Job Summary Coordinates the Geography Department and Environmental Science and Policy of approximately 47 academic employees which includes; 11 tenured/tenure-track, 23 lecturers, 3 Teaching Assistants and 10 Instructional Student Assistants; Geog FTES of 328.30 and FTEF of 21.17 with a BA (101) majors, a minor (17), three certificates (17), an MA (27) and a self-support MSGIS (30) Environmental Science and Policy (joint program with College of Natural Science and Math) FTES 39.75 and FTEF 1.4 with a BA and BS (191) and a minor (24); serves as the primary resource for information regarding Department policy and practice for faculty, students, and staff; maintains Department files and records; providing continuity in policy and procedure; and processes all assignments, deadline, and paperwork required.
Key Responsibilities - Understand, disseminates, and implement procedures, policies, and practices - Provides continuity of departmental policies, procedures, and practices by providing information about policies and procedures.
- Budget and fiscal records - Performs data entry of budget allocations and expenditures and maintains account balances with CMS. Provides chair and college office with budget projections when required. Purchases all supplies, equipment, and equipment maintenance.
- Personnel - Maintains all required department personnel file and records. Assists chair with teaching assistant, lecturer and tenure-track hiring procedures and types and mails necessary documents and advertisements for faculty recruitment in accordance with Affirmative Action Requirements.
- Communication - Serves as primary liaison between student, faculty, and administrators and the public. Provides students with comprehensive information that relates to the program and program requirements, university policies and procedures, the use of required forms and petitions.
- Departmental record-keeping, records processing, reports, and written material preparation - Arranging Events and Activities. Assembles background materials and information necessary for the handling of specific correspondence. Composes letters for the chair’s signature.
Knowledge Skills and Abilities Ability to carry out professionally complex assignments and independently plan and develop sound approaches and solutions to meet departments program, faculty, and student needs. Knowledge of budget and fiscal resources, allocations, and accountability.
Establish and maintain collaborative working relationships with program faculty, academic departments, the dean’s office, and a variety of offices and individuals on and off campus.
Working knowledge of Windows, Word, e-mail, spreadsheet, databases, webpages, and CMS. Provide professional representation for the department to all constituencies. Develop and deliver essential information through written and oral interactions. Create and implement appropriate program/events that foster student, faculty, campus, and local community relations.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience Equivalent to four years of administrative support experience required.
Academic department experience preferred.
Bachelor’s degree preferred.
Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).
Department Geography
Classification Administrative Support Coordinator I
Compensation Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,680 - $5,783 per month.
Benefits Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base 1.0 time-base, 40 hours per week.
Duration of Appointment This is a temporary position, expected to end on 6/30/25 with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures Click Apply Now to complete the CSULB Online Employment Application.
PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.
Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu .
Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Advertised: May 04 2024 Pacific Daylight Time
Applications close: May 18 2024 Pacific Daylight Time
Closing Date/Time:
