, self-directed, and committed to intellectual freedom. Honesty, Integrity, and Communication : Gain trust through consistent honesty, integrity, and respectful treatment. Clear and effective communication, adapting to diverse needs and encouraging open expression. Resourcefulness & Problem Solving : Acquire and deploy resources effectively for optimal outcomes. Problem-solving, define issues, identify root causes, evaluate options, and deliver solutions. Organization & Work Direction : Demonstrate high level organizational skills, align work with priorities, and exercise sound project management. Effective work direction, provide clear guidance, monitor progress, and offer support. Lead effectively, inspire staff, promote teamwork, and exceptional interpersonal skills. Additional Skills & Experience : Exceptional written and oral communication, including public presentations. Knowledge of public libraries and belief in their essential role within communities. Selection Process & Supplemental Information Interested individuals should apply online and attach a detailed resume and cover letter describing your responsibilities as it relates to this position. Applicants who have the strongest backgrounds related to the responsibilities of this position may be invited to participate in an interview and work assessment. Appointment is subject to passing a background check. The online application system may require you to enter a substantial amount of information. Be prepared to spend a minimum of one hour entering the required information. Tacoma Public Library Stands Against Racism and White Supremacy Tacoma Public Library is opposed to white supremacy in all of its forms and is committed to fostering an organization that is actively anti-racist. We believe that Black Lives Matter. We are grieving with our black community and all communities of color who continue to be harmed by institutionalized racism. We are committed to being a trusted community resource available to all and will provide resources and public programs that seek to reflect the values of anti-racism and elevate the voices of Black, Indigenous, and People of Color (BIPOC). Tacoma Public Library Tacoma Public Library (TPL) has been an essential provider of free books, information, ideas, and education for more than 125 years. TPL's neighborhood libraries originated with Andrew Carnegie's visionary philanthropy at the turn of the 20th century and are being transformed into true centers of educational innovation and service--and vital community hubs--that continue to provide far more than free books and materials. Learn more about the Tacoma Public Library and the services we provide at www.tacomalibrary.org and connect with us on Facebook , Instagram , Twitter , and LinkedIn to stay up to date on exciting things happening at the library, and to be notified of other career opportunities with us. The Tacoma Public Library offers a generous package of employee benefits including: Medical coverage for eligible employees, spouses/domestic partners and dependents, including children up to age 26 Vision and Dental coverage for eligible employees Personal time off Paid holidays A great pension plan Communication from the Tacoma Public Library: We primarily communicate via e-mail during the application process. E-mails from cityoftacoma.org and/or neogov.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. For assistance with the NEOGOV application process, or questions regarding this job announcement, call the Human Resources office at (253) 591.5400 before 4:00 p.m. of the closing date of the job announcement. Insurance Plans: You may participate in one of several group health insurance programs. Employees and their dependents are covered by a medical-surgical-hospital plan, vision plan, dental plan, and employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance and Deferred Compensation options are also available. Employees are covered by the State Industrial Insurance Act. Paid leave: Library Employees are entitled to receive paid holidays, and Personal Time Off (PTO). Retirement: All employees of the Library except part-time Pages, temporary employees, and certain project employees, are included in the City of Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacorna.org or by calling (253) 502-8200. All members of the Tacoma Employees' Retirement System are also covered by Social Security. The Tacoma Public Library is not a department of the City of Tacoma and the Library's employees are not employees of the City. The Library is a separate entity with its own governing body. The Library's governing body is the Tacoma Public Library Board of Trustees. Employees of the City of Tacoma who accept employment with the Tacoma Public Library will lose their City of Tacoma employee seniority. They will also find that their leave accruals, and some of the benefits enjoyed as employees of the City of Tacoma do not carry over when they are hired for a position with the Tacoma Public Library. Closing Date/Time: 5/6/2024 5:00 PM Pacific
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
Job Description Under supervision of the Sport Clubs Senior Coordinator, the Sport Clubs Coordinator is responsible for assisting with the supervision of the Sport Clubs Office, special event planning including Sports-a-Palooza and Sport Clubs 101, creation of marketing materials, student staff trainings, overseeing the Matador Sports Network, student staff evaluations and ensuring completion of required trainings for all staff and assisting with budget tracking. This position requires an understanding of recreational sports programming, student leadership development and basic human resources best practices. This position assists the Sport Clubs Senior Coordinator in ensuring the programming aligns with Sport Clubs, Associated Students and University goals and priorities. Duties General: Responsible for the oversight of the Sport Clubs Office activities. This position will provide supervision over student office assistants (Monday through Friday) and the Matador Sports Network (Monday through Sunday) student assistants, assists with planning and administering Sport Club Officer Trainings, coordinate their respective student staff trainings, assists with travel checks, administers the department’s social media accounts on Instagram and Facebook, maintains the Sport Clubs website, assembles and sends the bi-weekly Sport Clubs Newsletter, coordinates facilities and assists with the annual events. Responsible for oversight of Clubs and Organizations and Greek Life Special Event registrations through the Sport Clubs program. This position will assist the Sport Club Sr. Coordinator with other duties throughout the academic year with the goal of retaining current members and attracting new members to the department through effective programming and marketing of Sport Club events and games. Human Resources : Responsible for the recruiting, hiring, training, supervision of employees in the Sport Club Office and the Matador Sports Network. Assists with updating job descriptions, position instruction manuals and training materials for sport club employees and volunteers. Clearly communicates job responsibilities and expectations for employees against which performance evaluations will be measured. Assists with department specific on-boarding for all student employees and Sport Club Coaches. Ensures completion of all required human resources trainings for employees and manages trainings within the Target Solutions platform. Marketing: Coordinate all Sport Clubs social media platforms, work with the AS Marketing staff in the creation of marketing materials, including A-Frames, posters, handouts, digital signage and video commercials. Assists in the development of and coordinates marketing initiatives and campaigns as needed. Assist with maintenance of department website, create and distribute the Sport Club Newsletter, advise and ensure Matador Sports Network content is posted regularly and meets required deadlines. Advise Sport Club leaders on appropriate marketing materials, use of the CSUN and Matador logos coordinate purchases of team equipment and apparel. Administrative: Coordinate office student assistant schedules and assign tasks to the student office assistants. Assist in the training of the student assistants and advise student leaders on the use of the participant registration. Coordinate with the NCOD or other internal resources to provide interpretive services as required for Sport Club practices, games, events and travel. Fosters a mentoring/advising relationship with all participants and club leaders. Works alongside the Sport Clubs Senior Coordinator with the revision of documents pertaining to the operation of the department. Collaborates with the Sport Clubs Senior Coordinator and Administrator along with the AS Manager of Risk and Facilities and the campus Office of Risk Management to implement best practices within the program and for special events. Ensures all Sport Club Risk Managers and Safety Officers are well versed in risk related information. Provide administrative support to the Sport Club Senior Coordinator and Administrator as needed. Responsible for securing the reservations of facilities for all special events for the Sport Club Department, including officer trainings, coach trainings, Sports-a-Palooza, Sport Clubs 101, Sport Club Banquet and assisting the Sport Clubs Senior Coordinator with additional facility reservations as needed. Ensure the completion and utilization of the Sport Clubs Event and Equipment Checklist. Fiscal : Assist with budget planning with student leaders of Sport Clubs program. Logs expenditure requests for the department and individual clubs. Works with the Sport Club Administrator in the creation of budget reports for teams and the department. Collaborates with the Sport Club Senior Coordinator and Administrator in the facilitation of fundraising, sponsorship and donations. Ensures Sport Clubs teams are advised on team budget planning and required deadlines. Oversee payroll for Office Assistants and Matador Sports Network, ensures accurate submissions of expenditures and training of staff on payroll software. Training : Assist with the Coordination of staff training and officer training days. Assists in the development of instructional seminars and provides training and educational sessions for employees, club members, officers, coaches and sport club council representatives as required by current law, Associated Students Human Resources, and in compliance with standards put forth by the National Intramural-Recreational Sports Association (NIRSA) and other industry guidelines. Assist with the implementation of a comprehensive student development program for Sport Clubs student employees and student leaders of the sport clubs. Coordinates employee safety trainings and ensures meetings are held regularly. In partnership with the Senior Coordinator and Administrator, develops and instructs seminars for all participating coaches. Other duties as assigned. Additional Knowledge, Skills, and Experience Education: Minimum of a Bachelor's degree in recreation, sports administration education or related field Experience: Minimum of 2 years of experience in collegiate or community recreation. Pay, Benefits, & Work Schedule This position is employed through Associated Students (AS). AS offers an excellent benefits package including Medical (most plans fully paid by the company for the employee with minimal contribution for dependents), Dental & Vision insurance (fully paid by the company for the employee and dependents), Life Insurance (standard plan fully paid by the company), Vacation, Sick Leave, 14 paid Holidays, company sponsored retirement program, tuition reimbursement, employee development opportunities and more. The anticipated hiring range and salary range for the position is $23.14 to $34.72 per hour, dependent upon qualifications and experience. HOURS: Full-Time 40 hours per week; schedule varies to accommodate working Sport Clubs events, which can occur in evening or weekend hours. General Information A background check (including a criminal records check) must be completed satisfactorily upon verbal offer of employment. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment. Candidates should apply by completing the on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Associated Students , California State University , Northridge , Inc. (A.S.) is proud to operate on the California State University , Northridge (CSUN) campus serving students. As part of the campus community, A.S. follows the California State University (CSU) policy that strongly recommends all faculty, staff and students who are accessing campus facilities at any university location to be immunized (aka vaccinated) against the virus that causes COVID-19. ABOUT ASSOCIATED STUDENTS The CSUN Associated Students is a 501(c)3 corporation integrated with California State University, Northridge. Its mission is to serve as the primary advocate for students at CSUN and to provide excellent, meaningful programs and services designed to create and enhance a spirited, learning-focused campus environment. The AS offers programs in sustainability and recycling; outdoor adventures; sport clubs; child care; ticket, transportation passes and attraction discount ticket sales; concerts, fairs and lectures. Its own infrastructure also includes risk management; information technology support; marketing; accounting and human resources. ABOUT CALIFORNIA STATE UNIVERSITY, NORTHRIDGE California State University, Northridge (CSUN) is a comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 38,000students annually and counts more than 330,000 alumni who elevate Southern California and beyond. Since its founding in 1958, CSUN has made a significant and long-term economic impact on California, generating nearly $1.9 billion in economic impact and more than 11,700 jobs each year. Serving more students on Pell Grants than any other institution in California, CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelor’s degrees to traditionally underserved students and enrolls the largest number of students who are Deaf and hard-of-hearing of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research, and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go onto earn doctorates in the sciences. Advertised: Mar 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 29, 2024
Job Description Under supervision of the Sport Clubs Senior Coordinator, the Sport Clubs Coordinator is responsible for assisting with the supervision of the Sport Clubs Office, special event planning including Sports-a-Palooza and Sport Clubs 101, creation of marketing materials, student staff trainings, overseeing the Matador Sports Network, student staff evaluations and ensuring completion of required trainings for all staff and assisting with budget tracking. This position requires an understanding of recreational sports programming, student leadership development and basic human resources best practices. This position assists the Sport Clubs Senior Coordinator in ensuring the programming aligns with Sport Clubs, Associated Students and University goals and priorities. Duties General: Responsible for the oversight of the Sport Clubs Office activities. This position will provide supervision over student office assistants (Monday through Friday) and the Matador Sports Network (Monday through Sunday) student assistants, assists with planning and administering Sport Club Officer Trainings, coordinate their respective student staff trainings, assists with travel checks, administers the department’s social media accounts on Instagram and Facebook, maintains the Sport Clubs website, assembles and sends the bi-weekly Sport Clubs Newsletter, coordinates facilities and assists with the annual events. Responsible for oversight of Clubs and Organizations and Greek Life Special Event registrations through the Sport Clubs program. This position will assist the Sport Club Sr. Coordinator with other duties throughout the academic year with the goal of retaining current members and attracting new members to the department through effective programming and marketing of Sport Club events and games. Human Resources : Responsible for the recruiting, hiring, training, supervision of employees in the Sport Club Office and the Matador Sports Network. Assists with updating job descriptions, position instruction manuals and training materials for sport club employees and volunteers. Clearly communicates job responsibilities and expectations for employees against which performance evaluations will be measured. Assists with department specific on-boarding for all student employees and Sport Club Coaches. Ensures completion of all required human resources trainings for employees and manages trainings within the Target Solutions platform. Marketing: Coordinate all Sport Clubs social media platforms, work with the AS Marketing staff in the creation of marketing materials, including A-Frames, posters, handouts, digital signage and video commercials. Assists in the development of and coordinates marketing initiatives and campaigns as needed. Assist with maintenance of department website, create and distribute the Sport Club Newsletter, advise and ensure Matador Sports Network content is posted regularly and meets required deadlines. Advise Sport Club leaders on appropriate marketing materials, use of the CSUN and Matador logos coordinate purchases of team