Port of Oakland

We the Port of Oakland invest our resources in quality facilities and services for our airport, real estate, and seaport tenants and customers, so that through their activities we create economic vitality, jobs and waterfront enjoyment for Oakland and the region while generating earnings to reinvest in our activities.

The Port of Oakland headquarters is located at 530 Water Street, Oakland, California 94607. The Port of Oakland occupies 19 miles of waterfront on the eastern shore of San Francisco Bay, with 665 acres devoted to maritime activities and another 3,000 acres devoted to aviation activities.

2 job(s) at Port of Oakland

Port of Oakland Oakland, California, United States
Jan 15, 2019
Seasonal
*$18.00 hourly subject to approval by the Board of Port Commissioners* We are looking for highly motivated and aspiring college students to join us for an exciting paid summer internship opportunity.  We are offering internship opportunities in a variety of fields: Aviation, Communications, Community Relations, Contract Compliance, Engineering, Governmental Affairs, Human Resources, Information Technology, Legal, Maritime Marketing, Planning & Development and Risk Management.  This 9-week paid internship opportunity is designed to provide college students with 1) professional work experience and 2) exposure to the Port of Oakland's three business lines and operations.  The primary goal is to develop a deep understanding of the Port of Oakland's mission and business objectives and interact with internal and external stakeholders. The 2019 Summer College Internship Program runs from Tuesday, June 18, 2019 through Friday, August 16, 2019. Examples of Duties: Interns perform a wide range of critical assignments and projects that vary from general administrative to technical and project-based assignments.  Some projects will require field work and specific proficiencies and computer skills. Minimum Qualifications: Applicants must meet all of the requirements below: High school graduate, currently enrolled in and attending college full-time, with a minimum grade point average of 2.75 Reside in the Bay Area during the term of the internship. The Bay Area includes nine counties: 1) Alameda, 2) Contra Costa, 3) Marin, 4) Napa, 5) San Francisco, 6) San Mateo, 7) Santa Clara, 8) Solano and 9) Sonoma Additional Requirements: Application materials for the internship consist of the following: Due Online by 5 pm PST on Friday, March 1, 2019 Current Port of Oakland NeoGov online application Supplemental Questionnaire Resume Must be received by Port staff by 9 am PST on Friday, March 8, 2019 Copy of college transcript (within the past school term) Two (2) letters of recommendation (one letter must be on college letterhead and signed by a school counselor/official E-mail transcript and letters of recommendation to portofoaklandintern@portoakland.com or mail to 2019 Summer College Internship Program, 530 Water Street, Oakland, CA 94607. Interviews will be scheduled for applicants who meet all eligibility requirements of the internship program and submit their application materials, including the supplemental questionnaire, resume, transcripts and letters of recommendation by the deadline.  In-person interviews are preferred.   Other forms of face-to-face interviews may be arranged for students studying away from the Bay Area. Hiring of interns is also subject to verification that the students do not not have prior membership in the California Public Employees' Retirement System (CALPERS).   Please refer to the document posted on http://www.portofoakland.com/business/job-center/internships/ that lists all CALPERS agencies. Closing Date/Time: Fri. 03/01/19 5:00 PM Pacific Time
Port of Oakland Oakland, California, United States
Dec 20, 2018
Full Time
*** All completed applications for this position must be submitted online no later than 5:00 pm, on the closing date of the recruitment.  PAPER APPLICATIONS WILL NOT BE ACCEPTED .  Please follow all submission instructions to ensure your application is complete.  Resumes will not be accepted in lieu of online applications, therefore, it is important for online applications to be completed fully.  Late applications will not be accepted beyond the closing time and date for any reason, including any technical issues, such as system, browser, or computer failures, etc. *** Under direction, provides varied, complex and confidential secretarial and office administrative assistance to the Secretary to the Board and the Board of Port Commissioners and other senior administrative staff; responsible for coordinating the records management function and providing backup support to the Secretary of the Board; serves as legal signatory for a wide variety of legal documents.  In the absence of the Secretary of the Board, the Assistant Secretary acts as Secretary of the Board.  Performs related work as required. Examples of Duties: Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed. Incumbent may perform other related duties at the equivalent level. Assists with the organization and production of the Board of Port Commissioners' agenda; coordinates logistics for meetings including the preparation and production of visual presentations, reports, documents and minutes; prepares and distributes the agenda for Board meetings. Acts as Secretary of the Board on a relief or as assigned basis. Seals and certifies Port documents. Assists in the preparation, organization and maintenance of logs, calendars, retrieval systems and other tickler systems for the Secretary to the Board. Assures compliance with the Brown Act and the Port of Oakland's Sunshine Ordinance. Prepares and publishes legal and other notices. Processes records of the proceedings