Facility Maintenance Supervisor I/II

Description

The Agency

The General Services Agency (GSA) is made up of Fleet Services, Facilities, Procurement, Special Services, Security and Business Support, and the Parks Department. The agency is responsible for a broad spectrum of services to all the County departments and agencies. It requires a very diverse workforce to accomplish the GSA mission of contributing to the quality of life in Ventura County by partnering with their customers to provide expertise and cost-effective service delivery, and foster the preservation of natural resources.

The Position
Under close (level I) or general (level II) supervision, the Facility Maintenance Supervisor I/II performs progressively complex engineering-related field and office duties and oversees the work of Trades and Maintenance Engineers and support personnel in an assigned County facility, and performs related duties as required.

The successful candidate will have thorough to comprehensive knowledge of, and good judgment regarding, building systems and maintenance; corrective and preventive maintenance; contract management; electrical, mechanical, plumbing and indoor environment control systems; in addition, they will possess outstanding communication and customer service skills and the ability to effectively lead, direct, and train subordinate staff; and maintain productive collegial interpersonal relationships.

The ideal candidate will have an extensive experience applying engineering science and technology to commercial, industrial, and/or large campus-type facilities maintenance including experience managing repair and maintenance contracts, tracking expenses, adhering to annual budgets, and recommending cost-effective solutions.

PAYROLL TITLES AND APPROXIMATE SALARIES:
Facility Operation Specialist I, $3,308.69 to 4734.26 biweekly
Facility Operation Specialist II, $3673.31 to $5,242.25 biweekly

WHAT WE OFFER:

• Merit Increases - New employees are eligible for an initial 5% merit increase within the pay range upon completion of at least 1,040 hours (approximately 6 months) assuming work meets satisfactory standards. Subsequent merit increases within the pay range will be upon completion of each additional 2,080 hours (approximately one year) from the initial merit increase.
• Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.
• Vacation Accrual - New regular, full-time employees shall accrue approximately 14 days of vacation a year for the first 10,400 hours or 5 years of service; vacation accruals increase at 5, 11, 12, 13, 14, 15 and 20 years of service topping out at 26 days a year and 400 hours of vacation hours banked.
• Annual Leave Redemption - Upon using eighty (80) hours of annual leave during the preceding calendar year, an employee may request to "cash in" or redeem up to 80 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months.
• Sick Leave - Full-time regular employees accrue 3.08 hours of sick leave per bi-weekly pay period with an advance at hire of 40.04 hours which will be balanced at the completion of 13 bi-weekly pay periods.
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions.
• Health Plans-Full-time employees are given a flexible credit allowance of $702 per biweekly pay period to offset the purchase of medical, dental, and/or vision insurance for you and your dependents.
• Flexible Spending Accounts - Pre-tax benefit towards eligible medical, dental and vision care and/or dependent care expenses.
• Pension Plan - Participation in the County's defined pension plan, which has reciprocity with CalPERS.
• Holidays - 12 paid days per year which includes a scheduled floating holiday.
• Additional Benefits - Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program.

To learn more about benefits, please follow the link below:
https://vcportal.ventura.org/CEO/HR/MOA/docs/VEA_MOA_%202022-2025.pdf Facility Operation Specialist I/II is represented by the Ventura Employees Association (VEA) and is not eligible for overtime compensation.

Examples Of Duties

Duties may include but are not limited to the following:

• Supervises subordinate staff; assigns, monitors and ensures completion of assigned work; schedules work at assigned facilities including preventative and corrective work; monitors employees' time accounting.
• Determines utilization of in-house or contract resources. and coordinates with vendors and other County employees to complete small projects.
• Administers maintenance contracts for elevators, generators, HVAC services, back flow preventers, fire/life/safety equipment and other maintenance services; defines statements of work; estimates scope of work; orders parts; updates preventive maintenance program; documents equipment history and recommends repairs.
• Performs building inspections; identifies and prioritizes needed repairs and maintenance, including sustainable solutions.
• Tracks budgetary expenditures; ensures compliance with budgetary controls; recommends cost-effective solutions; reviews cost and pricing; processes invoices.
• Keeps customers informed of work status; ensures maintenance services align with customers' service needs, and acts as liaison with facility tenants.
• Ensures facilities' operations are in compliance with State Fire Marshal and other regulations and administers permits for generators, elevators, underground storage tanks, hazmat use and storage, and pressure vessels.
• Implements agency-approved facility safety program; enforces and maintains compliance with safety and other divisional policies and procedures.
• Represents the County at meetings and serves on committees and councils as needed.
• Performs other related duties as assigned.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, AND EXPERIENCE
Considerable experience performing building maintenance management which has led to the acquisition of the required knowledge, skills, and abilities. The required knowledge, skills, and abilities also can be obtained by completion of a bachelor's degree in engineering or a related field and three years (Level I) or four years (Level II) of experience operating and maintaining a large facility including planning and estimating construction and maintenance projects.