equipment and apparel. Administrative: Coordinate office student assistant schedules and assign tasks to the student office assistants. Assist in the training of the student assistants and advise student leaders on the use of the participant registration. Coordinate with the NCOD or other internal resources to provide interpretive services as required for Sport Club practices, games, events and travel. Fosters a mentoring/advising relationship with all participants and club leaders. Works alongside the Sport Clubs Senior Coordinator with the revision of documents pertaining to the operation of the department. Collaborates with the Sport Clubs Senior Coordinator and Administrator along with the AS Manager of Risk and Facilities and the campus Office of Risk Management to implement best practices within the program and for special events. Ensures all Sport Club Risk Managers and Safety Officers are well versed in risk related information. Provide administrative support to the Sport Club Senior Coordinator and Administrator as needed. Responsible for securing the reservations of facilities for all special events for the Sport Club Department, including officer trainings, coach trainings, Sports-a-Palooza, Sport Clubs 101, Sport Club Banquet and assisting the Sport Clubs Senior Coordinator with additional facility reservations as needed. Ensure the completion and utilization of the Sport Clubs Event and Equipment Checklist. Fiscal : Assist with budget planning with student leaders of Sport Clubs program. Logs expenditure requests for the department and individual clubs. Works with the Sport Club Administrator in the creation of budget reports for teams and the department. Collaborates with the Sport Club Senior Coordinator and Administrator in the facilitation of fundraising, sponsorship and donations. Ensures Sport Clubs teams are advised on team budget planning and required deadlines. Oversee payroll for Office Assistants and Matador Sports Network, ensures accurate submissions of expenditures and training of staff on payroll software. Training : Assist with the Coordination of staff training and officer training days. Assists in the development of instructional seminars and provides training and educational sessions for employees, club members, officers, coaches and sport club council representatives as required by current law, Associated Students Human Resources, and in compliance with standards put forth by the National Intramural-Recreational Sports Association (NIRSA) and other industry guidelines. Assist with the implementation of a comprehensive student development program for Sport Clubs student employees and student leaders of the sport clubs. Coordinates employee safety trainings and ensures meetings are held regularly. In partnership with the Senior Coordinator and Administrator, develops and instructs seminars for all participating coaches. Other duties as assigned. Additional Knowledge, Skills, and Experience Education: Minimum of a Bachelor's degree in recreation, sports administration education or related field Experience: Minimum of 2 years of experience in collegiate or community recreation. Pay, Benefits, & Work Schedule This position is employed through Associated Students (AS). AS offers an excellent benefits package including Medical (most plans fully paid by the company for the employee with minimal contribution for dependents), Dental & Vision insurance (fully paid by the company for the employee and dependents), Life Insurance (standard plan fully paid by the company), Vacation, Sick Leave, 14 paid Holidays, company sponsored retirement program, tuition reimbursement, employee development opportunities and more. The anticipated hiring range and salary range for the position is $23.14 to $34.72 per hour, dependent upon qualifications and experience. HOURS: Full-Time 40 hours per week; schedule varies to accommodate working Sport Clubs events, which can occur in evening or weekend hours. General Information A background check (including a criminal records check) must be completed satisfactorily upon verbal offer of employment. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment. Candidates should apply by completing the on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Associated Students , California State University , Northridge , Inc. (A.S.) is proud to operate on the California State University , Northridge (CSUN) campus serving students. As part of the campus community, A.S. follows the California State University (CSU) policy that strongly recommends all faculty, staff and students who are accessing campus facilities at any university location to be immunized (aka vaccinated) against the virus that causes COVID-19. ABOUT ASSOCIATED STUDENTS The CSUN Associated Students is a 501(c)3 corporation integrated with California State University, Northridge. Its mission is to serve as the primary advocate for students at CSUN and to provide excellent, meaningful programs and services designed to create and enhance a spirited, learning-focused campus environment. The AS offers programs in sustainability and recycling; outdoor adventures; sport clubs; child care; ticket, transportation passes and attraction discount ticket sales; concerts, fairs and lectures. Its own infrastructure also includes risk management; information technology support; marketing; accounting and human resources. ABOUT CALIFORNIA STATE UNIVERSITY, NORTHRIDGE California State University, Northridge (CSUN) is a comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 38,000students annually and counts more than 330,000 alumni who elevate Southern California and beyond. Since its founding in 1958, CSUN has made a significant and long-term economic impact on California, generating nearly $1.9 billion in economic impact and more than 11,700 jobs each year. Serving more students on Pell Grants than any other institution in California, CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelor’s degrees to traditionally underserved students and enrolls the largest number of students who are Deaf and hard-of-hearing of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research, and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go onto earn doctorates in the sciences. Advertised: Mar 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Tulare, CA
Tulare, California, United States
Position Description RECRUITMENT OVERVIEW: Thank you for your interest in our Public Safety Dispatcher I-II position. We look forward to the opportunity to consider you as an applicant. We are currently recruiting to fill one immediate vacancy and an eligible list will also be established to fill future vacancies in this classification. Interested applicants are encouraged to apply by November 5th to be considered for our current vacancy. The City of Tulare is a vibrant and steadily growing community with a population of 67,834 located in the heart of California's Central Valley. The City provides a full-range of service to our citizens. The organization, staffed with 381 full-time employees, enjoys a culture of fiscal conservatism, collaboration, teamwork and dedication to public service and our community. To be eligible for this recruitment opportunity applicants must have a minimum of one year of responsible clerical work involving heavy public contact and be able to type a minimum of 35 words per minute. To be considered for this career opportunity applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills. In addition to submitting a detailed application, applicants are required to attach a typing certificate and respond to the supplemental questions associated with the application. Responses to the supplemental questions will be used to help us evaluate your qualifying knowledge, skills, and abilities. Resumes may be attached but will not be accepted in lieu of a complete, detailed application or in lieu of detailed responses to the supplemental questions. This is a continuous recruitment. Additional details regarding the recruitment process will be sent via email to qualified applicants as applications are received and screened. TYPING CERTIFICATE: A minimum typing speed of 35 words per minute is required. Applicants are required to attach a typing certificate to their application (issued within the past six months). Applications submitted without the required typing certificate attached, will be disqualified. Most adult schools, community colleges, and staffing agencies administer typing tests. We also accept typing certificates obtained online from: https://www.ratatype.com RECRUITMENT PROCESS: Applicants that meet the minimum requirements for the position will be required to take part in the following steps of the recruitment process: 1. Online Skills Assessment : Public Safety Dispatcher applicants will be assessed for verbal, reasoning, memory, and perceptual abilities to assure the presence of ability levels commensurate with the performance of dispatcher duties. Experienced Dispatcher applicants that possess a Public Safety Dispatcher Certificate issued by POST, are not required to take the online assessment. 2. Preliminary Background Review: Applicants that pass the online skills assessment will be invited to complete a POST Personal History Statement - Public Safety Dispatcher Form 2-255. A preliminary review of the Personal History Statement (PHS) will be conducted to determine suitability for the position in accordance with Peace Officer Standards and Training (POST). Candidates deemed suitable for the position based upon the preliminary review of their PHS will be eligible to advance to the interview phase. Applicants may review the contents of the PHS and begin completing it, by clicking on the following link: https://post.ca.gov/portals/0/post_docs/publications/2-255-phsDispatchers.doc 3. Panel Interview: Applicants that pass the online skills assessment and the preliminary review of their PHS will be eligible to participate in the interview phase. 4. Chiefs' Interview: The top candidates ranked in order of their interview score, will be invited to interview with the Police Chief and members of his command staff. 5. Comprehensive Background Investigation: A thorough background investigation is required of public safety dispatcher applicants before being hired to verify that they do not have past behaviors indicative of unsuitability to perform public safety dispatching duties. The candidate(s) recommended for hire will undergo a thorough background investigation. The background investigation includes: a check of motor vehicle records, a search of local, state, and federal fingerprint files to determine any criminal record, contacts with references, as well as other areas of investigation. 6. Pre-Employment Physical: Public safety dispatcher applicants recommended for hire undergo a medical examination prior to hire. The goal of the medical examination is to determine whether the applicant has any medical condition which would preclude the safe and efficient performance of dispatcher duties. We look forward to the opportunity to consider you for a position with our department. POSITION DESCRIPTION: Under general supervision, receives 911 police and fire emergency calls, and dispatches police, fire, and medical personnel following prescribed procedures; monitors security alarm systems; performs a variety of non-sworn office duties in support of law enforcement activities; assists in the booking and custody of prisoners; and performs related work as required. This position works on a rotating twelve (12) hour shift consisting of: 6 a.m. - 6 p.m.; 6 p.m. - 6 a.m. Applicants must be available to work holidays, weekends, and off-hours shifts including, but not limited to, 12 hour shifts on a regular basis; and may be required to work extended shifts in relief or emergency situations. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned supervisory or management personnel. May exercise technical and functional direction over lower level staff and train less experienced staff as assigned. CLASS CHARACTERISTICS Public Safety Dispatcher I: This is the entry-level in the dispatcher series that performs dispatch, law enforcement and police support duties that do not require performance by a sworn police officer. Responsibilities are centered on extensive contact with the public over the telephone, in both emergency and non-emergency situations to receive, transmit, and provide factual information, forms, and reports. All activities must be performed within specified legal guidelines. This class is distinguished from other technical office support classes in that the work requires knowledge of codes, law enforcement, and dispatching policies and procedures in addition to standard office support skills. This class is further distinguished from the Public Safety Dispatcher II in that the latter is responsible for technical and functional direction over lower-level staff and is capable of performing the full range of duties assigned to the division. Public Safety Dispatcher II: This is the journey-level in the communications dispatch series that performs the full range of dispatch, law enforcement, and police support duties that do not require performance by a sworn police officer. Responsibilities are centered on extensive contact with the public, in person and over the telephone, in both emergency and non-emergency situations to receive, transmit, and provide factual information, forms, and reports. All activities must be performed within specified legal guidelines. This class is distinguished from other technical office support classes in that the work requires knowledge of codes, law enforcement, and dispatching policies and procedures in addition to standard office support skills. This class is further distinguished from the Senior Public Safety Dispatcher in that the latter is the lead-level class in the series responsible for organizing, assigning, supervising, and reviewing the work of assigned staff involved in communications dispatch operations. Public Safety Dispatcher I: $ 3,889.80 - $ 4,728.04 Public Safety Dispatcher II: $ 4,276.44 - $ 5,198.03 Examples of Essential Functions (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Receives and evaluates 911 police, fire and medical emergency calls, and related business calls for the City during an assigned portion of the 24-hours-per-day/7-days-per-week Police Department operations; provides information and/or transfers calls to the appropriate department, agency or response organization; takes messages for Police Department personnel. Dispatches public safety emergency units in accordance with established procedures and policies using a computerized dispatch system, including determining priority of emergency and sending appropriate response unit, including police, fire, emergency medical personnel, towing services, utilities. Maintains contact with all field units, including accounting for location and status of all units and maintaining records of all field calls. Operates a computer, telephone, and radio console and telecommunication equipment simultaneously while performing dispatching activities. Enters into, updates, and retrieves a variety of records from CLETS database, including stolen vehicles and other property, vehicle registration information, guns and property, and warranted or missing persons. Runs warrant checks on subjects, registration, checks on vehicles and property, and relays information and instructions to personnel in the field. Contacts public and private agencies and requests mutual assistance, including other law enforcement agencies, area fire departments, hospitals, towing services, and utilities. Logs call data in a written or automated format; monitors calls after initial dispatch to provide additional coordination, support or information. Accesses Federal, State, and local law enforcement information databases to obtain information regarding outstanding warrants, criminal history, records information, and vehicle data, relays such information to sworn staff. Acts as a liaison with the public and representatives of other agencies for the department; provides initial non-emergency contact with the public and representatives of other agencies for the requesting of police records or for fire or related services; determines the nature of the contact; provides factual information regarding services, policies and procedures, which requires a knowledge of legal guidelines, departmental policies and procedures and the use of tact and discretion, or directs the caller to the proper individual or agency. Monitor alarms and security systems; notify appropriate, responsible parties when alarms are activated. Assist in booking and placing prisoners in custody by preparing records, searching arrestees, and seeing to the physical well-being of arrestees; assist in taking urine samples; accompany officers in the transport of female prisoners. Maintains accurate departmental and law enforcement records and files; researches and compiles information from such files. Stays abreast of changes in policies, procedures, and codes. Monitors juveniles and prisoners confined within the City jail. May train new employees in work methods, use of tools and equipment, and relevant safety precautions. Attends necessary fire and police training, shift briefing sessions, participates in drills and test scenarios to prepare for unexpected emergencies. Performs other duties as assigned. Qualifications / Requirements KNOWLEDGE OF: Basic functions, principles, and practices of law enforcement agencies. Terminology and procedures used in public safety dispatching. Operation of computer-aided communications equipment, including multiple telephone lines and radio systems. Applicable codes, regulations, policies, technical processes and procedures, including penal, vehicle, and health and safety codes and regulations. City and County geography, maps, streets, landmarks, and driving directions. Principles and practices of data collection and report preparation. Business arithmetic and basic statistical techniques. Basic principles of record keeping. Modern office practices, methods and computer equipment. