Job JOB SUMMARY
This position is responsible for the acquisition, maintenance and issuance of parts and supplies used in the maintenance and repair of the department's fleet of vehicles and equipment.MAJOR DUTIES
KNOWLEDGE, SKILLS AND ABILITIES
- Requisitions parts and supplies. (50%)
- Identifies needed parts/part numbers and supplies.
- Locates vendors with parts/supplies in stock, negotiates pricing, and coordinates delivery or pickup.
- Verifies the accuracy of shipments; communicates with vendors in regards to incorrect or late shipments.
- Coordinates with vendors in regards to recalls and service agreements.
- Receives, reviews and processes invoices and requested orders as needed.
- Prepares requisitions for vendor payments including matching invoices with requisitions or purchase order number; forwards to Accounts Payable as needed.
- Maintains inventory of parts and supplies. (30%)
- Determines adequate inventory levels for a variety of parts and supplies.
- Monitors inventory levels to determine need for purchase.
- Performs weekly and annual parts and supply inventory.
- Maintains related records.
- Creates and completes work orders for repairs. (10%)
- Follows up on work orders to ensure completion in a timely manner.
- Maintains related records.
- Performs related duties. (10%)
- Demonstrates punctual, regular, and reliable attendance.
- Attends meetings, workshops, and training sessions.
- Provides innovative solutions to enhance current processes and procedures and/or resolve workplace issues.
- Performs other duties as assigned.
- Knowledge of a wide variety of automotive and equipment parts.
- Knowledge of City government purchasing procedures.
- Knowledge of general office practices and procedures.
- Knowledge of inventory control methods.
- Knowledge of computers and job-related software programs.
- Skill in the operation of modern office equipment.
- Skill in the maintenance of a computerized inventory system.
- Skill in maintaining detailed and accurate records.
- Skill in performing basic mathematical calculations such as addition, subtraction, multiplication, division, and percentages.
- Skill in decision making and problem solving.
- Skill in oral and written communication.
- Ability to work cooperatively with others.
The Fleet Services Coordinator assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy and the nature and propriety of the final results.
Guidelines include departmental standard operating procedure, local and state purchasing requirements, vehicle parts manuals, and City of Auburn Core Values, Vision, and Mission statements. These guidelines are generally clear and specific, but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK
- The work consists of related duties in the acquisition, inventory maintenance, and issuance of parts and supplies. The variety of items to be maintained contributes to the complexity of the position.
- The purpose of this position is to maintain the department's parts and supply inventory. Success in this position contributes to the efficiency of department operations.
- Contacts are typically with co-workers, vendors, and members of the general public.
- Contacts are typically to give or exchange information, resolve problems, negotiate matters, and provide services.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
- The work is typically performed while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects weighing less than 24 pounds and heavy objects weighing 24 or more pounds,
- The work is typically performed in an office, stockroom or warehouse. The employee is exposed to noise, dust, dirt, grease and machinery with moving parts.
- Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education; and
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
- Possession of a valid driver's license for the type of vehicle or equipment operated.