Development Grants Coordinator

Position Description

The Development Grants Coordinator is responsible for providing grant administration services to the City’s Community Planning and Economic Development (CPED) Department, State and local development grantors (the “Grantors”), and the real estate development community. This position ensures that the City is able to draw down awarded funds and is complying with all applicable policies, practices, procedures and legal requirements.

Work Location

This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.

The City of Minneapolis does not sponsor applicants for work visas.

Job Duties and Responsibilities

• Supervise staff in the Development Finance Division, on a part-time basis, to assist with grant application technical support, grant agreement execution, preparation of quarterly, semi-annual, annual and close-out reports to the Grantors, and records management and retention.
• Supervise the negotiation, review and execution of grant agreements, amendments and other related documents, so that grant funds can be properly expended, and costs reimbursed on a timely and accurate basis.
• Negotiate modifications and/or extensions to existing grant agreements with the Grantors.
• Supervise the City's comprehensive annual and periodic reporting to the Grantors pursuant to all applicable program and contract requirements.
• Prepare and process grant payment requests and close out reports from developers, including all required documentation.
• Create and maintain a grant application and administrative fee system, generate invoices, prepare deposits and track all revenues.
• Communicate or meet (in-person or virtual) with CPED management and their staff to discuss the status and information needed for their projects that have been awarded development grants.
• Communicate and negotiate with developers and their consultants regarding the form and timing of information that they need to submit to the City in order to access their project’s grant funds.
• Maintain and provide period status reports to Senior Management and City Council
• Meet (in-person or virtual) with Grantor staff to assist with periodic grant audits.
• Review grant applications, as requested, prior to submission to grantors.
• Work with Grantor staff and the consulting community to develop and implement industry best-practices.

WORKING CONDITIONS: Normal with daily exposure to computers

Required Qualifications

Minimum Qualifications: Bachelor’s Degree or equivalent in Public Administration, Development Finance, or a closely related field.

Minimum Experience: Five (5) years of work experience including 2 years of supervisory experience dealing with technical issues in development (construction) grants and/or environmental grants.
Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation
This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association (MPEA). For more information on the terms and conditions of this agreement please visit: Professional Employees - City of Minneapolis (minneapolismn.gov)

Eligible List Statement
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire one month after it has been established.

Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

• Comprehensive knowledge of State and local development grant programs and products.
• Strong knowledge of Federal and State environmental regulations and Minnesota Environmental Protection Agency policies, procedures, practices and other requirements.
• Good knowledge of current environmental cleanup and abatement practices.
• Good knowledge of current construction practices.
• Good understanding of public and private real estate financing tools.
• Good verbal and written communication skills.
• Good negotiating skills.
• Strong interpersonal skills in order to develop and maintain positive and productive relationships with Grantors, City staff, developers and vendors.
• Good project management skills.
• Ability to review, understand and edit legal documents and interact with attorneys.
• Ability to develop innovative and complex spreadsheets and tracking tools to produce and maintain a large volume of highly technical information.
• Ability to simultaneously manage multiple grant programs.
• Ability to efficiently manage a heavy workload, in order to meet frequent deadlines.
• Ability to motivate City staff and developers to provide the timely information required by Grantors.
• Ability to work independently with little or no supervision.
• Ability to analyze existing programs and propose workflow improvements.
• Ability to provide technical training to a variety of audiences.
• Knowledge of modern office procedures, methods and equipment.

Benefits Summary
Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, pleasevisit the benefits page .

New12 weeks of paid parental leave
City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.

Insurance
Health insurance
Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.

Dental insurance
The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.

Benefits
Paid time off
Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements .

Retirement
City employees earn a pension and may choose to participate in additional retirement savings programs.

• Pension:The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.
• Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).

Transportation
Eligible City employees may choose to participate in the following transportation programs:

• Metropass:The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.
• Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.

Learning and development
To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees.

Other perks
Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more.

Closing Date/Time: 5/21/2024 11:59 PM Central

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