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for dealing with and solving the problems presented by a variety of individuals from various socio-economic, cultural, and ethnic backgrounds, in person and over the telephone. Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone. ABILITY TO: Assess and prioritize emergency situations while remaining calm and using sound, independent judgment. Memorize codes, names, street locations, and other information. Read and interpret maps and other pertinent documentation. Interpret, apply, and explain policies, procedures, and regulations. Attend to multiple activities simultaneously. Obtain necessary information from individuals in stressful or emergency situations. Compile and summarize information to prepare accurate, clear, and concise reports. Perform technical, detailed and responsible office support work. Compose correspondence independently or from brief instructions. Maintain accurate records and files. Organize, maintain, and update office database and records systems. Make accurate arithmetic and statistical computations. Enter and retrieve data from a computer with sufficient speed and accuracy. Organize own work, set priorities, and meet critical deadlines. Operate modern office equipment including computer equipment and software programs. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations. Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION & EXPERIENCE: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Public Safety Dispatcher I: Equivalent to the completion of the twelfth (12th) grade and one (1) year responsible clerical work involving heavy public contact. Public Safety Dispatcher II: Equivalent to the completion of the twelfth (12th) grade and two (2) years of experience as a Public Safety Dispatcher I . LICENSE: Possession of, or ability to obtain, a valid Class C California Driver's License by time of appointment. Must pass a detailed background investigation. Public Safety Dispatcher II: POST Public Safety Dispatcher Certification required. Additional Information PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office and law enforcement equipment, including a computer; stamina to maintain attention to detail and work on a computer for an extended period of time; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification that requires extended periods of time of sitting; standing in work areas and walking between work areas may also be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift up to 20 pounds, carry, push, and pull materials and objects necessary to perform job functions. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Must be available to work holidays, weekends, and off-hours shifts including, but not limited to, 12 hour shifts on a regular basis; may be required to work extended shifts in relief or emergency situations. Members of the California Public Employees' Retirement System (PERS). In accordance with the California Public Employees Pension Reform Act of 2013 (PEPRA), the City of Tulare will offer the following retirement benefit (2.0% at 62)to new PERSmembers beginning January 1, 2013 with three (3) years final compensation. Existing PERSmembers with no break in service will receive the 2.5% at 55formula with single highest year. City pays a portion of the employee and dependent coverage costs of group medical, dental and vision insurance. An opt-out plan is also available. Life insurance -$20,000 coverage. 10 working days vacation per year. Additional days based on years of service. 12 days sick leave per year. 15 holidays annually: 12 city observed holidays, plus birthday credit and 2 in-lieu holidays. Flexible benefit program - IRSSection 125 Plan. Deferred compensation plan - 457 Plans available. Closing Date/Time: Continuous
Apr 21, 2024
Full Time
Position Description RECRUITMENT OVERVIEW: Thank you for your interest in our Public Safety Dispatcher I-II position. We look forward to the opportunity to consider you as an applicant. We are currently recruiting to fill one immediate vacancy and an eligible list will also be established to fill future vacancies in this classification. Interested applicants are encouraged to apply by November 5th to be considered for our current vacancy. The City of Tulare is a vibrant and steadily growing community with a population of 67,834 located in the heart of California's Central Valley. The City provides a full-range of service to our citizens. The organization, staffed with 381 full-time employees, enjoys a culture of fiscal conservatism, collaboration, teamwork and dedication to public service and our community. To be eligible for this recruitment opportunity applicants must have a minimum of one year of responsible clerical work involving heavy public contact and be able to type a minimum of 35 words per minute. To be considered for this career opportunity applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills. In addition to submitting a detailed application, applicants are required to attach a typing certificate and respond to the supplemental questions associated with the application. Responses to the supplemental questions will be used to help us evaluate your qualifying knowledge, skills, and abilities. Resumes may be attached but will not be accepted in lieu of a complete, detailed application or in lieu of detailed responses to the supplemental questions. This is a continuous recruitment. Additional details regarding the recruitment process will be sent via email to qualified applicants as applications are received and screened. TYPING CERTIFICATE: A minimum typing speed of 35 words per minute is required. Applicants are required to attach a typing certificate to their application (issued within the past six months). Applications submitted without the required typing certificate attached, will be disqualified. Most adult schools, community colleges, and staffing agencies administer typing tests. We also accept typing certificates obtained online from: https://www.ratatype.com RECRUITMENT PROCESS: Applicants that meet the minimum requirements for the position will be required to take part in the following steps of the recruitment process: 1. Online Skills Assessment : Public Safety Dispatcher applicants will be assessed for verbal, reasoning, memory, and perceptual abilities to assure the presence of ability levels commensurate with the performance of dispatcher duties. Experienced Dispatcher applicants that possess a Public Safety Dispatcher Certificate issued by POST, are not required to take the online assessment. 2. Preliminary Background Review: Applicants that pass the online skills assessment will be invited to complete a POST Personal History Statement - Public Safety Dispatcher Form 2-255. A preliminary review of the Personal History Statement (PHS) will be conducted to determine suitability for the position in accordance with Peace Officer Standards and Training (POST). Candidates deemed suitable for the position based upon the preliminary review of their PHS will be eligible to advance to the interview phase. Applicants may review the contents of the PHS and begin completing it, by clicking on the following link: https://post.ca.gov/portals/0/post_docs/publications/2-255-phsDispatchers.doc 3. Panel Interview: Applicants that pass the online skills assessment and the preliminary review of their PHS will be eligible to participate in the interview phase. 4. Chiefs' Interview: The top candidates ranked in order of their interview score, will be invited to interview with the Police Chief and members of his command staff. 5. Comprehensive Background Investigation: A thorough background investigation is required of public safety dispatcher applicants before being hired to verify that they do not have past behaviors indicative of unsuitability to perform public safety dispatching duties. The candidate(s) recommended for hire will undergo a thorough background investigation. The background investigation includes: a check of motor vehicle records, a search of local, state, and federal fingerprint files to determine any criminal record, contacts with references, as well as other areas of investigation. 6. Pre-Employment Physical: Public safety dispatcher applicants recommended for hire undergo a medical examination prior to hire. The goal of the medical examination is to determine whether the applicant has any medical condition which would preclude the safe and efficient performance of dispatcher duties. We look forward to the opportunity to consider you for a position with our department. POSITION DESCRIPTION: Under general supervision, receives 911 police and fire emergency calls, and dispatches police, fire, and medical personnel following prescribed procedures; monitors security alarm systems; performs a variety of non-sworn office duties in support of law enforcement activities; assists in the booking and custody of prisoners; and performs related work as required. This position works on a rotating twelve (12) hour shift consisting of: 6 a.m. - 6 p.m.; 6 p.m. - 6 a.m. Applicants must be available to work holidays, weekends, and off-hours shifts including, but not limited to, 12 hour shifts on a regular basis; and may be required to work extended shifts in relief or emergency situations. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from assigned supervisory or management personnel. May exercise technical and functional direction over lower level staff and train less experienced staff as assigned. CLASS CHARACTERISTICS Public Safety Dispatcher I: This is the entry-level in the dispatcher series that performs dispatch, law enforcement and police support duties that do not require performance by a sworn police officer. Responsibilities are centered on extensive contact with the public over the telephone, in both emergency and non-emergency situations to receive, transmit, and provide factual information, forms, and reports. All activities must be performed within specified legal guidelines. This class is distinguished from other technical office support classes in that the work requires knowledge of codes, law enforcement, and dispatching policies and procedures in addition to standard office support skills. This class is further distinguished from the Public Safety Dispatcher II in that the latter is responsible for technical and functional direction over lower-level staff and is capable of performing the full range of duties assigned to the division. Public Safety Dispatcher II: This is the journey-level in the communications dispatch series that performs the full range of dispatch, law enforcement, and police support duties that do not require performance by a sworn police officer. Responsibilities are centered on extensive contact with the public, in person and over the telephone, in both emergency and non-emergency situations to receive, transmit, and provide factual information, forms, and reports. All activities must be performed within specified legal guidelines. This class is distinguished from other technical office support classes in that the work requires knowledge of codes, law enforcement, and dispatching policies and procedures in addition to standard office support skills. This class is further distinguished from the Senior Public Safety Dispatcher in that the latter is the lead-level class in the series responsible for organizing, assigning, supervising, and reviewing the work of assigned staff involved in communications dispatch operations. Public Safety Dispatcher I: $ 3,889.80 - $ 4,728.04 Public Safety Dispatcher II: $ 4,276.44 - $ 5,198.03 Examples of Essential Functions (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Receives and evaluates 911 police, fire and medical emergency calls, and related business calls for the City during an assigned portion of the 24-hours-per-day/7-days-per-week Police Department operations; provides information and/or transfers calls to the appropriate department, agency or response organization; takes messages for Police Department personnel. Dispatches public safety emergency units in accordance with established procedures and policies using a computerized dispatch system, including determining priority of emergency and sending appropriate response unit, including police, fire, emergency medical personnel, towing services, utilities. Maintains contact with all field units, including accounting for location and status of all units and maintaining records of all field calls. Operates a computer, telephone, and radio console and telecommunication equipment simultaneously while performing dispatching activities. Enters into, updates, and retrieves a variety of records from CLETS database, including stolen vehicles and other property, vehicle registration information, guns and property, and warranted or missing persons. Runs warrant checks on subjects, registration, checks on vehicles and property, and relays information and instructions to personnel in the field. Contacts public and private agencies and requests mutual assistance, including other law enforcement agencies, area fire departments, hospitals, towing services, and utilities. Logs call data in a written or automated format; monitors calls after initial dispatch to provide additional coordination, support or information. Accesses Federal, State, and local law enforcement information databases to obtain information regarding outstanding warrants, criminal history, records information, and vehicle data, relays such information to sworn staff. Acts as a liaison with the public and representatives of other agencies for the department; provides initial non-emergency contact with the public and representatives of other agencies for the requesting of police records or for fire or related services; determines the nature of the contact; provides factual information regarding services, policies and procedures, which requires a knowledge of legal guidelines, departmental policies and procedures and the use of tact and discretion, or directs the caller to the proper individual or agency. Monitor alarms and security systems; notify appropriate, responsible parties when alarms are activated. Assist in booking and placing prisoners in custody by preparing records, searching arrestees, and seeing to the physical well-being of arrestees; assist in taking urine samples; accompany officers in the transport of female prisoners. Maintains accurate departmental and law enforcement records and files; researches and compiles information from such files. Stays abreast of changes in policies, procedures, and codes. Monitors juveniles and prisoners confined within the City jail. May train new employees in work methods, use of tools and equipment, and relevant safety precautions. Attends necessary fire and police training, shift briefing sessions, participates in drills and test scenarios to prepare for unexpected emergencies. Performs other duties as assigned. Qualifications / Requirements KNOWLEDGE OF: Basic functions, principles, and practices of law enforcement agencies. Terminology and procedures used in public safety dispatching. Operation of computer-aided communications equipment, including multiple telephone lines and radio systems. Applicable codes, regulations, policies, technical processes and procedures, including penal, vehicle, and health and safety codes and regulations. City and County geography, maps, streets, landmarks, and driving directions. Principles and practices of data collection and report preparation. Business arithmetic and basic statistical techniques. Basic principles of record keeping. Modern office practices, methods and computer equipment. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for dealing with and solving the problems presented by a variety of individuals from various socio-economic, cultural, and ethnic backgrounds, in person and over the telephone. Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone. ABILITY TO: Assess and prioritize emergency situations while remaining calm and using sound, independent judgment. Memorize codes, names, street locations, and other information. Read and interpret maps and other pertinent documentation. Interpret, apply, and explain policies, procedures, and regulations. Attend to multiple activities simultaneously. Obtain necessary information from individuals in stressful or emergency situations. Compile and summarize information to prepare accurate, clear, and concise reports. Perform technical, detailed and responsible office support work. Compose correspondence independently or from brief instructions. Maintain accurate records and files. Organize, maintain, and update office database and records systems. Make accurate arithmetic and statistical computations. Enter and retrieve data from a computer with sufficient speed and accuracy. Organize own work, set priorities, and meet critical deadlines. Operate modern office equipment including computer equipment and software programs. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations. Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION & EXPERIENCE: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Public Safety Dispatcher I: Equivalent to the completion of the twelfth (12th) grade and one (1) year responsible clerical work involving heavy public contact. Public Safety Dispatcher II: Equivalent to the completion of the twelfth (12th) grade and two (2) years of experience as a Public Safety Dispatcher I . LICENSE: Possession of, or ability to obtain, a valid Class C California Driver's License by time of appointment. Must pass a detailed background investigation. Public Safety Dispatcher II: POST Public Safety Dispatcher Certification required. Additional Information PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office and law enforcement equipment, including a computer; stamina to maintain attention to detail and work on a computer for an extended period of time; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification that requires extended periods of time of sitting; standing in work areas and walking between work areas may also be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift up to 20 pounds, carry, push, and pull materials and objects necessary to perform job functions. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Must be available to work holidays, weekends, and off-hours shifts including, but not limited to, 12 hour shifts on a regular basis; may be required to work extended shifts in relief or emergency situations. Members of the California Public Employees' Retirement System (PERS). In accordance with the California Public Employees Pension Reform Act of 2013 (PEPRA), the City of Tulare will offer the following retirement benefit (2.0% at 62)to new PERSmembers beginning January 1, 2013 with three (3) years final compensation. Existing PERSmembers with no break in service will receive the 2.5% at 55formula with single highest year. City pays a portion of the employee and dependent coverage costs of group medical, dental and vision insurance. An opt-out plan is also available. Life insurance -$20,000 coverage. 10 working days vacation per year. Additional days based on years of service. 12 days sick leave per year. 15 holidays annually: 12 city observed holidays, plus birthday credit and 2 in-lieu holidays. Flexible benefit program - IRSSection 125 Plan. Deferred compensation plan - 457 Plans available. Closing Date/Time: Continuous
