Sheriff's Criminal Records Supervisor I

Description

Under direction, supervises personnel assigned to shift; assess workload requirements and assigns staff to ensure the functions are completed; trains staff in all functions of criminal records; performs specialized work; or other assignment and performs related duties as assigned.

The ideal candidate will have three (3) years of experience in law enforcement Records with the County of Ventura or an equivalent position with a comparable law enforcement agency or criminal justice agency with at least one (1) year of experience as a lead worker or training capacity.

Distinguishing Characteristics
The Sheriff's Records Supervisor I is distinguished from Sheriff's Senior Records Technician by the supervisor's full supervisory responsibility for an assigned shift.

WHAT WE OFFER

• Educational Incentive - An educational incentive of 2.5% for completion of an associate's degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate's degree.
• Bi-lingual Incentive- Incumbents may also be eligible for bilingual incentive depending upon operational needs and certification skills.
• Vacation Accrual- Initially approximately 14 days of vacation per year increasing to 19 days at 5 years of service, 21 days at 12 years of service, 22 days at 13 years of service, 23 days at 14 years of service, 25 days at 15 years of service and topping out at 26 days per year at 20 years of service.
• Vacation Redemption- After approximately 7 years of service ability to “cash in” or redeem up to 80 hours of vacation accrued in the current year after using 80 hours in the preceding 12 months.
• Deferred Compensation- Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.
• Health Plans- You are afforded a flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans. Tier one for employee only is $509 per pay period, tier two for employee plus one is $779 per pay period and tier three for employee plus family is $983 per pay period.
• Flexible Spending Accounts - Choice of participation in the Flexible Spending Accounts which increase spending power through reimbursement of pre-tax dollars for IRS approved dependent care and health care expenses.
• Pension Plan- Both the County and employees contribute to the County's Retirement Plan and to Social Security. If eligible, reciprocity may be established with other public retirement systems, such as PERS.
• Holidays- 12 paid days per year which includes a scheduled floating holiday.

PAYROLL TITLES & SALARIES:
Records Supervisor I: $26.12 - $36.56 hourly

Sheriff's Records Supervisors are represented by Service Employees' International Union (SEIU) and are eligible for overtime compensation.

AGENCY/DEPARTMENT: Ventura CountySheriff's Office - Criminal Records

TENTATIVE SCHEDULE
OPENING DATE: Friday, April 18, 2025

CLOSING DATE: Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs.

Examples Of Duties

Duties may include but are not limited to the following:

• Assess workload requirements and assigns staff to ensure the functions of assigned shift are completed; adjusts work schedule; may approve overtime;
• Assumes responsibilities of any position on the shift including: researching and processing criminal records; providing information to law enforcement personnel and the general public; performing fingerprinting and licensing services for the public; updating state, local, and federal computer databanks, and responding to inquiries;
• Trains records staff in all functions of the criminal records division;
• Enters and retrieves data from various governmental computer systems; trains subordinate staff on computer systems; develops user requirements for new database systems;
• Monitors and reviews weekly performance evaluations completed by trainers; complete annual performance evaluations on assigned staff; sets and/or recommends work performance standards;
• Interviews candidates and makes recommendations for hiring or promotion;
• Prepares Department Divisional Reports as required;
• Researches and analyzes information for NCIC validations, sealings, and release of information under the Public Records Act; and
• May testify in court.
• Other related duties as required.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

Department/Agency Service
Currently working as a Regular employee for the County of Ventura Sheriff’s Office. NOTE: A Regular employee is an employee who holds an allocated full-time or part-time position in the County budget excluding (but not limited to) extra help or intermittent employees, provisional appointees, enrollees in training programs, and/or independent contractors.

EDUCATION, TRAINING AND EXPERIENCE: Considerable law enforcement records experience that has led to the acquisition of the required knowledge, skills, and abilities. The required knowledge, skills, and abilities can also be obtained by three (3) years of experience in law enforcement records with at least one (1) year of experience as a lead worker or training capacity.

NECESSARY SPECIAL REQUIREMENT:
Possession of, or the ability to obtain, a valid CLETS certification. P.O.S.T.

NOTE: The ability to communicate effectively in writing must be demonstrated in the completion of the employment application and supplemental questionnaire.

DESIRED:
Records Management certification.

KNOWLEDGE, SKILLS and ABILITIES

Thorough knowledge of: the principles and practices of records management; policies, procedures, and methods of law enforcement pertaining to the preparation, utilization, distribution, retention, retrieval, and release of police reports, arrest records, and a variety of other records and reports; federal, state, and local laws and regulations pertaining to records; computer operating systems and software related to processing and maintaining records; principles of training, supervision, and performance evaluation.

Working ability to: supervise, schedule, train and organize the work of subordinate staff; select, monitor, evaluate, and recommend discipline for subordinate staff; communicate effectively, both orally and in writing; make independent judgments; remain calm and make rational decisions in hostile or emergency situations; maintain accurate records; perform basic math functions and cashiering; establish and maintain effective working relationships with co-workers, representatives from other governmental departments and agencies, sworn personnel, and members of the general public; prepare reports; and ensure that the training and staffing needs of the unit are achieved.

Thoroughly skilled in: computer keyboard and mouse operation.

Supplemental Information:
Work is typically performed on rotating 12-hour shifts including nights, weekends, holidays and wearing of a uniform.

Recruitment Process

FINAL FILING DATE: This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on the closing date.

To apply on-line, please refer to our web site at www.ventura.org/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

Applicants must provide sufficient information under the Education/Work experience portion of the application and Supplemental Questionnaire to thoroughly and accurately demonstrate your qualifications in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.
LATERAL TRANSFER OPTION: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here ( Download PDF reader) ( Download PDF reader) for additional information.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: A ll applicants are required to complete and submit the questionnaire for this exam at the time of filing. The supplemental questionnaire may be used throughout the exam process to assist in determining qualifications for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration.

APPLICATION EVALUATION - qualifying: An application evaluation will be conducted to determine whether each applicant meets the stated requirements. Those individuals meeting the stated requirements will continue to the next step in the screening and selection process.

TRAINING & EXPERIENCE EVALUATION: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

NOTE: The selection process will likely consist of an Oral Exam which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is highly recommended that the supplemental questions within the application are completed with care and diligence.


ORAL EXAMINATION - 100%: A job-related oral examination will be conducted to evaluate and compare participating candidates' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

If there are three (3) or fewer qualified applicants, an examination will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application based on established criteria. Such score will be considered the final score for placement on the eligible list.

Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year.

The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary, and Fixed-term), Extra Help and Intermittent vacancies for this position and similar positions only. There are currently two (2) Regular vacancy in Sheriff's Criminal Records.
BACKGROUND INVESTIGATION: Prior to actual appointment from the eligible list, the successful candidate will be required to pass a thorough background investigation, conducted by the sheriff's human resources bureau which may also include a polygraph examination. Background investigation findings may be a basis for removal from the eligible list. To speak to a sheriff's office representative concerning the background investigation process, call (805) 654-2375.

For further information about this recruitment, please contact Melissa Kurtz by email at melissa.kurtz@ventura.org .
EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

Service Employees International Union (LOCAL 721)

(SEIU)

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Codes: UPA, UPC, UPE, UPH, UPI, UPJ,UPT, UWS

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• County of Ventura

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