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Job Description
Office Support Specialist-Office of SVP Rural Affairs
42693BR
42693BR
Position Description
Provides general office support with a variety of clerical activities and related tasks. Responsibilities include but are not limited to answering incoming calls, directing calls to appropriate associates, welcoming visitors, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. Work is performed under close supervision within established policies and procedures with job performance based upon tasks completed.
Major/Essential Functions- Answer phones for the Division of Rural Affairs and manage incoming/outgoing correspondence, including tracking status.
- Maintain accurate and timely filing systems, including shredding and digital scanning.
- Complete special assignments with latitude to exercise independent judgment; assist with planning and implementation as required.
- Coordinate, prioritize, and schedule routine and emergency meetings and appointments as directed.
- Manage meeting logistics, including reserving rooms, sending invitations, preparing agendas, collating materials, and providing minutes when requested.
- Keep team members informed daily of events and changes to calendars.
- Ensure team members have necessary information for meetings, conferences, and activities.
- Provide support for travel arrangements, reimbursements, and purchasing for the Office of the SVP.
- Complete procurement card transactions, TechBuy requisitions, and purchase orders as required.
- Work with the Finance and Administration team to ensure compliance with institutional requirements on behalf of the Office of the SVP.
- Make arrangements for official guests and receive visitors for the Division of Rural Affairs.
- Assist with the planning and coordination of Division wide tours as needed.
- Ability to plan, organize and control the work of multifaceted office.
- Ability to keep or to supervise the keeping of complex records; to assemble and organize data of a complex nature, and to prepare and submit requires reports from such records
Required Qualifications
High school graduation or the equivalent plus five (5) years progressively responsible experience in a related area. Additional job related education may substitute for required experience on a year for year basis.
To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=900456
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
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ABOUT THE COMPANY
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Texas Tech University Health Sciences Center
Show moreAbout Us
Nationally recognized for innovative programs, academic achievement, cutting-edge research and exceptional patient care, Texas Tech University Health Sciences Center aims to promote a greater health environment for West Texas and beyond. While our flagship campus resides proudly in Lubbock, Texas, TTUHSC operates five schools with campuses in Abilene, Amarillo, Dallas/Fort Worth, Lubbock and the Permian Basin (Midland & Odessa).
Like Texas itself, we are an independent and proud institution that is part of a larger union, the Texas Tech University System. As a university separate from Texas Tech University, we have been entrusted with a singular charge: to teach the next generation of doctors, nurses, pharmacists, researchers and health care professionals while simultaneously providing the people of West Texas with world-class patient care. We are both an institution of higher learning and a place where real people come for life-saving medical care.
Our Mission
As a comprehensive health sciences center, our mission is to enrich the lives of others by educating students to become collaborative health care professionals, providing excellent patient care, and advancing knowledge through innovative research.
Our Values & Culture
Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Our five values guide our actions and principles: Beyond Service, Kindhearted, Integrity, One Team, and Visionary.
Compensation & Benefits
We are proud to offer many exceptional employee benefits, including a generous compensation package with comprehensive benefits, medical and dental insurance, paid time off and substantial automatic retirement contributions. Additionally, we invest in employee success by providing many resources designed to support your personal and professional growth, including:
- Comprehensive Health Plans and Other Core Insurance
- State Retirement Programs and Pension Options
- Retiree Insurance for Lifetime Medical Benefits
- Continuing Education & Lifelong Learning Programs
- Tuition scholarships for employees and their dependents
- Leadership and Professional Development Programs
- Mental and Physical Wellness Programs
- Employee Recognition Programs and Longevity Pay
We are excited for you to consider joining our team at the Texas Tech University Health Sciences Center. Consistently ranked as a "Great College to Work For" by the Chronicle of Higher Education, TTUHSC provides so much more than just a job!
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