TEXAS PARKS AND WILDLIFE
Austin, Texas, United States
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Purchaser I-VII Army 36B, 51C, 89A, 92A, 92Y, 92Z, 36A, 51C, 51Z, 92A, 920A, 920B Purchaser I-VII Navy LS, LSS, 310X, 651X, 751X Purchaser I-VII Coast Guard SK, F&S, FIN10, SEI16 Purchaser I-VII Marine Corps 3043, 3044, 4100, 4133, 6672, 8060, 8640, 0402, 3002, 3006, 3010, 4130, 6602, 6604, 8057, 8058, 8059, 8060, 8061, 8640 Purchaser I-VII Air Force 2G0X1, 2S0X1, 4A1X1, 6C0X1, 20C0, 21RX, 60C0, 62S0, 63AX, 63G0, 63S0 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Debra Rosas, (512) 389-4538 PHYSICAL WORK ADDRESS: TPWD Headquarters, 4200 Smith School Road, Austin, TX 78744 GENERAL DESCRIPTION: Performs highly complex (senior-level) - advanced (senior-level) purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and monitoring the maintenance of detailed records of items purchased, received, prepared, and issued. The Purchaser IV may serve as a lead worker providing direction to others, while working under limited supervision, with considerable latitude for the use of initiative and independent judgement. The Purchaser V may assign, and/or supervise the work of others while working under minimal supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations, and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Purchaser IV: Three years' experience in purchasing and the procurement of goods and services. Purchaser V: Four years' experience in purchasing and the procurement of goods and services. NOTE: Experience may have occurred concurrently. Licensure: Purchaser IV and Purchaser V: If driving is required, applicant must possess a valid class "C" Texas driver's license. May possess one of the following: Certified Texas Procurement Manager (CTPM); or Certified Texas Contract Developer (CTCD); or Certified Public Purchasing Officer (CPPO); or Certified Professional Public Buyer (CPPB); or Certified Purchasing Manager (CPM). NOTE: If not currently certified as a CTCD or CTPM must be able to obtain, within one year of employment. NOTE: Retention of position contingent upon obtaining and maintaining required certifications. PREFERRED QUALIFICATIONS: Education: Graduation from an accredited college or university with major coursework in Business Administration, Public Administration, or a related field. Experience: Purchaser IV: Experience in using statewide Term Contracts, TXMAS contracts, Open Market processes, Centralized Master Bidders List and familiarity with the Texas statewide purchasing system (Texas Smart Buy); Experience in public sector procurement or contracting policies and procedures; Experience in purchasing and/or contracting goods and services at a Texas state agency, college or university, or local government; Experience with a financial software application e.g., Centralized Accounting Payroll/Personnel System (CAPPS). Purchaser V: Experience as part of a purchasing and contracting team at a Texas state agency or Texas institution of higher education; Experience in public sector procurement or contracting policies and procedures; Experience in developing complex solicitations, including but not limited to RFP, RFO, Request for Information (RFI), or Request for Qualifications (RFQ) solicitations; Experience in providing advice and council to non-purchasing and contracting staff for competitive solicitations; Experience in providing advice and council to junior and mid-level purchasing and contracting staff; Experience with a financial software application e.g., Centralized Accounting Payroll/Personnel System (CAPPS); Experience in using statewide Term Contracts, TXMAS contracts, Open Market processes, and familiarity with the Texas statewide purchasing system; Experience in public speaking to include training presentations and Pre-Bid Conferences. Licensure: Current certification as a Certified Texas Contract Manager (CTCM); Current certification as a Certified Texas Purchasing Manager (CTPM) or Certified Texas Contract Developer (CTCD). KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of purchasing and procurement methods and procedures, of state procurement principles and practices, assigned commodities and products on the open market, and supply sources; Knowledge of State contracting, purchasing and procurement policies and procedures as published in the Texas Procurement and Contract Management Guide; Knowledge of State of Texas Historically Underutilized Business (HUB) Program rules and regulations; Knowledge of record keeping, record management, and principles of business administration and accounting; Skill in problem solving and in the use of a computer and applicable software; Skill in effective verbal and written communication; Skill in effectively managing daily workload responsibilities to timely meet End-users and agency goals; Ability to use an automated financial system to process Purchase Orders/Contracts; Ability to evaluate bids; Ability to maintain a system of record keeping; Ability to work as a member of a team; Ability to work under stressful conditions; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to plan, organize, and prioritize multiple assignments to effectively manage a fast paced and changing work environment without compromising accuracy; Ability to consistently meet internal and external customer needs and expectations in a professional manner; Ability to use sound judgment in dealing with confidential matters of significant consequences; Ability to gather, assemble, correlate, and analyze facts and information; Ability to demonstrate a high level of flexibility, integrity, strong work ethic, and commitment to meet deadlines; Ability to follow written and verbal directives and instructions and asks for clarification when uncertain; Ability to follow and comply with new rules, policies and/or procedures; Ability to conduct work activities in accordance with TPWD safety program; WORKING CONDITIONS: Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday; Potential hybrid schedule to include telework option; Required to adjust to changing schedules, based on business needs; Required to work overtime as necessary; May be required to operate a state vehicle; Required to travel 5%; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: May 22, 2024, 11:59:00 PM
Mar 08, 2024
Full Time
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Purchaser I-VII Army 36B, 51C, 89A, 92A, 92Y, 92Z, 36A, 51C, 51Z, 92A, 920A, 920B Purchaser I-VII Navy LS, LSS, 310X, 651X, 751X Purchaser I-VII Coast Guard SK, F&S, FIN10, SEI16 Purchaser I-VII Marine Corps 3043, 3044, 4100, 4133, 6672, 8060, 8640, 0402, 3002, 3006, 3010, 4130, 6602, 6604, 8057, 8058, 8059, 8060, 8061, 8640 Purchaser I-VII Air Force 2G0X1, 2S0X1, 4A1X1, 6C0X1, 20C0, 21RX, 60C0, 62S0, 63AX, 63G0, 63S0 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Debra Rosas, (512) 389-4538 PHYSICAL WORK ADDRESS: TPWD Headquarters, 4200 Smith School Road, Austin, TX 78744 GENERAL DESCRIPTION: Performs highly complex (senior-level) - advanced (senior-level) purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and monitoring the maintenance of detailed records of items purchased, received, prepared, and issued. The Purchaser IV may serve as a lead worker providing direction to others, while working under limited supervision, with considerable latitude for the use of initiative and independent judgement. The Purchaser V may assign, and/or supervise the work of others while working under minimal supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations, and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Purchaser IV: Three years' experience in purchasing and the procurement of goods and services. Purchaser V: Four years' experience in purchasing and the procurement of goods and services. NOTE: Experience may have occurred concurrently. Licensure: Purchaser IV and Purchaser V: If driving is required, applicant must possess a valid class "C" Texas driver's license. May possess one of the following: Certified Texas Procurement Manager (CTPM); or Certified Texas Contract Developer (CTCD); or Certified Public Purchasing Officer (CPPO); or Certified Professional Public Buyer (CPPB); or Certified Purchasing Manager (CPM). NOTE: If not currently certified as a CTCD or CTPM must be able to obtain, within one year of employment. NOTE: Retention of position contingent upon obtaining and maintaining required certifications. PREFERRED QUALIFICATIONS: Education: Graduation from an accredited college or university with major coursework in Business Administration, Public Administration, or a related field. Experience: Purchaser IV: Experience in using statewide Term Contracts, TXMAS contracts, Open Market processes, Centralized Master Bidders List and familiarity with the Texas statewide purchasing system (Texas Smart Buy); Experience in public sector procurement or contracting policies and procedures; Experience in purchasing and/or contracting goods and services at a Texas state agency, college or university, or local government; Experience with a financial software application e.g., Centralized Accounting Payroll/Personnel System (CAPPS). Purchaser V: Experience as part of a purchasing and contracting team at a Texas state agency or Texas institution of higher education; Experience in public sector procurement or contracting policies and procedures; Experience in developing complex solicitations, including but not limited to RFP, RFO, Request for Information (RFI), or Request for Qualifications (RFQ) solicitations; Experience in providing advice and council to non-purchasing and contracting staff for competitive solicitations; Experience in providing advice and council to junior and mid-level purchasing and contracting staff; Experience with a financial software application e.g., Centralized Accounting Payroll/Personnel System (CAPPS); Experience in using statewide Term Contracts, TXMAS contracts, Open Market processes, and familiarity with the Texas statewide purchasing system; Experience in public speaking to include training presentations and Pre-Bid Conferences. Licensure: Current certification as a Certified Texas Contract Manager (CTCM); Current certification as a Certified Texas Purchasing Manager (CTPM) or Certified Texas Contract Developer (CTCD). KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of purchasing and procurement methods and procedures, of state procurement principles and practices, assigned commodities and products on the open market, and supply sources; Knowledge of State contracting, purchasing and procurement policies and procedures as published in the Texas Procurement and Contract Management Guide; Knowledge of State of Texas Historically Underutilized Business (HUB) Program rules and regulations; Knowledge of record keeping, record management, and principles of business administration and accounting; Skill in problem solving and in the use of a computer and applicable software; Skill in effective verbal and written communication; Skill in effectively managing daily workload responsibilities to timely meet End-users and agency goals; Ability to use an automated financial system to process Purchase Orders/Contracts; Ability to evaluate bids; Ability to maintain a system of record keeping; Ability to work as a member of a team; Ability to work under stressful conditions; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to plan, organize, and prioritize multiple assignments to effectively manage a fast paced and changing work environment without compromising accuracy; Ability to consistently meet internal and external customer needs and expectations in a professional manner; Ability to use sound judgment in dealing with confidential matters of significant consequences; Ability to gather, assemble, correlate, and analyze facts and information; Ability to demonstrate a high level of flexibility, integrity, strong work ethic, and commitment to meet deadlines; Ability to follow written and verbal directives and instructions and asks for clarification when uncertain; Ability to follow and comply with new rules, policies and/or procedures; Ability to conduct work activities in accordance with TPWD safety program; WORKING CONDITIONS: Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday; Potential hybrid schedule to include telework option; Required to adjust to changing schedules, based on business needs; Required to work overtime as necessary; May be required to operate a state vehicle; Required to travel 5%; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: May 22, 2024, 11:59:00 PM
