POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION
The Pavement Management Coordinator position performs professional, administrative, and technical work in the administration, planning, and coordination of the Asphalt Pavement Program under the direction of the Assistant City Engineer. The position requires high initiative and the ability to work with limited direction. The incumbent is responsible for the monitoring, planning, development, and operation of the City’s computerized pavement management program; evaluating data; preparation of reports and presentations; and coordination of long-range planning activities within the department. Incumbent will also assist in the preparation of the Program’s budget, City Council staff reports and agenda memos, and participation in intergovernmental functions, while exercising independent judgment in planning work assignments and priorities, and in making technical and administrative determinations.
The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage, and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage.
ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES
The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - People - Integrity - Respect - Innovation - Teamwork).
This position supports the goals of the Public Works and Utilities Department, which maintains and enhances the safety and well-being of the community by providing well-planned, cost-effective maintenance of the City’s extensive network of street infrastructure. The department continuously strives to meet the needs of the community by constantly focusing on customer service, efficient and effective utilization of resources, safety, innovation, and teamwork.
Every employee is accountable to:- Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
- Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback
- Act as an ambassador by understanding and fostering the organization's mission and vision
- Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner
- Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior
- Address difficult or contentious issues in a constructive manner
- Support and promote change; demonstrate flexibility, and take calculated risks when appropriate
- Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization
- Work to continuously improve the efficiency and effectiveness of the service or product being delivered
- Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives
- Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences
GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to:- Establish effective interpersonal relationships through honest, open communication and follow-through on commitments
- Recognize personal strengths and weaknesses, and target areas for personal self-development
- Demonstrate initiative in performing job tasks
- Exhibit problem-solving skills leading to sound judgment and quality decisions
- Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently
- Communicate effectively with individuals and groups using clear and concise verbal and written communications
- Demonstrate accountability for work, and take ownership in job performance
- Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product
Job Specific - Every employee in this position must be able to:- Supervises, directs, and assigns the work of direct reports
- Demonstrate thorough understanding and functionality of the RoadMatrix pavement management system
- Develop short-term and long-term pavement programs using the City’s pavement management system
- Prepare staff reports and agenda memos to City Council
- Demonstrate effective communication skills with the ability to present ideas clearly and concisely, verbally and in writing to employees, citizen groups, administrators, and Council members utilizing effective research and analytical techniques
- Use City-specific programs such as Access Westminster, Geographic Information System (GIS), JD Edwards for financial and human resources applications
- Provides recommendations for the Street Operations maintenance program
- Evaluate programs and services effectiveness and efficiency from an overall results-oriented perspective
- Demonstrate knowledge of municipal government services, organizations, budgeting, fiscal systems, and general political structure
- Demonstrate working knowledge of pavement and street-related infrastructure
- Demonstrate working knowledge of pavement management principles and procedures used in budgeting, planning, organizing, staffing, coordinating and supervising
- Demonstrate knowledge of the principles, practices, and procedures of public administration as applied to research report writing, analytical studies, and evaluation of programs
- Demonstrate knowledge of Public Works and Utilities operations, theories, principals, practices, and regulations, including water and wastewater treatment operations
- Analyze and evaluate complex sets of data and circumstances from an overall perspective and formulate and carry out effective plans, procedures, and programs
- Assimilate appropriate technologies and transfer their usages to areas within the City
- Demonstrate effective interpersonal skills by maintaining positive working relationships with administrative staff, department heads, employees, other governmental officials, citizens, and fellow professional associates
Leadership/Supervisory - Every employee in this position is accountable to:- Foster a participatory organizational climate that is open, positive, reinforcing, and supportive
- Encourage employees to be accountable for their work, and take ownership in what they do
- Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals, even when the decision may be unpopular to some
- Demonstrate collaboration and conflict resolution skills with other departments and employees
- Help employees to see the value of developing their skills, and assist them in eliminating barriers to their development; encourage employees to step outside of their comfort zone to develop their skills
- Provide meaningful, timely employee feedback and appraisals, and effectively address employee performance problems
- Effectively supervise, mentor, and motivate in a team environment
JOB SPECIFIC FUNCTIONS
Essential Job Functions, Duties, Responsibilities and Tasks 1. Support Assistant City Engineer with the coordination of the Engineering Division budget, Asphalt Pavement Program, and Five-Year Master Plan, including:
- Maintaining and analyzing the RoadMatrix pavement management system, including tabulation, condition assessment, projection of future infrastructure deterioration and rehabilitation types, five-year rehabilitation plans, cost estimating, and development of priorities for program level determination
- Reporting and making recommendations to the Division Manager, Department Head, City Council, and City Manager for consideration of implementation
- Assisting the Assistant City Engineer with the preparation of budget submissions from the Engineering Division for completeness and adherence with the Department’s and the City’s Strategic Plan
- Preparing, analyzing, and researching proposed and existing programs as they relate to the development of the Department’s budget and long-range planning
- Making recommendations and writing reports based on division/program budgets
- Analyzing Department policies, operating practices, and procedures, and making recommendations to extensive changes to program policies and procedures
- Managing special projects and coordinating specific programs
- Working closely with the Assistant City Engineer, and other City employees on special projects, committees, and citizen inquiries
- Represent Public Works and Utilities and the City of Westminster in working with other agencies and professional organizations on special projects and committees
2. Conducts research and prepares reports proposing or recommending solutions or action plans, including:
- Analyzing and reviewing reports to prioritize short- and long-range Program projects, and determine proper course of action
- Making recommendations for the biennial budget for the Engineering Division
- Developing specifications and guidelines for the Asphalt Pavement Program
- Forecasting annual expenditures, and preparing and conducting presentations on the Division’s biennial budget to the City Engineer and Public Works & Utilities Director
- Preparing, analyzing, and researching proposed and existing programs as they relate to the development of the Division’s budget and long-range planning
- Coordinating short- and long-range Program Projects with other divisions/departments or entities responsible for infrastructure or other municipal projects
3. Communicates successfully and develops and maintains effective relationships, including:
- Preparing effective written communications such as reports, memos, activity logs, etc.
