Program and Research Associate (Administrative Analyst/Specialist, Exempt II) (10456)

  • San Francisco
  • San Francisco, California
  • Aug 03, 2020
Part Time Administrative Analysis and Research Clerical and Administrative Support

Job Description

Working Title
Program and Research Associate

SF State University
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

College of Liberal and Creative Arts - Documentary Film (DocFilm) Institute

Appointment Type*
This is a one year probationary position.

Time Base*
Part-Time (0.80)

Work Schedule*
Monday to Thursday: 8:30 a.m. - 5:30 p.m.

Anticipated Hiring Range*
$4,560.00 - $4,800.00 Per Month @ Part-Time (.80)
$5,700.00 - $6,000.00 Per Month @ Full-Time

Salary is commensurate with experience.

Position Summary*
The Program and Research Associate is responsible for acting as the production manager, AOC and web publishing supervisor for all Institute programs and projects which includes general paperwork, budgeting, scheduling, coordinating, planning and executing shoots, and post-production schedules as well as managing and creating content for web-based programs and applications. Incumbent also contributes to the overall operations of the Institute by providing support for all projects in the form of archiving information, managing data, prepping forms and documents as well as films for distribution. The Program and Research Associate helps to develop donor pipelines, corporate opportunities and secures contracts on behalf of the Institute. They work closely with students, faculty and staff to accomplish projects under the Institute's umbrella. Additionally, the incumbent is asked to produce and direct films and work-for-hire pieces through the institute as well as handle any administrative task that may need tending. The Program and Research Associate communicates with clients, attends meetings and contributes to the strategic thinking of the institute as needed. Additional duties may be assigned as needed. This position reports to the Director of The Documentary Film Institute (DocFilm).

Position Information
Production Management
- Responsible for acting as the production manager for all DocFilm productions including budgets, scheduling, coordinating, planning and executing shoot and post-production schedules.
- Directing/Producing DocFilm Projects produce and direct films and work-for-hire pieces through the institute as well as communicate with clients, attend meetings and contribute to strategic planning within the Institute as needed. Most of these tasks are done in the office with occasional on location production work.

Web development/Publishing
- Responsible for all web-based publications layout, copy editing and management of publication workflow. Maintains and manages social media platforms and content.

Administrative/Operational Duties
- Filing, managing data, preparing all forms (honoraria, travel reimbursements, direct payment requests) and documents as well as films for distribution.
- Purchasing of small equipment and supplies as needed by DocFilm.
- Managing communications and workflow of journal/conference submissions.

- Participates and contributes to grants, donor development, corporate opportunities and
other fund development strategies and campaigns.

Other duties as assigned

Minimum Qualifications*
General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods normally obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Thorough knowledge of and ability to apply expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.

Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.

Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.

Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.

Ability to work with representatives from public and private entities and handle potentially sensitive situations.

Demonstrated consultative skills in working with internal and external constituent groups.

Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.

Preferred Qualifications
Master's Degree in a relevant field, Nonfiction film research interests, University Teaching Experience; Familiarity with LCA production resources and venues. Film/Video production skills, web-based skills, experience with emerging medias a plus. Experience managing student workers; collaborating with faculty and staff on events, films and projects.

Ability to manage relationships with outside entities or agencies and manage sensitive information and situations. This position will also oversee day-to-day program or organizational unit operations and provide lead work direction to other professional or administrative staff, with accountability for results

Computer Skills: Adobe Creative Suite, Premiere, Final Cut Pro, Wordpress, Squarespace, Basic Drupal, Social Media and blogging; superior organizational skills. Experience in documentary film producing and finance; ability to research and interpret local and national trends in documentary production and exhibition, including festivals and film series.

Core Competencies - embody the following competencies:
- Bias toward collaboration and teamwork.
- Effective communication across a variety of venues.
- Customer/Client Focus with an emphasis in problem solving and resolution.
- Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence.
- Diversity and inclusion.

Pre-Employment Requirements
This position requires the successful completion of a background check.

Eligibility to Work*
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees.

CSUEU Position
Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

How To Apply

Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience.


The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.
Closing Date/Time: Open until filled

Job Address

San Francisco, California 94132 United States View Map