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION EXTENDED UNTIL 5/12/2024 The Long Beach Utilities Department is seeking applicants for Manager of Water Treatment , which is an at-will, division-level management position. THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to www.longbeach.gov . THE DEPARTMENT Long Beach Utilities serves nearly 500,000 people in 50 square miles, providing high quality, safe and delicious drinking water and wastewater management for Long Beach, as well as natural gas services for Long Beach and Signal Hill. With the foundation of roughly 500 dedicated employees, the department maintains 1,600 miles of water and sewer mains, 1,900 miles of gas pipeline and a dedicated groundwater treatment plant, and also provides 24/7 emergency response. To learn more visit LBUtilities.org . EXAMPLES OF DUTIES Under the direction of the Senior Director of Water Quality & Process, organizes and directs the activities and staff of the 62.5 Million Gallons per Day (MGD) central groundwater treatment plant (GWTP) and multiple remote facilities for drinking water system, reclaimed water system, and sewer collection system; serves as the Chief Operator for GWTP; ensures effective and efficient high-quality work in the managed programs to ensure the efficient operation and maintenance; directs the monitoring and operation of the drinking water, reclaimed, and sewer Pump Stations to ensure compliance with water quality regulations and other safety and environmental requirements; trains, supervises, and evaluates the performance of assigned personnel. EXAMPLES OF DUTIES : Plans, organizes, and directs water treatment operations related, including drinking water treatment and distribution, reclaimed water distribution, and sewer collection system facilities. Assesses treatment processes and distribution operations, inspects facilities for proper operation and upkeep; evaluates operation efficiencies and develops new techniques, policies, and procedures to improve efficiency and effectiveness and to achieve Department goals and objectives. Trains, supervises, and evaluates the performance of assigned staff; interviews and selects employees and recommends and implements personnel actions including hiring, cross-training, promotions, transfers, reassignments, and disciplinary actions. Oversees regulatory compliance for assigned programs; develops, implements, interprets, and ensures compliance with complex rules and regulations, policies, and permits such as drinking water and air quality regulations, storm water discharge, industrial waste permits, hazardous material storage and disposal, safety and other regulations. Ensures compliance with all applicable safety programs to protect employees, the public, and the environment from exposure to acutely hazardous chemicals and other unsafe conditions; maintains an awareness of emergency response policies and procedures; responds to any and all safety concerns; corresponds and interacts with regulatory agencies. Provides technical expertise, information, and assistance to the Senior Director of Water Quality & Process regarding assigned functions; assists in the formulation and development of policies, procedures, and programs. Coordinates division activities involving external agencies, private contractors, and other City Departments to facilitate projects and tasks. Directs, prepares, and maintains a variety of narrative and statistical reports, records and files related to personnel and assigned activities; prepares written correspondence. Assists in the development and preparation of the annual preliminary budget for treatment plant operations which includes personnel, operation and maintenance (O&M) expenses, and capital outlay; analyzes and reviews budgetary and financial data; controls and authorizes expenditures in accordance with established limitations. Participates in the forecast of funds needed for water sales and long-term capital improvement goals; ensures the proper inventory and accounting techniques of all materials, chemicals, and equipment. Maintains after-hours emergency response and management availability status for water system emergency contact purposes; serves as designated on call T5 chief operator responding to water supply and water quality emergencies. Oversees contract management, including the development of specifications, proposals, and purchase orders. Monitors field activities routinely to ensure compliance with safety requirements and operational efficiencies. Coordinates with other divisions and bureaus in planning, prioritizing, and scheduling of long-term capital improvement projects (CIP); collaborates with engineering bureau in implementing CIP by participating in the design, engineering, construction, and field inspection activities. Communicates with other personnel, vendors, contractors, other City Departments and outside organizations to coordinate activities, facilitate projects and tasks, resolve issues, and conflicts and exchange information. Operates a computer and assigned software; drives a vehicle to conduct work as assigned. Attends and conducts a variety of meetings as assigned; identifies employee development and training requirements and develops training programs. Performs other duties as required, related to the primary job duties of the assigned position. REQUIREMENTS TO FILE MINIMUM QUALIFICATIONS: Edu cation and Experience: Graduation from high school supplemented by college level course work or specialized training in a related field and five years of water treatment and distribution system related experience. Six years of supervisory experience is required and can be achieved through direct supervision experience or demonstration of leadership through a combination of work experience and education. Required licenses and/or certifications: Possession of a valid California Class C driver license. Possession of California’s State Water Resource Control Board (SWRCB) Treatment T5 Operator Certificate. Registration as a Professional Engineer in California or possession of equivalent Treatment T5 Operator Certificate from an out-of-state’s primacy agency may be substituted for the California SWRCB Treatment Grade 5 Certificate. Possession of Grade D3 Water Distribution Operator Certification. IDEAL CANDIDATE: The ideal candidate will demonstrate the following: Knowledge of: Principles, practices, materials, equipment and techniques involved in the maintenance and operation of water treatment plant and distribution system, reclaim distribution system, sewer lift stations. Trends and emerging technologies in drinking, reclaimed, and wastewater field. Principles and practices of administration, supervision, and training. Principles and practices of leadership, motivation, team building and conflict resolution. Principles and processes of water plant, water distribution, and water systems. Operation and maintenance principles of pumps, motors, values, and other mechanical equipment related to water treatment. Applicable state and federal laws, standards and requirements related to water treatment plant operation and maintenance. Project management techniques Emergency preparedness programs. Budget preparation and control. Health and safety regulations and procedures. Interpersonal skills using tact, patience, and courtesy. Business letter writing and report preparation. Implementation of preventative maintenance programs. Operation of a computer and assigned software. Principles and practices of effective customer service. Oral and written communication skills. Ability to: Plan, organize, and direct an effective water treatment program. Assess water treatment and distribution system and sewer lift station emergency situations and ensure resources and equipment are available to meet potential emergencies. Train, supervise, and evaluate the performance of assigned staff. Develop and administer Department goals, objectives, and procedures. Identify and respond to sensitive community and organizational issues, concerns, and needs. Prepare and administer budgets. Analyze situations accurately and adopt an effective course of action. Assesses the reliability of the treatment and distribution system including treatment plant and process. Represent Long Beach Utilities Department to public agencies, regulatory bodies, special interest groups, other external organizations and members of the public. Meet schedules and timelines. Work independently with little direction. Plan, prioritize, and organize work. Prepare comprehensive narrative and statistical reports. Prepare and maintain a variety of records and files related to assigned activities. Communicate clearly and concisely, both orally and in writing. Read and understand standard drawings, blueprints, and maps. Establish and maintain cooperative and effective working relationships with others. Operate a computer and assigned software. SELECTION PROCEDURE The bulletin will close at the date and time listed above. To be considered for the position, applicants must click the Apply link and submit an online application in addition to completing the online supplemental questionnaire. Applicants must also attach a cover letter and detailed resume in pdf format. Applicants who do not meet the minimum requirements, including submission of all required attachments in the correct format, will not be considered. For questions related to this recruitment, please contact Jessica Stoudenmire at Jessica.Stoudenmire@lbwater.org . The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact Jessica Stoudenmire at Jessica.Stoudenmire@lbwater.org . For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/12/2024 11:59 PM Pacific
Mar 29, 2024
Full Time
DESCRIPTION EXTENDED UNTIL 5/12/2024 The Long Beach Utilities Department is seeking applicants for Manager of Water Treatment , which is an at-will, division-level management position. THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to www.longbeach.gov . THE DEPARTMENT Long Beach Utilities serves nearly 500,000 people in 50 square miles, providing high quality, safe and delicious drinking water and wastewater management for Long Beach, as well as natural gas services for Long Beach and Signal Hill. With the foundation of roughly 500 dedicated employees, the department maintains 1,600 miles of water and sewer mains, 1,900 miles of gas pipeline and a dedicated groundwater treatment plant, and also provides 24/7 emergency response. To learn more visit LBUtilities.org . EXAMPLES OF DUTIES Under the direction of the Senior Director of Water Quality & Process, organizes and directs the activities and staff of the 62.5 Million Gallons per Day (MGD) central groundwater treatment plant (GWTP) and multiple remote facilities for drinking water system, reclaimed water system, and sewer collection system; serves as the Chief Operator for GWTP; ensures effective and efficient high-quality work in the managed programs to ensure the efficient operation and maintenance; directs the monitoring and operation of the drinking water, reclaimed, and sewer Pump Stations to ensure compliance with water quality regulations and other safety and environmental requirements; trains, supervises, and evaluates the performance of assigned personnel. EXAMPLES OF DUTIES : Plans, organizes, and directs water treatment operations related, including drinking water treatment and distribution, reclaimed water distribution, and sewer collection system facilities. Assesses treatment processes and distribution operations, inspects facilities for proper operation and upkeep; evaluates operation efficiencies and develops new techniques, policies, and procedures to improve efficiency and effectiveness and to achieve Department goals and objectives. Trains, supervises, and evaluates the performance of assigned staff; interviews and selects employees and recommends and implements personnel actions including hiring, cross-training, promotions, transfers, reassignments, and disciplinary actions. Oversees regulatory compliance for assigned programs; develops, implements, interprets, and ensures compliance with complex rules and regulations, policies, and permits such as drinking water and air quality regulations, storm water discharge, industrial waste permits, hazardous material storage and disposal, safety and other regulations. Ensures compliance with all applicable safety programs to protect employees, the public, and the environment from exposure to acutely hazardous chemicals and other unsafe conditions; maintains an awareness of emergency response policies and procedures; responds to any and all safety concerns; corresponds and interacts with regulatory agencies. Provides technical expertise, information, and assistance to the Senior Director of Water Quality & Process regarding assigned functions; assists in the formulation and development of policies, procedures, and programs. Coordinates division activities involving external agencies, private contractors, and other City Departments to facilitate projects and tasks. Directs, prepares, and maintains a variety of narrative and statistical reports, records and files related to personnel and assigned activities; prepares written correspondence. Assists in the development and preparation of the annual preliminary budget for treatment plant operations which includes personnel, operation and maintenance (O&M) expenses, and capital outlay; analyzes and reviews budgetary and financial data; controls and authorizes expenditures in accordance with established limitations. Participates in the forecast of funds needed for water sales and long-term capital improvement goals; ensures the proper inventory and accounting techniques of all materials, chemicals, and equipment. Maintains after-hours emergency response and management availability status for water system emergency contact purposes; serves as designated on call T5 chief operator responding to water supply and water quality emergencies. Oversees contract management, including the development of specifications, proposals, and purchase orders. Monitors field activities routinely to ensure compliance with safety requirements and operational efficiencies. Coordinates with other divisions and bureaus in planning, prioritizing, and scheduling of long-term capital improvement projects (CIP); collaborates with engineering bureau in implementing CIP by participating in the design, engineering, construction, and field inspection activities. Communicates with other personnel, vendors, contractors, other City Departments and outside organizations to coordinate activities, facilitate projects and tasks, resolve issues, and conflicts and exchange information. Operates a computer and assigned software; drives a vehicle to conduct work as assigned. Attends and conducts a variety of meetings as assigned; identifies employee development and training requirements and develops training programs. Performs other duties as required, related to the primary job duties of the assigned position. REQUIREMENTS TO FILE MINIMUM QUALIFICATIONS: Edu cation and Experience: Graduation from high school supplemented by college level course work or specialized training in a related field and five years of water treatment and distribution system related experience. Six years of supervisory experience is required and can be achieved through direct supervision experience or demonstration of leadership through a combination of work experience and education. Required licenses and/or certifications: Possession of a valid California Class C driver license. Possession of California’s State Water Resource Control Board (SWRCB) Treatment T5 Operator Certificate. Registration as a Professional Engineer in California or possession of equivalent Treatment T5 Operator Certificate from an out-of-state’s primacy agency may be substituted for the California SWRCB Treatment Grade 5 Certificate. Possession of Grade D3 Water Distribution Operator Certification. IDEAL CANDIDATE: The ideal candidate will demonstrate the following: Knowledge of: Principles, practices, materials, equipment and techniques involved in the maintenance and operation of water treatment plant and distribution system, reclaim distribution system, sewer lift stations. Trends and emerging technologies in drinking, reclaimed, and wastewater field. Principles and practices of administration, supervision, and training. Principles and practices of leadership, motivation, team building and conflict resolution. Principles and processes of water plant, water distribution, and water systems. Operation and maintenance principles of pumps, motors, values, and other mechanical equipment related to water treatment. Applicable state and federal laws, standards and requirements related to water treatment plant operation and maintenance. Project management techniques Emergency preparedness programs. Budget preparation and control. Health and safety regulations and procedures. Interpersonal skills using tact, patience, and courtesy. Business letter writing and report preparation. Implementation of preventative maintenance programs. Operation of a computer and assigned software. Principles and practices of effective customer service. Oral and written communication skills. Ability to: Plan, organize, and direct an effective water treatment program. Assess water treatment and distribution system and sewer lift station emergency situations and ensure resources and equipment are available to meet potential emergencies. Train, supervise, and evaluate the performance of assigned staff. Develop and administer Department goals, objectives, and procedures. Identify and respond to sensitive community and organizational issues, concerns, and needs. Prepare and administer budgets. Analyze situations accurately and adopt an effective course of action. Assesses the reliability of the treatment and distribution system including treatment plant and process. Represent Long Beach Utilities Department to public agencies, regulatory bodies, special interest groups, other external organizations and members of the public. Meet schedules and timelines. Work independently with little direction. Plan, prioritize, and organize work. Prepare comprehensive narrative and statistical reports. Prepare and maintain a variety of records and files related to assigned activities. Communicate clearly and concisely, both orally and in writing. Read and understand standard drawings, blueprints, and maps. Establish and maintain cooperative and effective working relationships with others. Operate a computer and assigned software. SELECTION PROCEDURE The bulletin will close at the date and time listed above. To be considered for the position, applicants must click the Apply link and submit an online application in addition to completing the online supplemental questionnaire. Applicants must also attach a cover letter and detailed resume in pdf format. Applicants who do not meet the minimum requirements, including submission of all required attachments in the correct format, will not be considered. For questions related to this recruitment, please contact Jessica Stoudenmire at Jessica.Stoudenmire@lbwater.org . The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact Jessica Stoudenmire at Jessica.Stoudenmire@lbwater.org . For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/12/2024 11:59 PM Pacific
City of Portland, Oregon
Portland, Oregon, United States
