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Job Description
Program Coordinator-Admin Area
41163BR
41163BR
Position Description
Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.
Major/Essential Functions- Keeps physicians' calendars and/or schedules up to date. Reminds physicians of meetings and other appointments, and has any necessary documentation ready for them.
- Scheduling of meetings, updating CMEs(Continuing Medical Education)and CVs(curriculum vitae), keeping up with leave time, and other office functions (includes completing presentations, reports, graphs, etc.).
- Transcribe letters dictated by the physician and produce letters of response independently with little input; predict need and content without direction.
- Provide guidance and direction to patients when necessary.
- Make all travel arrangements for physicians to include registration, booking flights and hotel. Assure proper reimbursement through the TTUHSC(Texas Tech Health Sciences Center) Travel System.
- General administrative support to faculty, including assisting with research projects; gathers data, articles, and tables, reviews and edits manuscripts for grammar/punctuation.
- Notifying nurses and PSS(Patient Service Specialist) of physicians' schedules for cancellation or rescheduling of patient appointments.
- Prepares and routes contracts.
- Coordination and monitoring of physicians, administrative functions to include tracking leave time, submitting leave forms, and assisting in the completion of various time management surveys and reports.
- Reconciling and maintaining purchase card logs. Sending requests to the departmental accountant for reimbursements.
- Input of all departmental call schedules. Provide updates as necessary and assist in the coordination of call schedules by verifying days out and possible conflicts with all departmental faculty.
- Assist the Clerkship Director with all duties and functions associated with the 4th-year clerkship. Including maintaining medical student records, grades and evaluations as well as other pertinent documentation. Assists in scheduling evaluations and lectures as needed for MS 3 clerkship. and in proctoring and scheduling OSCE exams for MS3 clerkship, as needed.
Required Qualifications
High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.
To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=891199
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
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ABOUT THE COMPANY
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Texas Tech University Health Sciences Center
Show moreAbout Us
Nationally recognized for innovative programs, academic achievement, cutting-edge research and exceptional patient care, Texas Tech University Health Sciences Center aims to promote a greater health environment for West Texas and beyond. While our flagship campus resides proudly in Lubbock, Texas, TTUHSC operates five schools with campuses in Abilene, Amarillo, Dallas/Fort Worth, Lubbock and the Permian Basin (Midland & Odessa).
Like Texas itself, we are an independent and proud institution that is part of a larger union, the Texas Tech University System. As a university separate from Texas Tech University, we have been entrusted with a singular charge: to teach the next generation of doctors, nurses, pharmacists, researchers and health care professionals while simultaneously providing the people of West Texas with world-class patient care. We are both an institution of higher learning and a place where real people come for life-saving medical care.
Our Mission
As a comprehensive health sciences center, our mission is to enrich the lives of others by educating students to become collaborative health care professionals, providing excellent patient care, and advancing knowledge through innovative research.
Our Values & Culture
Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Our five values guide our actions and principles: Beyond Service, Kindhearted, Integrity, One Team, and Visionary.
Compensation & Benefits
We are proud to offer many exceptional employee benefits, including a generous compensation package with comprehensive benefits, medical and dental insurance, paid time off and substantial automatic retirement contributions. Additionally, we invest in employee success by providing many resources designed to support your personal and professional growth, including:
- Comprehensive Health Plans and Other Core Insurance
- State Retirement Programs and Pension Options
- Retiree Insurance for Lifetime Medical Benefits
- Continuing Education & Lifelong Learning Programs
- Tuition scholarships for employees and their dependents
- Leadership and Professional Development Programs
- Mental and Physical Wellness Programs
- Employee Recognition Programs and Longevity Pay
We are excited for you to consider joining our team at the Texas Tech University Health Sciences Center. Consistently ranked as a "Great College to Work For" by the Chronicle of Higher Education, TTUHSC provides so much more than just a job!
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