DESCRIPTION
THE PORT OF LONG BEACH IS SEEKING AN ASSISTANT DIRECTOR OF SURVEY (This is an at-will position)
Salary Range: $190,000 - $235,000 ABOUT US The Port of Long Beach, one of the world's busiest seaports, is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving approximately $200 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and the entire country.
THE TEAM In the realm of terminal development and redevelopment, the Survey Division plays a pivotal role in providing critical insights into land use and configuration. By conducting comprehensive surveys, they capture the nuances of terrain, infrastructure, and environmental factors, empowering planners and developers to optimize spatial layouts and infrastructure designs. Whether it's identifying potential expansion areas or assessing the feasibility of new projects, their data-driven approach ensures that terminal development initiatives are executed with precision and foresight. T he division's support extends to ongoing terminal operations, where accurate documentation is essential for maintaining safety and efficiency, by continually updating their records and monitoring changes in the Port's landscape. They provide invaluable guidance to terminal operators, enabling them to navigate logistical challenges and optimize workflow processes. From berth allocation to cargo handling procedures, their insights facilitate smooth operations and minimize disruptions, enhancing overall productivity and customer satisfaction.
THE ROLE Reporting directly to the Director of Survey, the Assistant Director of Survey holds the prestigious position of second-in-command within the division, wielding immense influence and responsibility. Charged with steering a talented team of technical and administrative experts, they are the driving force behind the cutting-edge survey services powering the Port's Capital Improvement Program (CIP). From the thrilling depths of bathymetry mapping to the intricate complexities of boundary analysis, this role is a thrilling journey into the heart of maritime exploration and precision engineering. This visionary leader is also tasked with revolutionizing the very fabric of surveying at the Port. They are the architect of innovation, constantly pushing the boundaries of what's possible and pioneering new methodologies to enhance survey management and quality assurance, through their strategic vision and unwavering commitment to excellence.
CANDIDATE CONNECT (INFORMATION SESSION) To learn more about this exciting career opportunity and the Port of Long Beach, please join our virtual inf ormation session on
Thursday, May 16, 2024, @ 5:00 pm PDT via MS Teams. This is a unique opportunity to hear first-hand about the position, speak directly with hiring leaders, ask questions, and learn why the Port of Long Beach is your employer of choice! Candidates are not required to be on camera.
To join audio only, call +1 323-451-1087, Phone Conference ID: 527 173 056# Click here to join the meeting .
EXAMPLES OF DUTIES
HOW YOU GET TO CONTRIBUTE - Assist the Director of Survey with managing the division: establishes staff work schedules; plans and allocates office space for staff; assists with preparing the division's annual personnel and non-personnel budgets; oversees resource planning and management; establishes, adopts, enforces, and implements the organization's policies and procedures; advises Director on staffing and operational procedural issues; works with Director to develop strategic plans; incorporates best management practices and technologies; evaluates the performance of the Division.
- Direct assigned Survey Division staff in performing their daily responsibilities; interview and recommend employees for hire; train, coach, and mentor staff; evaluate employee performance, prepare annual performance reviews and provide coaching for performance improvement; take disciplinary action to address performance or other deficiencies.
- Direct and oversee multiple Survey requests for Capital Improvement Programs (CIPs), bathymetry mapping, and Right-of-Way (ROW) requests to ensure effective delivery by supervising Survey groups: reviews Survey CIP budgets; reviews and approves Survey Service Requests (SSRs), project scopes, budgets, project schedules, cost estimates and contract documents; provides reviews on submittals including reports, calculations, plans, specifications, and estimates; monitors project progress, contractor invoicing and payments, contract amendments and change orders; oversees public bidding processes.
- Oversee the administration of consultant contracts: Review Requests for Statements of Qualifications (RSOQs) for the purpose of hiring consultants to complete assigned projects; review statements of qualification; prepares short-list of most qualified firms; conducts interviews of the short-listed consultants as part of a panel and chooses consultants; negotiates fees; administers consultant contracts; initiates and reviews consultant contract amendments; reviews and validates consultant invoices; controls scope, schedule, cost, and terms.