The Position J ob Appointment: Regular, full time. Work Schedule: Monday - Friday, 8am-5pm. Alternate schedule may be available. Work Location: Hybrid.In-person work to be conducted at The Portland Building, 1120 SW 5th Avenue, Portland, OR 97204. Remote work must be performed within Oregon or Washington. For more information, click here . Benefits: Please check our benefit tab for an overview of benefit for this position Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a cover letter and resume. Position Summary The Financial Analyst III is a new position within the Office of Management and Finance, funded with appropriations approved in the FY 2023-24 Fall BMP. This position is responsible for the budget development, monitoring, reporting and business service provision to Portland Solutions programs. The position will coordinate service provision with specialized staff for grant activity, procurement, and business services to consolidate the Portland Solutions organization as envisioned by the Charter Transition and elected leadership. This position will be familiar with development processes and practices, familiar with budget financial software, position control systems and software, general personnel processes and actions, as well as project and procurement systems and processes. Duties will vary from day to day, ranging from routine to difficult and creatively challenging. About the Bureau: The Office of Management and Finance is comprised of the bureaus of Human Resources, Revenue and Financial Services, Technology Services, and the Office of the Chief Administrative Officer. The Business Operations Division is the centralized provider of financial management, communications, and administrative/business services. Business Operations offers a diverse workplace that encourages collaboration, creativity and innovation in solving problems. Business Operations strives to foster a positive work environment in which employees can grow professionally and contribute to the success of the organization. Questions? Jaclyn Snyder, Senior Recruiter Bureau of Human Resources Jaclyn.Snyder@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Ability to lead the budget development, monitoring and reporting efforts for an organizational unit operating under Oregon’s Local Budget Law, Chapter 294. Experience conducting financial and organizational analysis to make informed and fully formed recommendations. Experience ensuring financial compliance with statues, rules, ordinances, audit schedules, contracts, memoranda of understanding, grant agreements, and other binding agreements. Experience providing procurement and accounting direction and support to program staff. Ability to establish and maintain effective working relationships with Bureau/Office management and staff, representatives of other public agencies, the public, and others encountered in the course of work. Applicants must also possess: Experience with program development, implementation or reorganization. Experience in budget, financial and personnel systems, such as SAP FILO/FM/HCM, BFM, and BFM PCF The Recruitment Process STEP 1: Apply online between April 22 , 2024 - May 6, 2024 Required Application Materials: Resume Cover Letter Answer three (3) Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: Your cover letter should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your cover letter. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach materials not requested. All completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of May 6, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%. Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of May 13, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): Late May Hiring bureau will review and select candidates to interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: June Step 6: Start Date: July A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/6/2024 11:59 PM Pacific
Apr 23, 2024
Full Time
The Position J ob Appointment: Regular, full time. Work Schedule: Monday - Friday, 8am-5pm. Alternate schedule may be available. Work Location: Hybrid.In-person work to be conducted at The Portland Building, 1120 SW 5th Avenue, Portland, OR 97204. Remote work must be performed within Oregon or Washington. For more information, click here . Benefits: Please check our benefit tab for an overview of benefit for this position Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a cover letter and resume. Position Summary The Financial Analyst III is a new position within the Office of Management and Finance, funded with appropriations approved in the FY 2023-24 Fall BMP. This position is responsible for the budget development, monitoring, reporting and business service provision to Portland Solutions programs. The position will coordinate service provision with specialized staff for grant activity, procurement, and business services to consolidate the Portland Solutions organization as envisioned by the Charter Transition and elected leadership. This position will be familiar with development processes and practices, familiar with budget financial software, position control systems and software, general personnel processes and actions, as well as project and procurement systems and processes. Duties will vary from day to day, ranging from routine to difficult and creatively challenging. About the Bureau: The Office of Management and Finance is comprised of the bureaus of Human Resources, Revenue and Financial Services, Technology Services, and the Office of the Chief Administrative Officer. The Business Operations Division is the centralized provider of financial management, communications, and administrative/business services. Business Operations offers a diverse workplace that encourages collaboration, creativity and innovation in solving problems. Business Operations strives to foster a positive work environment in which employees can grow professionally and contribute to the success of the organization. Questions? Jaclyn Snyder, Senior Recruiter Bureau of Human Resources Jaclyn.Snyder@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Ability to lead the budget development, monitoring and reporting efforts for an organizational unit operating under Oregon’s Local Budget Law, Chapter 294. Experience conducting financial and organizational analysis to make informed and fully formed recommendations. Experience ensuring financial compliance with statues, rules, ordinances, audit schedules, contracts, memoranda of understanding, grant agreements, and other binding agreements. Experience providing procurement and accounting direction and support to program staff. Ability to establish and maintain effective working relationships with Bureau/Office management and staff, representatives of other public agencies, the public, and others encountered in the course of work. Applicants must also possess: Experience with program development, implementation or reorganization. Experience in budget, financial and personnel systems, such as SAP FILO/FM/HCM, BFM, and BFM PCF The Recruitment Process STEP 1: Apply online between April 22 , 2024 - May 6, 2024 Required Application Materials: Resume Cover Letter Answer three (3) Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: Your cover letter should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your cover letter. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach materials not requested. All completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of May 6, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%. Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of May 13, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): Late May Hiring bureau will review and select candidates to interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: June Step 6: Start Date: July A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/6/2024 11:59 PM Pacific
THE CITY OF QUINCY
Incorporated in 1907, the City of Quincy operates under the Mayor/Council form of government with a current budget of $107 million and a staffing of 66. As a result of growth, the City has recently completed construction of a new city hall, police station, safety building, public works building, and library. The assessed value in Quincy is larger than any other city in Grant County.
THE FINANCE DIRECTOR
Under the general direction of the Mayor and the City Administrator, the Finance Director serves as the City Treasurer and supervises the municipal activities of accounting, procurement, utility billing, customer service, and regulatory compliance of financial controls. The Finance Director is an at-will position and is a senior advisor to the Mayor and City Council and evaluates, develops, and implements programs, policies, and procedures to improve the effectiveness and efficiency of the finance department. The Finance Director is responsible for a staff of four.
WHY APPLY
This is an exciting opportunity to shape the financial landscape of the City of Quincy and work in a collaborative environment with other department directors in administration, public safety, public works, and parks and recreation. This position will replace the outgoing Finance Officer (due to retirement), who is leaving Quincy in excellent financial and economic health after over 30 years of service with the City. The City retains its small-town culture with friendliness, warmth, and a low crime rate. Though a smaller city, their $107 million budget requires a high level of financial responsibility and complexity that vies with larger cities.
Apr 15, 2024
Full Time
THE CITY OF QUINCY
Incorporated in 1907, the City of Quincy operates under the Mayor/Council form of government with a current budget of $107 million and a staffing of 66. As a result of growth, the City has recently completed construction of a new city hall, police station, safety building, public works building, and library. The assessed value in Quincy is larger than any other city in Grant County.
THE FINANCE DIRECTOR
Under the general direction of the Mayor and the City Administrator, the Finance Director serves as the City Treasurer and supervises the municipal activities of accounting, procurement, utility billing, customer service, and regulatory compliance of financial controls. The Finance Director is an at-will position and is a senior advisor to the Mayor and City Council and evaluates, develops, and implements programs, policies, and procedures to improve the effectiveness and efficiency of the finance department. The Finance Director is responsible for a staff of four.
WHY APPLY
This is an exciting opportunity to shape the financial landscape of the City of Quincy and work in a collaborative environment with other department directors in administration, public safety, public works, and parks and recreation. This position will replace the outgoing Finance Officer (due to retirement), who is leaving Quincy in excellent financial and economic health after over 30 years of service with the City. The City retains its small-town culture with friendliness, warmth, and a low crime rate. Though a smaller city, their $107 million budget requires a high level of financial responsibility and complexity that vies with larger cities.
City of Murrieta, CA
Murrieta, California, United States
Description and Essential Functions Connected by Amazing Employees SALARY Public Safety Dispatcher I: $61,710 - $75,009/year Public Safety Dispatcher II: $67,882 - $82,511/year The City of Murrieta is accepting applications for the position of Public Safety Dispatcher I/II to create an eligibility list. The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year. THE POSITION The ideal candidates should be able to deal effectively with a diverse public in routine and emergency situations and demonstrate high communication skills. Prior experience as police, fire, or medical dispatcher is highly desirable. The City has implemented Emergency Medical Dispatching (EMD) for all communications personnel. DEFINITION Under immediate (Public Safety Dispatcher I) or general (Public Safety Dispatcher II) supervision, receives police and emergency calls and dispatches police and fire units following prescribed procedures; answers non-emergency calls for public safety and other City departments; performs a variety of general administrative support duties including record keeping, typing, and filing; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives immediate (Public Safety Dispatcher I) or general (Public Safety Dispatcher II) supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff. CLASS CHARACTERISTICS Public Safety Dispatcher I - This is the entry-level classification in the Public Safety Dispatcher series. Initially, under close supervision, incumbents learn and perform routine tasks in both emergency and non-emergency situations. As experience is gained, assignments become more varied, complex, and challenging; close supervision and frequent review of work lessen as an incumbent demonstrates the skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the Public Safety Dispatcher II level but are not expected to function at the same skill level and typically exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Public Safety Dispatcher II - This is the fully qualified journey-level classification in the Public Safety Dispatcher series. Positions at this level are distinguished from the Public Safety Dispatcher I by performing the full range of duties as assigned, working independently, and exercising judgment and initiative. All activities must be performed within specified legal guidelines. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Public Safety Dispatcher because the latter provides technical and functional direction to lower-level staff. Positions in the Public Safety Dispatcher series are flexibly staffed; positions at the Public Safety Dispatcher II level are typically filled by advancement from the Public Safety Dispatcher I level; progression to the Public Safety Dispatcher II level is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to the Public Safety Dispatcher II level. ESSENTIAL FUNCTIONS Management reserves the right to add, modify, change, or rescind the work assignments of different positions and make reasonable accommodations so that qualified employees can perform the job's essential functions. Positions at the Public Safety Dispatcher I level may perform some of these duties and responsibilities in a learning capacity. Receives police and emergency calls for service; assesses with the caller the nature of the call through a series of questions and formulates a call for service; determines the severity of the call; ascertains officer safety and public safety needs with the caller; takes action as prescribed through standard operating procedures and/or refers to supervisor or manager for direction Dispatches public safety emergency units in accordance with established procedures and policies using a computerized dispatch system, including determining the priority of emergency and contacting and sending appropriate response units Maintains contact with field units, including accounting for location and status of units and maintaining records of field calls; sends back-up units, as necessary, ensuring the safety of field units Dispatches and communicates with fire and rescue personnel on the radio, while taking numerous emergency and non-emergency calls during an emergency and high-priority events; relays information to appropriate dispatchers when additional resources are needed Provides general information to the public; refers callers to appropriate agencies; calms angered or distraught callers; maintains professionalism in radio transmissions during hectic, tense, and dangerous situations Operates multiple computers, telephone lines, and radio console and telecommunication equipment simultaneously while performing dispatching activities; tests and inspects equipment as assigned; may troubleshoot equipment issues as required Logs call data in a written or automated format; monitors calls after initial dispatch to provide additional coordination, support, or information Enters, updates, and retrieves a variety of records from teletype database, including stolen vehicles and property, vehicle registration information, guns and property, and warranted or missing persons, restraining orders, and all out-of-state information, including, but not limited to, driver's license, license plates, and criminal history Accesses federal, state, and local law enforcement information databases to obtain information regarding outstanding warrants, criminal history, records information, and vehicle data; relays such information to sworn staff Serves as a liaison to the public and representatives of other agencies for the department; provides initial non-emergency contact with the public and representatives of other agencies for the requesting of police records or related services; determines the nature of the contact; provides factual information regarding services, policies, and procedures, which requires a knowledge of legal guidelines, departmental policies and procedures, and the use of tact and discretion, or directs the caller to the proper individual or agency Maintains accurate departmental and law enforcement records and files; researches and compiles information from such files Attends necessary training, and shift briefing sessions, participates in drills and test scenarios to prepare for unexpected emergencies Observes and complies with all City and mandated safety rules, regulations, and protocols Performs other duties as assigned Minimum Qualifications EDUCATION AND EXPERIENCE Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Public Safety Dispatcher I/II - High School Diploma or equivalent (GED) Public Safety Dispatcher I - One (1) year of general clerical experience involving public contact Public Safety Dispatcher II - Two (2) years of experience performing public safety dispatch duties with possession of a POST Certificate or there (3) years of experience performing public safety dispatch duties with possession of an EMD Certificate