- Demonstrating effective oral communication skills with the public, and other members of the department and City
- Dealing with other department members, City employees, and the public in a positive collaborative manner
4. Contract administration of multiple service and construction contracts including:
- Managing various consultants and contractors
- Developing specifications
- Writing Request for Proposal/Invitation for Bids (RFP/IFB)
- Coordination with the City’s Procurement Manager
- Development of award measures
- Project management
- Determine conformance to local, state, and federal specifications
5. Performs work safely, including:
- Operating City vehicle
- Maintaining safe driving record
6. Maintains regular and punctual attendance
Other Duties and Responsibilities Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion.
POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS
Education, Experience, Skills, Formal Training, Licenses, and Certifications Required :- Five (5) years of experience in the construction, maintenance, and repair of roadways
- Thorough knowledge of asphalt and concrete principles and practices applied in design, construction, and materials testing
- Valid driver’s license and maintenance of a safe driving record for continued employment
Preferred :- Bachelor’s degree or higher with course work in Civil Engineering, Construction Management, Public Administration, or related area of study
- Three (3) years of experience working in local government performing Public Works duties
- Certification in concrete design, placement, and testing, and in asphalt pavement design, construction, and testing
- Three (3) years of experience in the supervisory or lead capacity of a construction and maintenance crew
Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered
Physical Requirements Work can be physical in nature and requires sufficient physical stamina and strength for:
- Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods
- Constantly sitting while driving to and from inspection sites; constantly walking and standing on uneven terrain to access inspection sites
- Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies
- Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment
- Constantly using near and/or far acuity and hearing to safely perform duties and office tasks, and effectively communicate with staff and public
- Frequent lifting, carrying, pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasionally lifting, carrying up to 100 pounds from ground to waist twenty (20) feet to move manhole covers; occasionally pushing and/or pulling of up to 100 pounds twenty (20) feet to move supplies and other equipment
WORKING CONDITIONS Work is performed both indoors and outdoors with constant exposure to extreme temperatures. Inspections are performed year-round with exposures to busy traffic and environmental hazards. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies.
Required Materials and Equipment Tape measures, distance measuring computer, survey equipment; calculator and personal computer; basic computer programs; Microsoft Word, Excel, Outlook, PowerPoint, and Publisher; Asset management system; telephone and two-way radio; asphalt and concrete materials testing equipment; pick and shovel, and light pick-up truck; other basic office equipment.
PRE-EMPLOYMENT REQUIREMENTS - Background check including employment references, criminal history, and driving record review
- Drug screen
- Physical
- Must be legally entitled to work in the United States
The City of Westminster offers a comprehensive benefit package including:
- Health and Dental
- Flexible Spending
- Pension/ Retirement Plans
- Term Life Insurance
- Long-term Disability
- Survivor Benefits
- Wellness Program
- General leave that provides vacation, holidays, illness leave and administrative leave
- Education and Training Reimbursement, and
- Exempt Reimbursement Program
For a more detailed overview of our Exempt and Administrative Officer benefit package:
Benefit Package
The City of Westminster does not participate in the Social Security system.In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf.
401(a) Contribution Rates:Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested.
Employer Contribution: 11.25%of your base pay.
Employer Contribution Vesting Schedule - Less than 3 years - 0%
- 3 years- 60%
- 4 years - 80%
- 5+ years - 100%
The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode.
Closing Date/Time: 5/20/2024 8:30 AM Mountain
