Management Analyst IV - Office of Grants & Agreements
Department of Finance & Budget Full Time, 12 Months
Exempt, Pay Grade 35
Benefts Eligible, VRS Eligible
Job Summary/ Objective:Performs complex professional financial reconciliation and analysis and policy work in the review, maintenance and preparation of grants and agreements and actively collaborating across all departments. They will provide excellent service supporting the Office of Grants and Agreements mission. They will assist in the County’s grant management function including grant application, monitoring of award budget and performance, and grant reporting and compliance. Operationally supports the County’s agreements and operational relationships with its partner entities, constitutional officers, regional entities, as well as other strategic contracts. Work is performed with a high degree of independence.
Supervisory Responsibilities:N/A
Essential Functions:- Performs monthly, quarterly and annual financial reconciliation, analysis, review, and reporting; specifically with a focus on grants and agreements.
- Provides routine financial reports with data-driven recommendations to internal and external stakeholders.
- Serves as the primary liaison for County departments and external stakeholders on grants and agreements compliance, including tracking grants, awards, and agreements, monitoring financial activity, maintaining records, compliance reporting, reconciling financial activity, preparing reports and recommendations to County leadership, internal auditing, and related financial analysis, data research, and customer services.
- Leads the coordination and implementation of the post-award portion of the County’s grant process and post-agreement management of requirements, including supporting departments with complex legal, contractual, and agency requirements, obtaining necessary approvals, and ensuring compliance.
- Prepares, reviews, and submits required reports to various federal, state, and local agencies and ensures compliance with relevant requirements.
- Develops, enhances, and implements policies, procedures, forms, and compliance for the development and management of grants and agreements, actively addressing any external considerations that need incorporation into day-to-day efforts.
- Leads and implements collaboration with a variety of Department of Finance and Budget subject matter experts and offices to ensure grant and agreement compliance.
- Provides leadership to the timely completion of deliverables required by grant and agreements plans, etc. bringing a perspective that bridges across siloed departments and business processes to inform a solid wing to wing design and rollout;
- Serves as an office or departmental representative in special projects, such as improving work processes and systems or other operational improvements.
- Performs other duties as assigned.
Competency: Knowledge/ Skills/Abilities: - Knowledge of the principles and practices of public administration, with particular emphasis on grants administration and compliance.
- Knowledge of contract and agreement management, structure, and workflow.
- Experience with local governmental budget development, budget management and appropriation processes, and financial administration practices including generally accepted accounting principles.
- Understanding of local government financial regulations and legal contract compliance.
- Ability to take initiative to develop solutions to challenges when answers are not readily evident.
- Detail oriented with ability to manage short-term and long-term deadlines.
- Excellent communication skills - both written and verbal.
- Excellent customer service skills.
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Work involves internal and external communication and requires a knowledge of applicable Federal and State rules, regulations and State and Albemarle County policies and procedures.
Required Education and Experience:- Requires a bachelor’s degree in Business Administration, Public Administration, Finance, or related fields; with preferred course work in business, accounting, finance, management, economics, or statistics.
- Minimum of 4 years of financial management and analysis experience involving the maintenance of complex financial or statistical records required.
- Experience must also include demonstrated proficiency in the use of software to collect, analyze, and present data.
Physical and Mental Requirements: - Works in an office environment with limited physical activities.
- Includes in person and virtual meetings, giving presentations, and regular use of computers.
- Occasional work after normal duty hours and during peak workload periods.
- Regular contact with County employees, state or regional partners, senior leadership and elected officials.
- Interactions include persuasive discussions, potential for conflict, and require use of tact and diplomacy.
- Occasional travel to state and regional meetings is necessary.
Salary Range: The salary range for this position is $82,443 - $91,121 annually. Starting offer is based on applicable education beyond minimum requirements and internal equity. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities. This is a full time, FLSA exempt position. Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy, §P-60.
Deadline for Applications: Position open until May 20, 2024
Remote Work:This position is eligible for a hybrid remote work schedule that is in compliance with the County’s Remote Work Policy and meets the operational and service needs for the position. All County staff must maintain residence within the Commonwealth of Virginia.
Albemarle County Core Values:Albemarle County holds its employees to the highest standards in fulfilling the County’s Vision and Mission. We believe in excellence in public service through
Community: We expect diversity, equity and inclusion to be integrated into how we live our mission.
Integrity: We value our customers and co-workers by always providing honest and fair treatment.
Innovation: We embrace creativity and positive change.
Stewardship: We honor our role as stewards of the public trust by managing our natural, human, and financial resources respectfully and responsibly.
Learning: We encourage and support lifelong learning and personal and professional growth.