Highly Desirable Experience as a police, fire, or medical dispatcher LICENSES AND CERTIFICATIONS Public Safety Dispatcher I Must obtain the P.O.S.T. Basic Dispatcher certificate within one year. Must obtain CPR Certification within one year Must obtain EMD Certification within one year Possession of a valid CA Class C driver's license or other means that would allow for the ability to commute to meetings or trainings Public Safety Dispatcher II Possession of P.O.S.T. Basic Dispatcher certificate. If hired at level II with only the EMD certificate, the employee is required to possess the POST certificate within one year Must obtain CPR Certification within six (6) months Must obtain EMD Certification within one year Possession of a valid CA Class C driver's license or other means that would allow for the ability to commute to meetings or trainings. Example combinations to meet qualifications for a Public Safety Dispatcher II With a POST BASIC Certificate High School Diploma or equivalent Possession of P.O.S.T. Basic Dispatcher certificate And two years of experience performing public Safety dispatch duties With an EMD Certificate High School Diploma or equivalent Possession of EMD Certification Must obtain the P.O.S.T. Basic Dispatcher certificate within one year And three years of experience performing public Safety dispatch duties NECESSARY SPECIAL REQUIREMENT A minimum typing ability of 40 words per minute Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Methods and techniques of eliciting critical information in emergency situations from callers who are under stressful conditions Methods and techniques of determining appropriate response to emergencies and dispatching needed resources Functions and operations provided by public safety organization Operational characteristics of computer-aided communications equipment, including multiple telephone lines and radio systems Terminology and procedures used in public safety dispatching, such as penal codes, vehicle codes and radio codes City and County geography, maps, streets, landmarks, and driving directions Policies with respect to confidentiality and the release of sensitive information Principles and practices of data collection and report preparation Methods and techniques of pinging cell phones through service providers to identify emergency locations Business arithmetic Applicable federal, state, and local laws, codes, and procedures relevant to assigned area of responsibility Record keeping principles and practices City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed ABILITY TO Assess and prioritize emergency situations while remaining calm and using sound, independent judgment Dispatch using appropriate grammar and police codes Memorize codes, names, street locations, and other information Read and interpret maps and other pertinent documentation Interpret, apply, and explain policies, procedures, and regulations Attend to multiple activities simultaneously Obtain vital information from individuals in stressful or emergency situations Compile and summarize information to prepare accurate, clear, and concise calls for service Perform technical, detailed, and responsible work within the Emergency Services Communications Center Compose correspondence independently or from brief instructions Organize, maintain, and update office database and records systems Make accurate arithmetic computations Organize own work, set priorities, and meet critical deadlines Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work PHYSICAL DEMANDS Must possess mobility to work in the Emergency Services Communications Center and use standard office and emergency services dispatch equipment, including multiple computers and a diverse range of communications devices; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, and over the telephone and radio. Performance of the work requires that positions frequently remain at a workstation for extended periods of time during their shift. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds. ENVIRONMENTAL CONDITIONS Employees work in an environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form and resume must be submitted online. Applicants can apply online at www.MurrietaCA.gov . SCHEDULE Must be available to work a varying schedule including weekends, weekdays, evenings, and holidays (hours and days are adjusted as needed by the Department). APPLICATION PROCEDURE A City application form, P.O.S.T. Basic Dispatcher certificate (if applying for Public Safety Dispatcher II), and typing certificate must be submitted online. Applicants can apply online at www.MurrietaCA.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances, which may include a physical, drug screen, and Live Scan background investigation. EQUAL EMPLOYMENT OPPORTUNITY The City of Murrieta is committed to providing equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, and promotions are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age (over 40), marital or veteran status, genetic information, gender identity, gender expression, medical condition, disability, or any other basis that is inconsistent with federal, state or local laws. THE COMMUNITY Located just north of San Diego County, the city of Murrieta is home to approximately 116,000 people. Central to all of Southern California, residents of Murrieta live in one of the safest cities in the U.S. With top-ranked schools, 52 parks, and 1,300 acres of trails, it is consistently ranked the top place to live in Southwest Riverside County. Murrieta has a dynamic business environment, an educated population, and a high median income. All of these attributes support the exceptional quality of life residents enjoy and the engaged and connected community that sets Murrieta apart from the rest. THE DEPARTMENT The Murrieta Police Department was formed in 1992 and has grown to 100 sworn officers and 55 professional support staff. The Department is proud of its partnership with the community to fight crime and enhance the quality of life for those who live, work and play in Murrieta. The Police Department has its own communications center that provides dispatching services for Murrieta Police and Fire Departments. In addition to patrol and general investigations, the Police Department has sworn assignments to include juvenile investigations and school resource officers; task force positions to include auto theft, real estate fraud, gangs, parole/probation compliance and computer forensics; and assignments in traffic and off-road enforcement, SWAT, and crisis/hostage negotiations. It is the Police Department's mission to provide the highest quality service to the community. The Police Department anticipates hiring approximately 20 officers over the next two years. The FBI has ranked the City of Murrieta as the third safest city to live in. With the support of Murrieta voters through the addition of a local sales tax (Measure T), the Police Department is investing in additional personnel, equipment and technology that will allow us to maintain, if not improve our standing. THE CITY OF MURRIETA ORGANIZATIONAL VALUES Integrity We are ethical, honest, and fair in all we do. Public Service We deliver responsive and caring service to our community, customers, colleagues, and region. Professionalism We exemplify professionalism through our knowledge, accountability, initiative, and dedication. Teamwork We thrive in a positive work environment noted for collaboration, support, diversity, and balance . Leadership We demonstrate leadership, guide stewardship of resources, and cultivate a vision for the future . MURRIETA GENERAL EMPLOYEES ASSOCIATION The following is a summary of the provided benefits to full-time employees in the represented unit. For further information, please refer to the unit's Salary Resolution or Memorandum of Understanding . RETIREMENT : The City participates inthe California Public Employees' Retirement System (CalPERS). Tier 1 (Classic Members hired prior to 12/30/2012) Final Compensation: Highest twelve (12) consecutive month period Member Contribution: 8.0% of compensation Formula: 2.7% at 55 Tier 2 (Classic Members hired on or after 12/30/2012) Formula: 2.0% at 60 Member Contribution: 7.0% of compensation Final Compensation: Highest thirty-six (36) consecutive month period Tier 3 (New Members) Formula: 2.0% at 62 Member Contribution: 50% of normal cost (currently 8.0% of compensation) Final Compensation: Highest thirty-six (36) consecutive month period MEDICAL INSURANCE : The City contributes up to $1,647.83 per month toward medical insurance for employees and their eligible dependents. RETIREE MEDICAL INSURANCE : Please refer to the unit's Memorandum of Understanding for details. DENTAL INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. VISION INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. LIFE INSURANCE : The City pays 100% of the premium for a $50,000 life insurance policy. Additional life insurance is available. SHORT-TERM DISABILITY INSURANCE: The City pays 100% of the premium for the employee. LONG-TERM DISABILITY INSURANCE : The City pays 100% of the premium for the employee. DEFERRED COMPENSATION : Employees are eligible to participate in a deferred compensation plan through Nationwide Retirement Solutions. The City shall contribute a matching amount not to exceed $1,600 per year. SPANISH LANGUAGE PAY : 2.5% of base pay for eligible members of the association who are fluent in Spanish. Eligibility is based on business necessity. Note: The provisions of this summary do not constitute an expressed or implied contract. Any provision contained in this summary may be modified or revoked without notice. The types and levels of employee benefits provided, including City contributions toward benefit costs, are subject to change as a result of periodic contract negotiations between the recognized employee association and the City of Murrieta. 01 The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. Responses such as, "see resume" or "see application" will result in rejection of your application. Proof of education is required. Yes, I understand and agree No, I do not agree 02 Do you possess a high school diploma or GED? Yes No 03 Please select your typing speed. Less than 40 WPM 40 - 50 WPM More than 50 WPM 04 Please indicate the years of experience you possess performing public safety dispatch duties. None Less than 1 years 1 years but less than 2 years 2 years but less than 3 years 3 years but less than 5 years 5 years but less than 10 years 10 years or more 05 The Dispatcher II position requires successful completion of the P.O.S.T. Public Safety Dispatchers' Basic Course and two (2) years experience in dispatch or a EMD Certificate and three (3) years of dispatch experience. A copy of your certificate or proof of successful completion must be attached to your application to be considered for the position. I have one of the certificates stated above and have attached a copy of my certificate or proof of successful completion I do not have either certificates stated above 06 How many years of full-time experience do you have operating a public safety Computer Aided Dispatch (CAD) system? I do not have this experience Less than one year More than one, but less than two years More than two years 07 In reference to the previous question, please describe your experience. Include the name of the employer and the dates of employment. If you selected "No experience" in the previous question, please indicate N/A. 08 Do you have experience operating an Emergency Medical Dispatch (EMD) system? Yes No 09 Are you available to work different shifts including nights, holidays, and weekends? Yes No Required Question Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Description and Essential Functions Connected by Amazing Employees SALARY Public Safety Dispatcher I: $61,710 - $75,009/year Public Safety Dispatcher II: $67,882 - $82,511/year The City of Murrieta is accepting applications for the position of Public Safety Dispatcher I/II to create an eligibility list. The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year. THE POSITION The ideal candidates should be able to deal effectively with a diverse public in routine and emergency situations and demonstrate high communication skills. Prior experience as police, fire, or medical dispatcher is highly desirable. The City has implemented Emergency Medical Dispatching (EMD) for all communications personnel. DEFINITION Under immediate (Public Safety Dispatcher I) or general (Public Safety Dispatcher II) supervision, receives police and emergency calls and dispatches police and fire units following prescribed procedures; answers non-emergency calls for public safety and other City departments; performs a variety of general administrative support duties including record keeping, typing, and filing; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives immediate (Public Safety Dispatcher I) or general (Public Safety Dispatcher II) supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff. CLASS CHARACTERISTICS Public Safety Dispatcher I - This is the entry-level classification in the Public Safety Dispatcher series. Initially, under close supervision, incumbents learn and perform routine tasks in both emergency and non-emergency situations. As experience is gained, assignments become more varied, complex, and challenging; close supervision and frequent review of work lessen as an incumbent demonstrates the skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the Public Safety Dispatcher II level but are not expected to function at the same skill level and typically exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Public Safety Dispatcher II - This is the fully qualified journey-level classification in the Public Safety Dispatcher series. Positions at this level are distinguished from the Public Safety Dispatcher I by performing the full range of duties as assigned, working independently, and exercising judgment and initiative. All activities must be performed within specified legal guidelines. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Public Safety Dispatcher because the latter provides technical and functional direction to lower-level staff. Positions in the Public Safety Dispatcher series are flexibly staffed; positions at the Public Safety Dispatcher II level are typically filled by advancement from the Public Safety Dispatcher I level; progression to the Public Safety Dispatcher II level is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to the Public Safety Dispatcher II level. ESSENTIAL FUNCTIONS Management reserves the right to add, modify, change, or rescind the work assignments of different positions and make reasonable accommodations so that qualified employees can perform the job's essential functions. Positions at the Public Safety Dispatcher I level may perform some of these duties and responsibilities in a learning capacity. Receives police and emergency calls for service; assesses with the caller the nature of the call through a series of questions and formulates a call for service; determines the severity of the call; ascertains officer safety and public safety needs with the caller; takes action as prescribed through standard operating procedures and/or refers to supervisor or manager for direction Dispatches public safety emergency units in accordance with established procedures and policies using a computerized dispatch system, including determining the priority of emergency and contacting and sending appropriate response units Maintains contact with field units, including accounting for location and status of units and maintaining records of field calls; sends back-up units, as necessary, ensuring the safety of field units Dispatches and communicates with fire and rescue personnel on the radio, while taking numerous emergency and non-emergency calls during an emergency and high-priority events; relays information to appropriate dispatchers when additional resources are needed Provides general information to the public; refers callers to appropriate agencies; calms angered or distraught callers; maintains professionalism in radio transmissions during hectic, tense, and dangerous situations Operates multiple computers, telephone lines, and radio console and telecommunication equipment simultaneously while performing dispatching activities; tests and inspects equipment as assigned; may troubleshoot equipment issues as required Logs call data in a written or automated format; monitors calls after initial dispatch to provide additional coordination, support, or information Enters, updates, and retrieves a variety of records from teletype database, including stolen vehicles and property, vehicle registration information, guns and property, and warranted or missing persons, restraining orders, and all out-of-state information, including, but not limited to, driver's license, license plates, and criminal history Accesses federal, state, and local law enforcement information databases to obtain information regarding outstanding warrants, criminal history, records information, and vehicle data; relays such information to sworn staff Serves as a liaison to the public and representatives of other agencies for the department; provides initial non-emergency contact with the public and representatives of other agencies for the requesting of police records or related services; determines the nature of the contact; provides factual information regarding services, policies, and procedures, which requires a