City of Palo Alto

Palo Alto is located about 35 miles south of San Francisco; and 14 miles north of San Jose.  Palo Alto, known as the “Birthplace of Silicon Valley” and global center of technology and innovation, is the corporate headquarters for many world-class companies and research facilities such as VMWare, Hewlett-Packard, IDEO, Tesla, and Skype. Home to Stanford University and a top-ranked public school system, Palo Alto also features beautiful and historic residential neighborhoods, vibrant shopping and retail districts.

 

Palo Alto has a highly educated and culturally sophisticated citizenry that is actively engaged in making a difference both locally and globally. Unique among city organizations, Palo Alto operates a full-array of services including its own gas, electric, water, sewer, refuse and storm drainage provided at very competitive rates for its customers.

26 job(s) at City of Palo Alto

City of Palo Alto Palo Alto, CA, United States
Oct 18, 2019
Full Time
Description City of Palo Alto's Administrative Services Department has an opening for a temporary hourly Stock Clerk in their Stores Division. Stores is the Logistics and Supply division for the Administrative Services Department. Stores handle all the incoming receipt and issueof goods to the City, picks up and delivers all the City mail and packagesto City Hall and off-site locations, including libraries and fire stations. Stores also deliver all the library book transfers between the branches during the mail run. Under supervision, performs a variety of inventory maintenance functions including receiving, storing, and delivering supplies. Includes maintaining and reviewing computerized inventory records; performs other related work as required. The Stock Clerk will assist in the delivery of all City materials to offsite City locations including books and mail between the City of Palo Alto and five library branches. In addition, the Stock Clerk will transport packages from the City of Palo Alto warehouse facility to City Hall. The ideal candidate must have the ability to continually lift and stack book bins up to 40 pounds each, operate a hand truck with up to 200 pounds, and be comfortable riding in a folding jump seat in a cargo truck. This is an SEIU Hourly benefited (check benefit tab) position that is budgeted to not exceed 999 hours per fiscal year (July - June). The number of hours per week and schedule will be determined based on the assignment Essential Duties Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills and abilities, which would typically be acquired through: Assists the Storekeeper who is responsible for delivery of all mail, packages and transfer of library books daily Shipping, receiving and the issuing of goods in the warehouse Ability to understand and follow detailed instructions Ability to drive a delivery truck or van Maintain and review computerized inventory records Performs other related work as required To view the full job description click here . Minimum Qualifications Ability to consistently lift and stack book bins up to 40 pounds each Ability to operate a hand truck with up to 200 pounds Ideal Candidate Ability to consistently lift and stack book bins up to 40 pounds each Ability to operate a hand truck with up to 300 pounds Ride passenger in a folding jump seat in a walk in cargo truck, and occasionally drive Frequent lifting Follow a planned route, interact well with staff and public Must have a valid CA Driver's License with the ability to safely operate a truck and van WORK SCHEDULE: Monday, Tuesday, and Friday 7:30am-12:30pm Closing Date/Time: 11/17/2019 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Oct 18, 2019
Full Time
Description The City of Palo Alto Public Works Department: Public Works provides services integralto the community daily. The mission of the department is to provide quality services with commitment, courtesy, and pride. In partnership with the Palo Alto community, the Public Works team strives to offer efficient, cost-effective and environmentally responsible services that make Palo Alto a beautiful, vibrant and appealing City in which to live and work. The Position: The City of Palo Alto is excited to be recruiting for a passionate and energetic Project Manager. As a vital member of the Public Works Department, the Project Manager will coordinate the development, monitoring, and servicing of Public Works projects such as cleaning crews, managing vendors, in addition to procurement and contracts. The successful candidate will have knowledge with roads, pump stations, signage, asphalt, and concrete in addition to creating Invitation for Bids, Requests for Quotation, and Request for Proposals. Serving in multiple roles in a variety of settings, the Project Manager will step in for the Managers of Maintenance Operations when required. Exceptional customer service, communication, and project management skills are crucial for the successful individual. Ideal Candidate: The ideal candidate will have an operations background and experience in managing contracts, in addition to problem-solving, general supervisory skills, and the development