- Manage the Survey Office (SO) that develops and implements Survey services and Survey management policies, procedures, and training for the Engineering Bureau to increase project management effectiveness and provide continuous improvement of project delivery.
- Ensure the SO captures lessons learned, defines best practices, and performs project and process reviews to improve project delivery.
- Oversee the implementation of the QA Program, in accordance with SO policies for all project deliverables of the Engineering Bureau and Divisions outside of the Engineering Bureau.
- Oversee development and deployment of program/project tools to aid in standardization (project audits, reports, templates, and lessons learned library).
- Interact with senior managers and directors to provide strategic and tactical advice on program/project planning and execution.
- Prepare agendas and chair various meetings; ensure all action items are completed.
- Promote a positive, productive, and friendly work environment for the division.
- Handle day-to-day administrative approval functions for items such as time off requests, electronic time cards, purchase orders, and cash reimbursements.
- Direct, review, and prepare correspondence and letters to third parties including consultants, other agencies, and stakeholders.
- Prepare and review Board memoranda and Bureau Notes; approve before submittal to the Director of Survey; attend Board of Harbor Commissioner (BHC) meetings as required.
- Coordinate onsite consultant Survey services: authorizes work; meets weekly to review project status and issues; assists with resolution of technical problems; serves in the partnering escalation ladder to resolve disputed change items between contractors working for the Port.
- Advise the Director of Survey on the Port's Capital Improvement Program project, staffing, and operational protocol issues; work with the Director to develop strategic plans for the implementation of the Port's CIP, Environmental, and Real Estate needs.
- Represent Survey Director in their absence as requested at senior staff meetings, Board of Harbor Commissioner Meetings, or for other queries from senior Port staff; sign correspondence, invoices, and other documents as needed.
- Review weekly and monthly status reports received from all Survey groups; verify all pertinent information is provided; forward these reports summarizing project status, activity, and issues to the Division Director.
- Prepare and present technical presentations to industry leaders at conferences; prepare and present non-technical presentations to the BHC to describe Survey requests contained in Board Memoranda.
- Represent the Port and the Survey Division in engineering and surveying professional functions.
- Review survey project budgets.
- Establish and monitor file management and record keeping.
- Perform other duties as assigned
REQUIREMENTS TO FILE
EDUCATION, KNOWLEDGE & EXPERIENCE: - Licensed Land Surveyor authorized to practice land surveying in the State of California, per California Business and Professions Code Section 8726, or a qualified civil engineer licensed before 1982 and has a license number under RCE 33965 (Proof required)
- Seven or more years of qualifying and licensed land surveying experience, including two years as a survey supervisor or survey manager is required
- Four years of experience in boundary analysis, geodesy, hydrographic surveys, unmanned aerial systems surveys, and/or construction staking is required
TECHNICAL SKILLS NEEDED: - Knowledge of land surveying and construction practices related to Port infrastructure and municipal public work projects is required
- Knowledge of the principles, practices, techniques, and common materials and equipment used in the survey, design, construction, and maintenance of various engineering projects is required
- Knowledge of land surveying mathematics, components of construction plans, and specifications is required
- Experience reviewing construction plans for staking purposes
- Experience with Trimble Business Center software or similar software for survey data processing
- Experience with survey total stations, data collectors, GPS rovers, scanners, and survey software
- Experience with Civil3D and/or Microstation CAD software
DESIRABLE: - A strong knowledge of right-of-way processes is highly desired
- A Master’s Degree in a related field from an accredited college is desirable
- Possession of a Project Management Professional (PMP) certification is desirable
- Experience with Unifier and Munis is highly desired
- Prior Port or City experience is desired
You must be able to establish and maintain effective working relationships with various employees, vendor representatives, officials, and Port management.
SELECTION PROCEDURE
If you require accommodation because of a disability in order to participate in any phase of the application/selection process, please contact (562) 283-7500 or email
Careers@polb.com .
The Port of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the Port of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act or https://www.longbeach.gov/hr/about-us/talent-acquisition/the-fair-chance-act/.