and actions of Board meetings; maintains the official records and reports of the Board; helps ensure that actions by the Board are recorded properly. Acts as confidential secretary for the Secretary to the Board and Port management and the Board of Port Commissioners. Attends meetings of the Board of Port Commissioners and other bodies, taking and transcribing minutes of proceedings for permanent records. Composes correspondence and memoranda for Secretary to the Board, the Board of Port Commissioners and Port management. Disseminates information through personal contacts and various communication methods. Coordinates a comprehensive records management program, including appropriate control over the maintenance, protection, retention and disposition of records in accordance with legal and operational requirements; maintains office files and records. Assists Port Commissioners in providing travel planning, coordination and in facilitating reimbursement. Performs other duties as assigned. Minimum Qualifications: EDUCATION AND EXPERIENCE This position requires a combination of education and experience reflecting possession of the required knowledge, skills and abilities.  A typical combination would include possession of an associate's degree in business or public administration or equivalent with four years of progressively responsible secretarial experience, of which two years must be at the full journey level. KNOWLEDGE, SKILLS AND ABILITIES To perform the typical task and duties of the position successfully, the knowledge, skills and/or abilities listed below are required. Knowledge of: City Charter, Port Ordinance, Board of Port Commission By-Laws and Administrative Rules and Port policies and procedures. Legal requirements related to public agency meeting notices and proceedings. Civil Service Rules, Memoranda of Understanding and other policies and procedures governing employee affairs. Port organization and processes. Research methods and report writing techniques. Records management, including inventory systems, retention schedules and automated information retrieval systems. Local, state and federal laws pertaining to records management and retention. Proper English usage, including grammar, spelling and punctuation. Principles of customer service delivery. Operations of modern office equipment and procedures. Personal computers utilizing database management and word processing applications. Ability to: Communicate with other and to assimilate and understand information, in a manner consistent with the essential job functions. Interpret and apply laws, rules and regulations. Locate, assemble and retrieve data. Organize and maintain a filing system. Be detail-oriented and monitor timelines to ensure legal compliance. Follow general instruction and use sound independent judgment within policy, procedural and legal guidelines. Perform a variety of administrative support duties independently. Interpret, address and edit correspondence and documents and to perform research as needed. Establish and maintain effective working relationships with those contacted in the course of work. Work successfully in a team setting. Organize work and coordinate and prioritize projects. Maintain a high level of confidentiality. THE SELECTION PROCESS Stage I:  Application and Supplemental Questionnaire Evaluation (Pass/Fail) - The first stage in the selection process will consist of an application and supplemental questionnaire appraisal review (pass/fail).  Applications submitted without a completed supplemental questionnaire will not be given further consideration.  Meeting the minimum qualifications does not guarantee advancement to the next stage.  Only the most suitably qualified candidates will be invited to Stage II .   Stage II: Assessment Examination (Weighted 100%) - The second stage of the selection process may consist of a combination of job-related situational project exercises and an oral panel interview designed to assess technical knowledge and any additional other KSAs.  Job-related situational project exercises may consist of written exercises, performance exercises or other situational exercises that would assess the KSAs.  The Assessment Examination is designed to test your overall aptitude for the position.   Candidates must achieve a scale score of 70 or more on this examination to be placed on the hiring list for employment consideration .  The Port of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity.       ADVISORIES   Immigration and Reform Control Act:   In compliance with the Immigration and Reform Act of 1986, the Port of Oakland will only hire individuals who are legally authorized to work in the United States.  Social Security card must be presented, and the name on it must match the name on the application.   Americans with Disabilities (ADA): In compliance with State and Federal Laws, the Port of Oakland will employ and promote qualified individuals without regard to disability.  The Port is committed to making reasonable accommodations in the selection process and in the work environment.  Individuals invited to advance in the examination process will be provided the opportunity to request a reasonable accommodation. Additional Requirements: Must possess a valid California Class C driver's license at the time of and for the duration of appointment. The Port of Oakland requires each incumbent to successfully complete a Transportation Security Administration (TSA) background check, which will include a fingerprint-based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA), prior to being considered for this position. This status must be maintained for the duration of employment at the Port. Closing Date/Time: Fri. 01/18/19 5:00 PM Pacific Time