CONTRACT ADMINISTRATION MANAGER (ACQUISITION MANAGEMENT SERVICES)

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.

Description

Performs highly complex administration and management activities for the entire contract lifecycle related to procurement, construction, and professional services contracts, supplies, and equipment.
Recruitment Timeline: Interviews are projected to be scheduled for the week of June 19, 2025 . These dates are subject to change . We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.

Examples of Duties

• Oversees the negotiation, daily administration, and review of contracts for professional, support, and technical engineering projects to ensure conformance with Metro procedures, specifications, and applicable regulations

• Provides business advisement to clients on upcoming and current solicitations and contracts

• Oversees, reviews and comments on Request for Proposals (RFPs) packages

• Approves final packages for advertising, printing, and distribution

• Conducts pre-bid and pre-proposal meetings to answer questions and set schedules

• Receives bids and proposals, acts as chairperson on bid/proposal evaluation team, and recommends contract awards to supervisor

• Negotiates and executes contracts

• Prepares various contract award letters and notices

• Responds to bid and proposal award protests

• Completes final draft of contracts

• Participates in initial contractor and consultant conferences

• Initiates action to resolve problems with consultants and other professional service firms; provides guidance in negotiating claims; reviews, monitors, and plans the acquisition of equipment and materials and selecting construction contractors

• Maintains an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, and payment schedules

• Establishes evaluation criteria in conjunction with Project Manager

• Reviews invoices and payments

• Negotiates and approves change orders and contract amendments

• Coordinates escrow agreements and other contractual documents

• Attends progress meetings to review contract issues, set payment schedules, and make adjustments to contract administration

• Monitors contract compliance

• Assists in developing claim strategies designed to minimize damage assessment and effect on schedules

• Arranges and participates in final inspection and prepares closeout documents

• Prepares monthly status reports, summaries, and other correspondence

• Briefs management on assigned projects and gives oral presentations as applicable

• Supervises, trains, and motivates assigned staff

• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees

• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
  
  May be required to perform other related job duties
  

Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Economics, Business, Public Administration, or a related field; Master's Degree in a related field preferred

Experience

• Six years of relevant experience or three years of relevant supervisory-level experience performing complex contract administration work; some positions in this class may require specialized experience in area of assignment

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
• Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred

Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

• Experience managing full lifecycle contract administration duties for complex multi-million-dollar procurements for professional services, materials and equipment, and/or rolling stock.
• Experience leading proposal evaluations teams, performing cost/price analyses, and overseeing and executing negotiations for contract awards.
• Experience executing and analyzing and processing change orders, contract modifications, as well as resolving disputes and/or claims.

Essential Knowledge

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles, and practices of contract administration for public agencies
  
• Applicable local, state, and federal laws, rules, regulations, and policies governing public procurement and complex heavy construction contract administration processes
  
• Bid and contract analysis and preparation techniques
  
• Cost and price analysis
  
• Principles of supervision
  

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Performing complex contract administration work and management work
  
• Planning, organizing, and monitoring the work of a contract administration unit
  
• Analyzing situations, identifying problems, and recommending solutions
  
• Exercising sound judgment and creativity in making decisions and in stressful situations
  
• Mediating and negotiating
  

• Preparing comprehensive reports, contracts, specifications, correspondence, RFPs, and IFBs (Invitation for Bids)
  
• Determining strategies to achieve goals
  
• Communicating effectively orally and in writing
  
• Interacting professionally with various levels of Metro employees and outside representatives
  
• Time management, flexibility, and adaptability
  

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Compile, analyze, and interpret complex data
  
• Work independently and in a team environment
  
• Think and act independently
  
• Multi-task and work well under pressure
  
• Interview and evaluate contract proposal respondents
  
• Represent Metro before the public
  
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets
  
• Supervise assigned staff
  
• Read, write, speak, and understand English
  

Special Conditions

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Communicating through speech in the English language required

AHM

Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program . Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at www.metro.net and complete an online Employment Application.

Computers are available to complete online Employment Applications at the following Metro location:

METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012

Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.

*Open to the public and all Metro employees

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

*Please refer to the applicable benefit type (Regular or Temporary)*

BENEFITS FOR REGULAR EMPLOYEES

Benefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro.

We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.

Medical/Dental/Vision Plan- Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.

Group Life Insurance- PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.

Accidental Death & Dismemberment Insurance- PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.

Long-Term Disability Insurance- 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.

Holidays- 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.

Time off with Pay (TOWP)- Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday.
Years of Service Annual Accrual
Hire date - 5 years20 days
Beginning of 6th - 10th year25 days
Beginning of 11th - 15th year30 days
Beginning of 16th + years35 days

Pension Plan- PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.

Other Benefits: Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.

BENEFITS FOR TEMPORARY EMPLOYEES

Temporary (Contingent) employees are eligible for the following benefits only:

• Kaiser medical insurance
• Public Pension Plan
• 457/401K Plan
• Flex Spending
• Paid Sick Time
• Fare Media
• Rideshare Subsidies
• Metro One Fitness membership

For more information on the Benefits Enrollment for Contingent Employees, please visit LA Metro’s Pension & Benefits website at www.benefits.metro.net .

Closing Date/Time: 5/14/2025 5:00 PM Pacific

• 

• Los Angeles County Metropolitan Transportation Authority - LA Metro

Show more