of detailed project plans. Essential Duties Coordinates the development, implementation, and supervision of program goals, objectives,activities, and strategic initiatives assesses consequences and outcomes of program initiatives. Supervises activities and participates in the monitoring, operating, servicing, troubleshooting andmaintenance of applicable equipment and tools to ensure proper operations, which includes,analyzing and reviewing work processes, and scheduling. Serves as lead participant in preparing requests for proposals for outside contractors Originating and preparing necessary technical contract data, specifications, plans, and cost estimates; inspects quality and quantity of work, maintains accurate records of construction projects for rehabilitation projects and capital improvement projects. Administers contracts, determine the scope of work, prepares Request for Proposals, Request for Quotation, and Invitation for Bids in addition toevaluating and selecting consultants, review consultants work, monitors associated budgets, and ensures compliance with established schedules. Click here to view the full job description of the Public Works- Project Manager Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledgeand skills, which would typically be acquired through: Two years of college with emphasis on civil, mechanical and/or electrical engineering, general constructionand space planning and four years experience in civil engineering or facilities maintenance, at least two ofwhich have been in coordinating and monitoring work of contractors or in a lead/supervisory capacity. Licensing Requirements: Valid California Driver's License Closing Date/Time: 11/17/2019 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Oct 17, 2019
Full Time
Description The Department: The City of Palo Alto has a long and proud history of investing in Recreation. It is what makes Palo Alto a desirable place to live and work. Through diverse and innovative programs, Palo Alto Recreation plays an important role in creating a healthy community. The Position: The Middle School Athletics program is uniquely coordinated by the Palo Alto Unified School District and the City of Palo Alto's Recreation team. As an Athletic Administrator, the successful candidate will provide administrative support to the Recreation Coordinator by assisting in the planning and coordination of program schedules for the City's three middle schools in addition to creating and promoting marketing material. Furthermore, the ideal candidate will support the Adults Sports program by managing scorekeepers and game schedules for volleyball, basketball, and softball. In lieu of providing a medical plan, the City grants a medical stipend of $3.41, and $3.48 on July 1, 2020. Example $18.51 (hourly rate) + $3.41 (medical stipend) = $21.92 per hour. This is anSEIUHourly position with limited benefitsthat is budgeted to not exceed 999 hours per fiscal year (July - June). The numberof hours per week and schedule will be determined based on the assignment. *In addition to your application submission, please include a sample flyer* Essential Duties Plans recreational activities for Middle School and Adult Sports programs Actively recruits for coaching staff and evening scorekeepers Assists in the registration for Middle School and Adult Sports programs Monitors practices and game facilities to ensure it is maintained and ready for play. Design and promote marking material for Middle School and Adult Sports programs. Coordinate training for the coaching staff and scorekeepers Provide administrative support to the Recreation Coordinator Other duties as assigned Ideal Candidate Strong writing and oral communication skills Strong leadership Ambitious Experience with creating flyers and promotionalmaterial Closing Date/Time: 11/3/2019 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Oct 17, 2019
Full Time
Description Palo Alto Public Works Zero Waste Palo Alto's Zero Waste mission is to help the community reach its Zero Waste goal of virtually eliminating waste being burned or buried. Zero Waste goes beyond recycling - it's a systems approach that first seeks to eliminate waste wherever possible, and then manages discards through reuse and recycling. The Position This part-time hourly position is unique to the Environmental Services Zero Waste Team. It is one of the main positions to conduct field inspections related to refuse enforcement and customer inquiries. This position investigates and resolves complaints related to neighbors leaving their waste containers out in the public right-of-way, illegal dumping, unauthorized debris boxes and customer waste sorting issues. This work includes conducting field inspections, taking pictures, communicating with residents and businesses through telephone, email and warning letters, maintaining information in a database and following up with customers as needed. The position proactively monitors the City including public alleys, parking lots, and problem areas and resolves refuse issues that are encountered. In addition, the position works with the City's contracted refuse hauler to conduct