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Job Description
Grade 20 - Starting Annual Salary: $170,179.00. Rate of pay depends on qualifications.
Job Description
JOB SUMMARY
The Contract Administrator collaborates with and guides internal customers to obtain construction, professional and consulting services for the company through Requests for Qualifications (RFQ), Requests for Proposals (RFP), Requests for Competitive Sealed Proposals (RFCSP), Competitive Bidding (“low-bid”) and alternative construction delivery methods. The position is responsible for solicitation development and review, contract preparation, award recommendation and contract modification.
ESSENTIAL FUNCTIONS- Solicitation preparation, document review, advertisement, solicitation communications, and receiving of proposals and bids.
- Schedules, coordinates and presents at pre-submittal, pre-proposal and pre-bid meetings.
- Schedules, coordinates and facilitates technical evaluator committee consensus discussions.
- Attends selection committee meetings and vendor interviews.
- Conducts bid openings, prepares and verifies bid tabulations.
- Provides assistance to internal and external customers.
- Solicits construction contracts, including alternative construction delivery methods.
- Prepares and processes the necessary documents required for proper execution of contract amendments.
- May facilitate the negotiations on professional service contracts and amendments, as needed.
- Applies and interprets contracting principles, practices, theories, laws, procedures and terminology, including Texas State Statutes - Local Government Code Chapters 252 & 271 and Government Code Chapters 2252, 2253, 2254, 2258 and 2269.
- Utilizes SAWS’ solicitation and contracting website for posting and updating specified project solicitations, award and related information.
- Functions as a facilitator in the selection of consulting and professional services and performs public bid openings for construction projects.
- Utilizes SAWS’ contracting and project management system software to manage solicitations and contract execution.
- Coordinates and manages the interview process for professional service solicitations on behalf of executive management.
- Performs other duties as assigned.
DECISION MAKING- The Contract Administrator works under moderate supervision.
MINIMUM REQUIREMENTS- Bachelor’s degree in Business Administration, Public Administration or related field from an institution accredited by a recognized accrediting agency.
- Four years’ professional experience in purchasing, procurement and/or contracting to include preparing solicitations, contracts and/or contract amendments.
PREFERRED REQUIREMENTS- Certification as a Certified Professional Public Buyer (CPPB) or Certified Commercial Contract Manager (CCCM).
- Six years’ professional experience in purchasing, procurement and/or contracting to include preparing solicitations, contracts and/or contract amendments.
- Experience soliciting construction projects using alternative construction delivery methods.
JOB DIMENSIONS- Proficient in the use of word processing, spreadsheet, presentation, database and financial software.
- Ability to maintain regular contact with Directors, Managers, internal and external customers to develop specifications, contract requirements and legal compliance.
- Ability to maintain effective working relationships and public relations. Frequently contacts and collaborates with internal and external customers, vendors, governmental agency representatives, consultants, contractors and the general public.
- Ability to communicate effectively, both verbally and in writing.
PHYSICAL DEMANDS AND WORKING CONDITIONS
Works mainly in an office environment. On occasion, may require visits to project sites with exposure to heavy traffic, construction, rugged terrain, excavations and possible hazardous environmental conditions.
San Antonio Water System values the contributions of all its employees, providing them the best in compensation and benefits. The benefits package is designed to attract and retain a workforce of qualified employees who share a responsibility in providing quality water to 1 million consumers.
From an affordable medical and dental plan to life-sustaining retirement and insurance plans, we offer benefits that reward employees for their commitment to a challenging career at SAWS. Employee benefits include the following:- Competitive, market-based salaries
- Performance-based incentives
- Medical benefits
- Dental benefits
- Life insurance
- Prescription drug program
- Vision care plan
- Two retirement plans
- Deferred compensation plans (457 plan)
- Disability income
- Paid leave (vacation, sick, personal)
- Education assistance program
- Employee assistance program
- Flexible, tax-deferred health and dependent care spending accounts
- Wellness programs
- On-Site Fitness Facilities
- Community service opportunities
Closing Date/Time: 5/25/2025 11:59 PM Central -
ABOUT THE COMPANY
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San Antonio Water System
Show moreThe San Antonio Water System (SAWS) is a public utility owned by the City of San Antonio. SAWS serves 2 million people in Bexar County as well as parts of Medina and Atascosa counties. The population includes more than 511,300 water customers and 457,600 wastewater customers. SAWS actively seeks out public participation in its operations and planning, while SAWS volunteers strive to help their neighbors in need.
As an industry leader in conservation and water and wastewater management, SAWS provides sustainable, affordable water services. To deliver responsible water services, our investment in our employees – one of our greatest assets – ranks as a top priority.
San Antonio Water System's Board of Trustees has adopted mission, vision and values statements that serve as a foundation to move the utility forward through 2050 and reinforce San Antonio's much-deserved reputation as Waterful.
Our Mission: Sustainable, Affordable Water Services / Our Vision: To be leaders in delivering responsible water services for life. / Our Values: Excellence, Integrity, Respect and Safety.
SAWS is a values-based organization that believes in diversity in all aspects of our business. At SAWS, we attract and retain the finest individuals whose diverse talents drive innovation. We recognize that differences in race, ethnicity, religion, gender, gender identity, sexual orientation, nationality, physical ability or any characteristic protected by law, enrich and empower our work environment. We respectfully infuse diversity in our daily work lives with the knowledge that people from a variety of backgrounds and life experiences make connections that make SAWS a success.
SAWS is committed to providing our employees with a healthy, safe, and rewarding work environment where all employees have an equal opportunity for professional and personal growth. SAWS employees go beyond what is expected – developing remarkable, award-winning programs in conservation, water resources, watershed protection and wastewater treatment.
Why Choose a Career at SAWS?
For Your Work-Life Balance: SAWS is proud to invest in its employees by offering a variety of paid time off to help meet the work-life balance goals of you and your family.
For Your Professional Growth: Professional growth is key to both our employees’ success as well as SAWS’. That’s why SAWS offers a number of professional development opportunities that achieve both personal and company goals.
For Your Future: Achieving your personal financial goals is an important part of your life. SAWS makes it easy for employees to save for retirement by providing several retirement plan options.
For Your Health: SAWS offers a range of health, dental and vision benefits, and Wellness Programs to help meet each employee’s needs.
For your Protection: SAWS offers life insurance and disability coverage to meet the need for protection against life’s unexpected events.
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