knowledge of legal guidelines, departmental policies and procedures, and the use of tact and discretion, or directs the caller to the proper individual or agency Maintains accurate departmental and law enforcement records and files; researches and compiles information from such files Attends necessary training, and shift briefing sessions, participates in drills and test scenarios to prepare for unexpected emergencies Observes and complies with all City and mandated safety rules, regulations, and protocols Performs other duties as assigned Minimum Qualifications EDUCATION AND EXPERIENCE Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Public Safety Dispatcher I/II - High School Diploma or equivalent (GED) Public Safety Dispatcher I - One (1) year of general clerical experience involving public contact Public Safety Dispatcher II - Two (2) years of experience performing public safety dispatch duties with possession of a POST Certificate or there (3) years of experience performing public safety dispatch duties with possession of an EMD Certificate Highly Desirable Experience as a police, fire, or medical dispatcher LICENSES AND CERTIFICATIONS Public Safety Dispatcher I Must obtain the P.O.S.T. Basic Dispatcher certificate within one year. Must obtain CPR Certification within one year Must obtain EMD Certification within one year Possession of a valid CA Class C driver's license or other means that would allow for the ability to commute to meetings or trainings Public Safety Dispatcher II Possession of P.O.S.T. Basic Dispatcher certificate. If hired at level II with only the EMD certificate, the employee is required to possess the POST certificate within one year Must obtain CPR Certification within six (6) months Must obtain EMD Certification within one year Possession of a valid CA Class C driver's license or other means that would allow for the ability to commute to meetings or trainings. Example combinations to meet qualifications for a Public Safety Dispatcher II With a POST BASIC Certificate High School Diploma or equivalent Possession of P.O.S.T. Basic Dispatcher certificate And two years of experience performing public Safety dispatch duties With an EMD Certificate High School Diploma or equivalent Possession of EMD Certification Must obtain the P.O.S.T. Basic Dispatcher certificate within one year And three years of experience performing public Safety dispatch duties NECESSARY SPECIAL REQUIREMENT A minimum typing ability of 40 words per minute Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Methods and techniques of eliciting critical information in emergency situations from callers who are under stressful conditions Methods and techniques of determining appropriate response to emergencies and dispatching needed resources Functions and operations provided by public safety organization Operational characteristics of computer-aided communications equipment, including multiple telephone lines and radio systems Terminology and procedures used in public safety dispatching, such as penal codes, vehicle codes and radio codes City and County geography, maps, streets, landmarks, and driving directions Policies with respect to confidentiality and the release of sensitive information Principles and practices of data collection and report preparation Methods and techniques of pinging cell phones through service providers to identify emergency locations Business arithmetic Applicable federal, state, and local laws, codes, and procedures relevant to assigned area of responsibility Record keeping principles and practices City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed ABILITY TO Assess and prioritize emergency situations while remaining calm and using sound, independent judgment Dispatch using appropriate grammar and police codes Memorize codes, names, street locations, and other information Read and interpret maps and other pertinent documentation Interpret, apply, and explain policies, procedures, and regulations Attend to multiple activities simultaneously Obtain vital information from individuals in stressful or emergency situations Compile and summarize information to prepare accurate, clear, and concise calls for service Perform technical, detailed, and responsible work within the Emergency Services Communications Center Compose correspondence independently or from brief instructions Organize, maintain, and update office database and records systems Make accurate arithmetic computations Organize own work, set priorities, and meet critical deadlines Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work PHYSICAL DEMANDS Must possess mobility to work in the Emergency Services Communications Center and use standard office and emergency services dispatch equipment, including multiple computers and a diverse range of communications devices; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, and over the telephone and radio. Performance of the work requires that positions frequently remain at a workstation for extended periods of time during their shift. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds. ENVIRONMENTAL CONDITIONS Employees work in an environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form and resume must be submitted online. Applicants can apply online at www.MurrietaCA.gov . SCHEDULE Must be available to work a varying schedule including weekends, weekdays, evenings, and holidays (hours and days are adjusted as needed by the Department). APPLICATION PROCEDURE A City application form, P.O.S.T. Basic Dispatcher certificate (if applying for Public Safety Dispatcher II), and typing certificate must be submitted online. Applicants can apply online at www.MurrietaCA.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances, which may include a physical, drug screen, and Live Scan background investigation. EQUAL EMPLOYMENT OPPORTUNITY The City of Murrieta is committed to providing equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, and promotions are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age (over 40), marital or veteran status, genetic information, gender identity, gender expression, medical condition, disability, or any other basis that is inconsistent with federal, state or local laws. THE COMMUNITY Located just north of San Diego County, the city of Murrieta is home to approximately 116,000 people. Central to all of Southern California, residents of Murrieta live in one of the safest cities in the U.S. With top-ranked schools, 52 parks, and 1,300 acres of trails, it is consistently ranked the top place to live in Southwest Riverside County. Murrieta has a dynamic business environment, an educated population, and a high median income. All of these attributes support the exceptional quality of life residents enjoy and the engaged and connected community that sets Murrieta apart from the rest. THE DEPARTMENT The Murrieta Police Department was formed in 1992 and has grown to 100 sworn officers and 55 professional support staff. The Department is proud of its partnership with the community to fight crime and enhance the quality of life for those who live, work and play in Murrieta. The Police Department has its own communications center that provides dispatching services for Murrieta Police and Fire Departments. In addition to patrol and general investigations, the Police Department has sworn assignments to include juvenile investigations and school resource officers; task force positions to include auto theft, real estate fraud, gangs, parole/probation compliance and computer forensics; and assignments in traffic and off-road enforcement, SWAT, and crisis/hostage negotiations. It is the Police Department's mission to provide the highest quality service to the community. The Police Department anticipates hiring approximately 20 officers over the next two years. The FBI has ranked the City of Murrieta as the third safest city to live in. With the support of Murrieta voters through the addition of a local sales tax (Measure T), the Police Department is investing in additional personnel, equipment and technology that will allow us to maintain, if not improve our standing. THE CITY OF MURRIETA ORGANIZATIONAL VALUES Integrity We are ethical, honest, and fair in all we do. Public Service We deliver responsive and caring service to our community, customers, colleagues, and region. Professionalism We exemplify professionalism through our knowledge, accountability, initiative, and dedication. Teamwork We thrive in a positive work environment noted for collaboration, support, diversity, and balance . Leadership We demonstrate leadership, guide stewardship of resources, and cultivate a vision for the future . MURRIETA GENERAL EMPLOYEES ASSOCIATION The following is a summary of the provided benefits to full-time employees in the represented unit. For further information, please refer to the unit's Salary Resolution or Memorandum of Understanding . RETIREMENT : The City participates inthe California Public Employees' Retirement System (CalPERS). Tier 1 (Classic Members hired prior to 12/30/2012) Final Compensation: Highest twelve (12) consecutive month period Member Contribution: 8.0% of compensation Formula: 2.7% at 55 Tier 2 (Classic Members hired on or after 12/30/2012) Formula: 2.0% at 60 Member Contribution: 7.0% of compensation Final Compensation: Highest thirty-six (36) consecutive month period Tier 3 (New Members) Formula: 2.0% at 62 Member Contribution: 50% of normal cost (currently 8.0% of compensation) Final Compensation: Highest thirty-six (36) consecutive month period MEDICAL INSURANCE : The City contributes up to $1,647.83 per month toward medical insurance for employees and their eligible dependents. RETIREE MEDICAL INSURANCE : Please refer to the unit's Memorandum of Understanding for details. DENTAL INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. VISION INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. LIFE INSURANCE : The City pays 100% of the premium for a $50,000 life insurance policy. Additional life insurance is available. SHORT-TERM DISABILITY INSURANCE: The City pays 100% of the premium for the employee. LONG-TERM DISABILITY INSURANCE : The City pays 100% of the premium for the employee. DEFERRED COMPENSATION : Employees are eligible to participate in a deferred compensation plan through Nationwide Retirement Solutions. The City shall contribute a matching amount not to exceed $1,600 per year. SPANISH LANGUAGE PAY : 2.5% of base pay for eligible members of the association who are fluent in Spanish. Eligibility is based on business necessity. Note: The provisions of this summary do not constitute an expressed or implied contract. Any provision contained in this summary may be modified or revoked without notice. The types and levels of employee benefits provided, including City contributions toward benefit costs, are subject to change as a result of periodic contract negotiations between the recognized employee association and the City of Murrieta. 01 The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. Responses such as, "see resume" or "see application" will result in rejection of your application. Proof of education is required. Yes, I understand and agree No, I do not agree 02 Do you possess a high school diploma or GED? Yes No 03 Please select your typing speed. Less than 40 WPM 40 - 50 WPM More than 50 WPM 04 Please indicate the years of experience you possess performing public safety dispatch duties. None Less than 1 years 1 years but less than 2 years 2 years but less than 3 years 3 years but less than 5 years 5 years but less than 10 years 10 years or more 05 The Dispatcher II position requires successful completion of the P.O.S.T. Public Safety Dispatchers' Basic Course and two (2) years experience in dispatch or a EMD Certificate and three (3) years of dispatch experience. A copy of your certificate or proof of successful completion must be attached to your application to be considered for the position. I have one of the certificates stated above and have attached a copy of my certificate or proof of successful completion I do not have either certificates stated above 06 How many years of full-time experience do you have operating a public safety Computer Aided Dispatch (CAD) system? I do not have this experience Less than one year More than one, but less than two years More than two years 07 In reference to the previous question, please describe your experience. Include the name of the employer and the dates of employment. If you selected "No experience" in the previous question, please indicate N/A. 08 Do you have experience operating an Emergency Medical Dispatch (EMD) system? Yes No 09 Are you available to work different shifts including nights, holidays, and weekends? Yes No Required Question Closing Date/Time: Continuous
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Community Center Analyst reports to the Assistant Vice President for Community and Belonging and is responsible for administrative support, budget and human resource oversight and compliance of the cultural centers within the Division of Student Affairs and Campus Diversity. The Community Center Analyst performs a wide range of duties in support of the administrative, analytical and support functions for the Division of Student Affairs and Campus Diversity. The Community Center Analyst must have the ability to work with a minimum of direction and have the flexibility to work under changing conditions. The Community Center Analyst must also be able to maintain the confidentiality of information dealt with on behalf of the Office of the Vice President for Student Affairs and Campus Diversity. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2025, with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The AVP for Community & Belonging reports to the Senior Associate Vice President for Student Affairs and Campus Diversity and Chief Operations Officer for the division. The mission of SDSU’s Community Centers is to support student success through a framework that addresses equity, justice, and inclusion. Centers facilitate the learning and growth of traditionally underserved students through programs and events that educate the campus; facilitation of intergroup dialogues to address pressing issues; and advocacy with campus stakeholders to create an institutional climate that supports the students served by the Centers. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff, and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty, and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic, and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding the Cultural Centers Central Organization department, click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Experience with Accounting software, such as Oracle, Banner (MyRF), PeopleSoft, Adaptive, etc. One year experience with contracts, procurement and payables functions is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,170 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,694 - $7,131 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 8, 2024. To receive full consideration, apply by April 7, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 23, 2024
Position Summary The Community Center Analyst reports to the Assistant Vice President for Community and Belonging and is responsible for administrative support, budget and human resource oversight and compliance of the cultural centers within the Division of Student Affairs and Campus Diversity. The Community Center Analyst performs a wide range of duties in support of the administrative, analytical and support functions for the Division of Student Affairs and Campus Diversity. The Community Center Analyst must have the ability to work with a minimum of direction and have the flexibility to work under changing conditions. The Community Center Analyst must also be able to maintain the confidentiality of information dealt with on behalf of the Office of the Vice President for Student Affairs and Campus Diversity. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2025, with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The AVP for Community & Belonging reports to the Senior Associate Vice President for Student Affairs and Campus Diversity and Chief Operations Officer for the division. The mission of SDSU’s Community Centers is to support student success through a framework that addresses equity, justice, and inclusion. Centers facilitate the learning and growth of traditionally underserved students through programs and events that educate the campus; facilitation of intergroup dialogues to address pressing issues; and advocacy with campus stakeholders to create an institutional climate that supports the students served by the Centers. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff, and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty, and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic, and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding the Cultural Centers Central Organization department, click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Experience with Accounting software, such as Oracle, Banner (MyRF), PeopleSoft, Adaptive, etc. One year experience with contracts, procurement and payables functions is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,170 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,694 - $7,131 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 8, 2024. To receive full consideration, apply by April 7, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time: