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Job Description
Job Summary
The purpose of this position is to perform a variety of clerical tasks for the department. This is accomplished by posting revenues collected from various departments; maintaining transactions for building and construction management services; monitoring and setting-up a security card access systems and reconciling procurement card changes. Other duties include providing general accounting back-up for accounts payable distributing accounts payable checks; creating reports for other accounting functions and interacting with other City employees and the general public.
Essential Job Functions- Uses a financial software system by gathering invoices; researching payments; gathering bids and memos for contract requests; running expenditure reports; completing preparatory work for the annual budget; closing out the purchase order once completed; posting cash; obtaining cash reports from all departments through email or intra-company mail and matching deposit slips to ensure that cash amounts match.
- Assists with the reconciliation of bank accounts by matching deposits on the bank statement to the cash reports that were posted on the financial software system; matching credit card charges that also pertain to the cash reports and ensuring that this coincides with the posting of cash.
- Monitors credit card use by running monthly statements; matching invoices; verifying notes for credit cards; making account adjustments; obtaining signatures; rerunning statements; making copies of statements and turning these statement copies into the accounting department.
- Monitors a monthly spreadsheet by running a capital and general ledger report; adding totals from credit card invoices, bills due, purchase order numbers out, unpaid contracts and personal computer numbers to create a financial picture and keeping track of project costs.
- Maintains employees time by creating and preparing timesheets; monitoring benefits; posting them into the system and obtaining account lines when necessary for overtime from other departments.
- Regular and dependable attendance is required.
- All other duties as assigned by a supervisor/manager within your department/division.
Minimum Qualifications- Formal Education / Knowledge: Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained within six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.
- Experience: Over one year up to and including two years.
For city employees who are regular part time (10-19 hours per week) or seasonal hired placed on City payroll, the following benefits are provided:- PARS - Public Agency Retirement System: the employee contributes 6.2% each paycheck to this retirement system and the city provides 1.3%. The employee does not pay into Social Security. All of the employees contributions may be withdrawn upon separating service from the city. The City's contributions will not be paid unless the employee retires under the system.
- Part time or seasonal employees are not eligible for any paid leave or other benefits.
- Part time or seasonal employees are limited to working only 1,000 hours per 12-month period, unless the seasonal is project based for a specific period of time which is typically less than 12-months.
Closing Date/Time: 7/11/2025 5:00 PM Central - Uses a financial software system by gathering invoices; researching payments; gathering bids and memos for contract requests; running expenditure reports; completing preparatory work for the annual budget; closing out the purchase order once completed; posting cash; obtaining cash reports from all departments through email or intra-company mail and matching deposit slips to ensure that cash amounts match.
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Special Instructions
7/11/2025 5:00 PM Central -
ABOUT THE COMPANY
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City of Grand Prairie
Show moreWelcome to the City of Grand Prairie! We Live Life Grand here – about 200,640 residents call Grand Prairie home, and we’re still growing. Grand Prairie is the 16th largest city in Texas and the 125th largest city in the United States, but we still have small town values. We are rated the #1 Best Place to Retire in the U.S., 2nd Happiest City in Texas, 5th Best City for First-Time Home Buyers in Texas, 7th Safest Large City in Texas, and in the Top 50 U.S. Best Place to
Raise a Family!We have attractions that draw almost 10 million visitors a year to:
- Epic Waters Indoor Water Park showcasing 80,000 square feet of year-round water fun referred to as a “cruise ship on land”
- The Summit Active Adult Center with state-of-the-art fitness training, indoor infinity edge pool with lap lanes and exercise vortex, theater, game room, sauna
- PlayGrand Adventures (10-acre, all-accessible playground) is an exciting opportunity to provide a safe and fun playground experience for all ages and abilities (open late 2019)
- Firehouse Gastro Park restaurant downtown (conversion of historic Firehouse #1)
- Lone Star Park Thoroughbred Horse Race Track
- The Theatre at Grand Prairie concert venue
- Historic Uptown Theater in downtown
- IKEA, Living Spaces and the Premium Outlet Mall
- Traders Village
- Lake Joe Pool
- Ripley’s Believe It Or Not! And Palace of Wax
- Epic Central Park, a 172-acre park with five lakes, a Grand Lawn amphitheater, trails and a water and light show
- Chicken N’ Pickle
- Bolder Adventure Park
- The Epic Arts, Fitness and Entertainment Center with $1 million in cardio and strength training equipment, indoor walking/jogging track, group fitness and more
Grand Prairie recently welcomed more than 50 new restaurants and retail stores along SH 161, and development continues at a brisk pace. The city offers a vibrant lifestyle, with the best parks in the nation, more amenities than most, affordable to affluent housing and friendly neighbors.
City employees work hard to ensure Grand Prairie is known as an organization that creates Raving Fans by delivering world-class service. Our employee family and elected officials constantly live our values, aggressively move toward our vision and are always looking for ways to make the business of running a city even better.The hard work, positive input and optimism of all our city employees all play a key role in our success. We look forward to you joining our
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