NECESSARY SPECIAL REQUIREMENTS

• Must possess and maintain a current valid California driver license.
• Two years of experience with:
  • Leading and/or supervising trades and/or maintenance personnel
  • Maintenance of facility and construction systems;
  • Implementing safety programs related to facility maintenance;
  • Managing repair and maintenance contracts.
  • Ability to work outside or in a locked detention facility and occasionally be exposed to inclement or hazardous conditions.
  • Ability to perform moderate physical activities.
  • The successful candidate must undergo a Sheriff and in-depth Probation Department Background investigation and receive clearances from both departments prior to hiring. Maintaining such clearances is a condition of employment.

KNOWLEDGE, SKILLS, and ABILITIES
Thorough (Level I) to comprehensive (Level II) knowledge of:

• Current principles of electrical and mechanical systems;
• Acceptable standards, principles, and practices and principles in facility maintenance management including building systems, planning, scheduling, safety concerns, inspections, scheduled maintenance methods, and contracting;
• Modern methods, materials and equipment used in the construction of buildings, sewer systems, water systems, climate control systems and building security systems;
• Principles and processes for providing quality customer service;
• Supervisory and management practices including discipline, training and performance evaluation techniques, personnel principles;
• Computer systems applications related to building maintenance.

Some knowledge of:

• The practical application of engineering science and technology;
• Budgeting techniques including tracking expenditures, recommending cost-effective solutions, and compliance with budgetary controls.

Thorough (Level I) to comprehensive (Level II) ability to:

• Supervise, motivate, train and direct staff; including administering the Agency's safety program;
• Evaluate, develop, select and use both agency and contract resources;
• Model effective customer services practices;
• Resolve conflicts and problem solve in a creative and positive way;
• Communicate effectively both orally and in writing;
• Develop and maintain productive, professional and collegial interpersonal relationships;
• Assess customer needs, meeting quality standards for services, and evaluating customer satisfaction;
• Use good engineering judgment, effectively manage a large workload and remain flexible in response to changing organizational goals and deadlines;
• Operate office computer systems and civil engineering equipment.
• Plan, schedule, and coordinate small projects

Skill in:

• Applying principles, techniques, procedures, and equipment to the design of facility and construction systems.

Recruitment Process

FINAL FILING DATE
This is a continuous recruitment and may close at any time. Applications must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on the closing date.

To apply on-line, please refer to our website at www.ventura.org/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources , 800 South Victoria Avenue, L-1970, Ventura CA 93009.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application; however, it /they may not be substituted in lieu of the application.

NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here for additional information.

SUPPLEMENTAL QUESTIONNAIRE-qualifying
All applicants are required to complete and submit the supplemental questionnaire for this examination at the time of filing . The supplemental questionnaire may be used throughout the examination and selection process to assist in determining each applicant's qualifications for the position. Failure to fill out the supplemental questionnaire will disqualify you from the recruitment process.

APPLICATION EVALUATION-qualifying
All applications will be reviewed to determine whether the stated requirements are met. Applicants meeting the stated requirements will be invited to the next step in the examination process.

TRAINING & EXPERIENCE EVALUATION
A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

NOTE: The selection process will likely consist of an Oral Exam, which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence.

ORAL EXAMINATION - 100%
A job-related oral examination may be conducted to evaluate and compare participating examinees' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

If there are three (3) or fewer qualified applicants, an examination will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.

Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year. The eligible list established from this recruitment may be used to fill present and future Regular (including Temporary and Fixed-term), Intermittent and Extra Help vacancies for this and similar positions only. There are currently two (2) Regular vacancies in the General Services Agency.

If appointed at the lower level, the incumbent may be promoted to the higher level without further exam upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the department.

BACKGROUND INVESTIGATION
Applicants will be subjected to a thorough background investigation, which may include inquiry into past employment, education, criminal background information, and driving record.
The selected candidate for this position must also undergo a Sheriff and in-depth Probation Department Background investigation and receive clearances from both departments prior to hiring. Maintaining such clearances is a condition of employment.

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

For further information about this recruitment, please contact Chinna Nahabedian by email at Chinna.Nahabedian@ventura.org or by phone at (805) 654-2458.

YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE
Ventura Employees' Association
(VEA)

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Codes: VAA, VPE

• 

• County of Ventura

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