service audits in the field and resolve issues related to refuse containers, trash enclosures and deconstruction requirements. This position also has some community outreach responsibilities including representing Zero Waste at some special events and providing outreach on correct waste sorting. Ideal Candidate The ideal candidate will possess the following: Knowledge of zero waste principles and practices Experience in public communication and troubleshooting waste related issues Experience working with the public especially discussing regulations• Excellent communication and teamwork skills Positive, detailed oriented and with excellent organizational skills Able to work occasional weekends and early mornings Experienced in Microsoft Office programs and eagerness to learn. This is a part-time position not to work more than 999 hours per fiscal year. Essential Duties Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: Communicate zero waste principals to businesses, the public, and City staff. Develop and implement zero waste outreach and technical assistance for residential, commercial, school, and multi-unit complex customers. Ensure commercial customers are properly sorting and managing their waste, and meeting municipal code requirements. Assist in writing letters, notices, compliance agreements, and administrative penalties. Conduct and document audit of waste containers. Review new construction plans and specifications as well as building plans for adherence to refuse enclosure and refuse waste station requirements. Perform field inspections of projects to ensure conformance with building plan requirements for refuse enclosures and refuse waste stations. Perform field inspections of businesses including meeting with managers or business owners to discuss proper procedures for when and how refuse carts are placed out for service. Conduct field inspections of construction projects to ensure compliance with the City's new salvage and deconstruction source separation requirements. Contact construction contractors and/or sub-contractors to communicate the City's debris box requirements. Coordinate development and research of solid waste reduction activities. Review and evaluate proposed legislation of interest to the City; including preparation of position paper. Keep abreast of current developments, trends, and practices in the field of zero waste and resource recovery. Closing Date/Time: 10/30/2019 11:00 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Oct 16, 2019
Full Time
Description The Police Department The Palo Alto Police Department is dedicated to providing the highest level of police services toour community. We subscribe to core values that include integrity, accountability, trust, teamwork, a positive attitude, and the professional, impartial treatment of all. To learn more about our Police Department please click here . The Position The Palo Alto Police Department is seeking an Administrative Associate II to support the departmentby performing various administrative tasks with minimal supervision. The successfulcandidate will have good judgment and sound discretion when handling information pertaining to the public, employees, governmental agencies or other groups. Ideal Candidate The ideal candidate will have strong interpersonal and communication skills to work with a variety of personnel, public officials and the community. Discretion and sound judgment skills are necessary to maintain strict confidentiality in handling highly sensitive documents and/or situations. The ideal candidate will embrace the City's emphasis on excellent customer service and be able to manage multiple and conflicting demands as issues arise. Essential Duties Depending upon assignment, duties may include, but are not limited to, the following: Use tact and judgment when making referral to appropriate source of information; give information and explain policies, procedures or regulations in response to inquiries, using knowledge of organization and its functions. Proofread and check typed and other materials for accuracy, completeness, grammar, punctuation and spelling. Schedule meetings; arrange for location and required materials; make travel arrangements for staff members' attendance at conference or seminars. Maintain office supply inventory Utilize department or city-wide software applications to process timecards, purchase orders and payments; verify receipt of materials and resolve discrepancies. Support community outreach programs, such as the Citizens Police Academy. To see the full job description click here. Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: Equivalent to graduation from high school and 3 years of progressively responsible administrative experience. SPECIAL REQUIREMENTS: Specified assignments may require possession of a valid California Driver's License. This is a Service Employees International Union (SEIU) position Closing Date/Time: 10/31/2019 11:00 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Oct 15, 2019
Full Time
Description Take this opportunity to join our Public Works Department, who strive to to provide efficient, cost effective and environmentally sensitive construction, maintenance, and management of Palo Alto streets, sidewalks, parking lots, buildings, and other public facilities; to provide appropriate maintenance, replacement, and utility line clearing of City trees; and to ensure timely support to other City departments and the private development community in the area of engineering services. The Maintenance Assistant for Public Works when assigned to the Palo Alto Water quality Control Plantmay be assigned to any of the following duties: weed removal, repair damage drainage pipe, digging diversion ditches,picking up trash, operating grass trimming equipment, washing down tanks and weirs, painting motors and pumps, and perform other related duties. This is an SEIU Hourly (limited-benefits) position that is budgeted to not exceed 1,000 hours per fiscal year. The number of hours per week and schedule will be determined based on assignment. IDEAL CANDIDATE: The ideal candidate will have the basic skills and knowledge identified in the job description in addition to the following: Someone who is self-motivated. Someone who understands verbal instruction and requires minimal supervision. Someone with mechanical skills and is comfortable working with a variety of tools. Some familiarity with plumbing such as connecting hoses, pipes. Someone with field construction background. Someone who is willing to work in inclement weather. Click here to view the job description Closing Date/Time: 11/1/2019 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Oct 15, 2019
Full Time
Description The City of Palo Alto's Community Services Department, Open Space, Parks and Golf Division is seeking entry level candidates to join our team for the Open Space Technician position.We are seeking for highly motivated individuals of all backgrounds who are interested in beginning their career in the Open Space and Parks Management. This position offers the opportunity to work closely with the ranger staff and to do a wide variety of tasks in all of Palo Alto Open Space's preserves. It is primarily a maintenance position but includes significant public contact.Uniforms are provided with the exception of boots. All training is in-house or city-provided. This is an SEIUHourly position with limited benefitsthat is budgeted to not exceed 999 hours per fiscal year (July - June). The numberof hours per week and schedule will be determined based on the assignment. Click these links to learn more about Palo Alto Open Space and jobs in Open Space. In lieu of providing a medical plan, the City grants a medical stipend of $3.34 per hour which will increase to $3.41 on July 1, 2019, and $3.48 on July 1, 2020. Example $17.54 (hourly rate) + $3.34 (medical stipend) = $21.02 per hour. Essential Duties Maintenance duties include minor carpentry, plumbing and irrigation repair; picnic area and campground cleanup; trail maintenance; tree clearing with chainsaws; grounds and lawn maintenance using string trimmers and mowers; building and restroom cleaning; trash and litter pickup. Public contact duties include answering telephones, staffing the Foothills Park entrance station, cash handling, educating visitors about rules, answering visitor questions, canoe rentals, checking in campers to the campground. Operate power equipment such as chain saws, weed whips, power pruners, mowers, etc. Require familiarity with power tools such as weed whips and chain saws. Drive trucks and tractors as required and perform minor vehicle safety maintenance. Assist park rangers as needed. Desired Qualifications: Completed twelfth (12th) grade or the equivalent. Possess valid Class C California driver's license and have satisfactory driving record (must provide current DMV printout). Possess skills needed to perform basic construction and maintenance assignments. Ability to perform manual labor requiring bending, stooping, kneeling, and lift and carry 75 pounds. Ability to work outdoors under all weather conditions in rough, difficult terrain with exposure to poison oak, dust, dirt, smoke, ticks, and rattlesnakes. Ability to communicate effectively both written and orally. Ability to demonstrate skill in providing quality customer service tactfully and courteously to a culturally diverse visitor population, city staff and other agency personnel. Perform a variety of financial record keeping using basic math and computer use. Ability to work as part of a team. Willingness to work weekends and holidays, and irregular shifts including mornings and evening shifts. Conform to departmental uniform standards. Ideal Candidate Familiar with hand tools and power tools such as chain saws, power drills, weed-whips, rock bars, post hole diggers. Experienced with tractors and mowers. Experienced with public contact, cash handling, and delivering excellent customer service. Ability to work with little direction but also work well as part of a team. Eager to learn. Closing Date/Time: 11/17/2019 11:59 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Oct 15, 2019
Full Time
Description The Department: Public Works provides services integralto our community on a daily basis. The department's mission is to provide quality services with commitment, courtesy, and pride. In partnership with the Palo Alto community, Public Works strive to offer efficient, cost-effective and environmentally responsible services that make Palo Alto a beautiful, vibrant and appealing to live and work. The Position: The Maintenance Assistant works in the Fleet Division of the City of Palo Alto's Public Works Department and is responsible for performing scheduled maintenance to city vehicles while ensuring city vehicles are safe and dependable. In lieu of providing a medical plan, the City grants a medical stipend of $3.48 Example $17.54 (hourly rate) + $3.48 (medical stipend) = $21.02 per hour. This is anSEIU Hourly benefited (check benefit tab) position that is budgeted to not exceed 999 hours per fiscal year (July - June). The number of hours per week and schedule will be determined based on the assignment Essential Duties General shop housekeeping and building maintenance including, but not limited to: Sweeping and mopping garage floors. - Cleaning spills, shop and fuel station equipment. - Emptying trash barrels. - Maintenance and replacement of shop hose reels and lubrication equipment. - Other cleaning and painting as required. Repairs and replaces passenger and light truck tires, installs mounted tires on all types of equipment. Cleans vehicle engines, chassis and exterior using high pressure spray- wash equipment. Under direction, performs work such as oil changes, fluid level checks, chassis lubrication, replacement of lights and mirrors, installation of first aid kits and fire extinguishers, removing vehicles from service. Picks up and delivers vehicles and parts. Assists Motorized Equipment Mechanics as required. Ideal Candidate Two years of automotive experience preferred Closing Date/Time: 10/25/2019 5:00 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Oct 11, 2019
Full Time
Description The Department The City of Palo Alto has provided a full range of utility services (electric, gas, water, and sewer) for over 100 years, and is one of the only publicly-owned gas utilities in the State of California. City of Palo Alto Utilities (CPAU) has been on the forefront of sustainability, with 100% carbon neutral electric and gas portfolios and an award winning solar program. CPAU is working to address long term business planning challenges related to sustainability and the long-term need to maintain safety, reliability, and reasonable rates. The Position The Resource Management Division (RMD) of CPAU has a key role in helping CPAU meet these challenges. The Division is responsible for an approximately $120 million per year budget for electricity, gas, and water supply purchases and customer efficiency and sustainability programs. The Division consists of the Utility Program Services group, which runs programs to help customers use energy more efficiently and reduce their carbon footprint, and the Resource Planning group. This position will be located in the Resource Planning group, which is a group of analysts responsible for, among other things, managing CPAU's electricity, natural gas, and water supply and delivery portfolios, developing customer retail rates, utility financial planning, and collaborating with Utility Program Services to develop and implement innovative customer programs. CPAU is seeking a Senior Resource Planner or Resource Plannerto join the Resource Planning group. We will be considering applications at either level as we may have multiple positions available. Work assigned will depend in part on the skills and interests of the successful candidate, but will likely include electric or gas supply resource planning and contract management, retail rate making, or analytical work in support of customer programs. Candidates at the Senior Resource Planner level may manage junior staff and are expected to be able to independently manage one or more of the functions within Resource Planning, such as high dollar / complex supply contracts, energy portfolio strategy, customer program portfolio strategy, or utility rate design and financial management. Resource Planners are expert individual contributors tasked with sophisticated analysis in support of Resource Planning functions. Resource Planners, under minimal supervision, perform a variety of tasks related to supply resource acquisition, financial forecasting, and customer program development for the City's electric, gas, and water utility. Each Resource Management Division staff member has the opportunity to work on a cross section of projects based on organizational needs and staff member skills and interest. Initial projects contemplated for the person hired into this position, depending on skills and experience, may include: Natural gas portfolio planning, operations, and related regulatory advocacy Analytical support for Electric Integrated Resources Plan implementation and other electric supply analysis Electric supply contract management, including negotiations with counterparties Rate design, sales analysis, and financial forecasting support Coordination with Utilities Engineering to integrate electric vehicles, solar, and similar technologies into the electric distribution system Analytical support for transportation and building electrification efforts Analysis to support customer program development and implementation Industry research and outreach to outside agencies in support of these activities The person in this position may also participate in other projects and planning efforts when needed. This is a full-time position, but applicants seeking part-time positions will be considered if there is alignment between the candidate's requirements and the department's needs. Please provide details in your application. Ideal Candidate CPAU is seeking a candidate with excellent analytical and program management skills. Experience in any of the following areas would be highly preferred: Electric supply resource planning, operations, and contract management. Natural gas supply resource planning and operations Distribution system integration of electric vehicles, solar, and similar technologies, ideally with some electrical engineering background Rate design and development and utility financial forecasting, load forecasting, and financial analysis Customer program development and implementation, particularly experience related to distributed energy resources such as photovoltaics, electric vehicles, energy storage, micro-grids, and building de-carbonization technologies is highly preferred. Essential Duties Essential and other important responsibilities and duties may include, but are not limited to, the following for the Senior Resource Planner level: Management of utility supply resource portfolios by performing resource planning, acquisitions, management, and contract administration activities, including structuring and origination of energy products and deal Manages rate and cost of service studies; formulates recommendations for customer retention and competitiveness through rates and other utility activities. Facilitates strategic planning processes (such as strategic planning for efficiency, EVs, building electrification, and other demand-side programs) through data acquisition, analysis, decision process facilitation, report preparation, and critical activity analysis and tracking. Represents the department and/or the City to the public, to other agencies, and to regional and sub-regional committees, including conducting public meetings, making presentations, and responding to requests for information. May supervise technical, clerical, and lead staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; and making hiring, termination and disciplinary recommendations. To view the full job description for the Senior Resource Planner, go here Essential and other important responsibilities and duties may include, but are not limited to, the following for the Resource Planner level: Evaluates the Utilities' supply and demand-side resource portfolio and recommends adjustments to match the City's (and/or customer's) risk and return preferences. Assists in the negotiation and writing of contracts for the purchase and/or sales of electric, gas or water resources with suppliers or buyers as appropriate. Evaluates the cost and benefits of demand-side resources including efficiency measures, demand response programs, electric vehicle programs, and customer-sited generation and storage. Assists in maintaining liaison with regional resource planning or supply agencies; serves on agency committees as required; evaluates proposals by other agencies in terms of resource costs, availability and consistency with long-term City financial projections and resource needs, and recommends appropriate courses of action. Assists in rate and cost of service studies as required and formulates recommendations for utilities rates. When assigned to distribution system integration of distributed energy resources, assist with distribution system planning and coordinates with Utilities Electric Engineering to integrate distributed energy resources into the electric distribution system. To view the full job description for the Resource Planner, go here Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: For the Senior Resource Planner Bachelor's degree in Engineering, Economics, Business Administration, or a related field and seven years of progressively responsible related experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Master's degree preferred. Licensing Requirements: Valid California Driver's License. For the Resource Planner Bachelor's degree in Engineering, Economics, Mathematics or other related field (Electrical Engineering preferred);Or Bachelor's Degree in Electrical (Power) Engineering or equivalent power engineering knowledge acquired through other means when assigned to distribution system integration of distributed energy resources.And six years of increasingly responsible experience in utilities resource planning, acquisition and portfolio management (Engineering degree may substitute for two years of experience).Note: Master's degree in Engineering or other related field and/or registration as a Professional Engineer may be considered in lieu of one year's experience. Special Requirements: Valid California driver's license. Closing Date/Time: 11/3/2019 11:00 PM Pacific
City of Palo Alto Palo Alto, CA, United States
Oct 08, 2019
Full Time
Description DESCRIPTION: The City of Palo Alto's Office of the City Attorney is seeking a Senior Legal Secretary to join their 12-member team. The position of Senior Legal Secretary requires a solid background of clerical and administrative support experience. We seek someone who is proficient with the Microsoft Office Suite. Successful candidates must demonstrate excellent written and oral communication abilities evidenced by strong grammar and punctuation, effective writing and proofreading skills, and competency in formatting documents. The capability to work collaboratively with your colleagues to support several attorneys and to interact professionally with clients as shown through your interpersonal, customer service, and organizational skills are necessary characteristics. An eagerness to take on interesting challenges with a commitment to public service in a fast-paced, professional environment are all essential qualities for this position. A good sense of humor and ability to juggle a variety of ongoing and varied tasks while answering phones and greeting clients is highly desirable. Five years prior experience working in a municipal law or other governmental office is desirable but not required. Salary Range: $63,876 to $95,805 with excellent benefits (see benefits tab for more information). No overtime/ 9-hour workdays with every other Friday off. Preferred Filling Date: November 12, 2019 so we encourage you to apply now! Essential Duties Essential and other important responsibilities and duties may include, but are not limited to, the following: Prepares draft ordinances, resolutions, legal papers, and court documents; requiring comprehensive knowledge of technical legal terminology and prescribed document formats from brief oral and written instruction; researches source documents for relevant data; initiates specified correspondence, such as transmittal letters, independently for signature by appropriate staff. Processes pleadings, subpoenas, contracts, ordinances, resolutions and other legal documents and correspondence, memoranda and reports applying knowledge of correct processes and procedures including compliance with local court rules. Reviews finished materials for completeness, accuracy, format, compliance with policies and procedures and appropriate English usage; organizes and maintains various administrative, reference and follow up files. Establishes, maintains, revises and updates departmental databases including but not limited to claims and litigation databases; prepares weekly status reports for attorney staff and agenda management; semi-annual litigation reports and such other reports as requested by City Attorney. Coordinates materials and prepares attorneys for upcoming City Council, commission, board, or committee meetings. Acts as receptionist for the City Attorney's Office, including screening telephone calls, correspondence, and/or visitors; distributing mail and providing oral or written responses to inquiries which may require use of judgment and interpretation of policies and procedures; makes referrals to other appropriate sources of information, using tact and judgment, and applying knowledge of diverse legal procedures. Makes appointments, maintains calendar, tickler file, schedule and arranges meetings and makes travel arrangements; organizes meetings and prepares requested informational material for attorneys.Follows up with appropriate attorney to ensure departmental deadlines as well as legal and/or court deadlines are met. Reviews claim forms, works with department to obtain report of the facts, meet with appropriate representatives and request additional information as determined, such as requesting the department to take and submit pictures, evaluates liability claims against the City, by reviewing department recommendation and analyzing internal City rules, regulations, etc. Prepares preliminary determination of the settlement of in- house claims; sets and reevaluates claim reserves; makes recommendations to City Attorney regarding settlement amounts by completing applicable research. Attends small claims court on the City's behalf with department representative. Compiles narrative and statistical reports as needed, including monthly status of litigation reports; assists in the development of departmental budget requests on an annual basis. Files or arranges for the filing of legal briefs and other paperwork with the court. Organizes own work, sets priorities and meets critical deadlines. Performs related duties and responsibilities as required. To see the full job description click here. Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: Training and experience equivalent to completion of the twelfth grade and 5 years current increasingly responsible, full-time legal secretarial experience with an emphasis in litigation; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Municipal or governmental experience desirable. Licensing Requirements: None. Closing Date/Time: Continuous