The final filing date for this recruitment is Wednesday, May 29, 2024 @ 4:30 pm PDT. To be considered for this opportunity,
p lease submit a cover letter, resume, and a scanned copy of your land surveyor license with your application in PDF format. Incomplete applications (without a cover letter and resume) will not be considered.
Individuals who are most qualified for the position will be invited to participate in the selection process, which may include a work-related assessment to further evaluate candidate qualifications. First and second-round panel interviews are scheduled for
Wednesday, June 5, 2024 (virtual) and Thursday, June 13, 2024 (in-person). Candidates should ensure availability on both dates. The successful candidate will be appointed shortly thereafter. References will be completed for finalist candidates; an employment offer is contingent on conducting a comprehensive background check.
The Port reserves the right to extend the closing date without notice in order to accept additional applications. Those individuals determined to be most qualified for the position will be invited to participate in the selection process.
THE BENEFITS: The Port of Long Beach has established an annual salary range of
$190,000 - $235,000 (placement depends on qualifications). An attractive package of executive-level benefits is also included, with the opportunity to work in one of the most diverse and dynamic areas of the United States. The Port’s generous benefits package includes:
- Auto Allowance - $550.00 per month
- Executive Leave - 40 hours per year.
- Retirement - CalPERS 2% @ 62, coordinated with social security. Current member contribution is 8.00% for CalPERS, and 6.2% for social security, paid by the employee.
- Pay for Performance - Pay for Performance is awarded based on employee performance as demonstrated through achievement of individual goals, demonstration of required competencies, and available budget funds.
- Deferred Compensation - The City matches up to 2% of the base salary for all qualified members contributing to the 457(b) plan.
- Group Health Insurance - Medical and dental options (HMO and PPO). Free vision coverage.
- Life Insurance - City-paid life insurance policy of $20,000 plus executive insurance benefit equal to three times annual salary up to a maximum of $500,000.
- Disability Insurance - City-paid short- and long-term disability insurance.
- Vacation - Vacation is accrued at 3.7 hours per pay period to begin, which is equivalent to two weeks on an annual basis. Vacation can be used after six months of service.
- Sick Leave - Accrued at 8 hours per month. Accruals may be converted upon retirement to cash credit toward health and /or dental insurance premiums or retirement service credits.
- Paid Parental Leave - After six (6) months of City employment, the City pays up to 30 consecutive days (160 hours) for eligible employees to take paid time to bond with the child upon birth, adoption, or foster placement of a child, up to the age of 17.
- Holidays - 11 scheduled holidays per calendar year and four (4) personal holidays.
- Bereavement Leave - 5 days for death or critical illness of immediate family member.
- Education Reimbursement - Tuition reimbursement allows employees to obtain additional education or training.
- Annual Physical - Eligible to receive an annual physical examination at the city's expense through the city-provided program.
- Public Student Loan Forgiveness - As the Harbor Department of the City of Long Beach, a governmental agency, the Port of Long Beach is a qualifying employer for the Public Student Loan Forgiveness (PSLF) program.
- 529 college savings plan - The ScholarShare529 plan is an account that allows employees to invest specifically for future education expenses through the Long Beach City Employees Federal Credit Union. Funds can be used from your 529 savings plan to send your grandkids, kids, or even yourself to any accredited public or private U.S. college or university - or two-year technical or vocational institution.
The Port of Long Beach is an Equal Opportunity EmployerWe do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics.
www.polb.comThe City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:
Retirement:California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security.
Health and Dental Insurance:The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected.
Life Insurance:City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000.
Disability Insurance:City-paid short-term and long-term disability insurance.
Management Physical:Annual City-paid physical examination.
Vacation:Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service.
Executive Leave:Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year.
Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.
Holidays:Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion.
Transportation Allowance:Monthly allowance is allocated by classifications below;
- Department Head $650.00
- Deputy Director/Manager/Director (Harbor/Utilities) $550.00
- Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00
- Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00
Deferred Compensation Plan:Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation).
- Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members.
- Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members.
Flexible Spending Account (FSA):Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses.
Flexible/Hybrid Work Schedule:Available (subject to City Manager approval).
Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent.
Closing Date/Time: 5/29/2024 4:30 PM Pacific
