25 jobs found

Description: Job No: 526146; 11/1/2023 CONTRACTS & SOURCING ANALYST Buyer III Purchasing Salary Range: $4,306 - $7,790/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Reporting to the Director Procurement & Contracts, the incumbent will perform highly complex administrative duties which involve contracts (LSA’s, MOU’s, etc.), sourcing orders (competitive bids), and providing support to procurement operations (processing transactional orders). Major duties and responsibilities include, developing standardized contract templates regarding language of terms and conditions; works with Procurement & Contracts Director, University Risk Manager, legal on contract risk decisions; Develops and write contract services procedures for departmental use and campus instruction. Provide analysis of contract financial data, interpreting, and making decisions related to university policy and procedures; performs periodic audit on procurement and contract process and workflow effectiveness; provides guidance to department staff members and serves as point of contact for campus departments on immediate needs and procurement and contract services procedures coordination of contracts and contract renewals; provides RFx and contract guidance and assistance to members; write and send internal and external communications as needed; evaluate campus training needs and lead procurement and contract services training and customer service initiatives; issues POs, contracts, and RFx as needed. Coordinate and administer the procurement and contracting of delegated major capital purchasing contracts for state and auxiliary projects, and associated responsibilities including but not limited to preparing bids, advertising, evaluating bids and awarding contracts; responsible for oversight and processing of architectural, engineering, and service provider agreements for construction related projects; work closely with: Capital Planning Directors, Facilities Directors and Project Managers, Legal Counsel, Auditors, Chancellor’s Office Construction Unit, Construction Inspectors, Contractors, Division of Industrial Relations, Department of Justice Services and the California License Board as necessary on process, procedures, research and compliance; coordinate and administer the procurement and contracting of Learning Site and Placement agreements, Memorandum of Understandings, Revenue, and other types of agreements and contracts; conducts and executes RFx and contracts; and serves as the sustainability officer and SB/DVBE Advocate on behalf of Cal State LA. Required Qualifications & Experience : Equivalent to an undergraduate degree from an accredited college or four-year university in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them. Experience managing and/or assisting in operational and technical projects of varying scope and size. The incumbent must have thorough knowledge of the principles, practices, and procedures of purchasing, including administration of contracts and service agreements; basic accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration; and of California State Statues and Codes applicable to campus procurement. The incumbent must possess strong written and oral communication skills; and high-level organizational skills. The incumbent must have the ability to administer all aspects of bid procedures according to laws and codes; monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as integration of performance schedules, learn and apply computer technology to the total purchasing process; lead or review the work of others; act promptly to resolve actual or potential problems when requires; develop long-range plans, including recommendations for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; prioritize and multi-task effectively in a fast-paced, detail-oriented, and time-sensitive environment; and to work collaboratively in a team with a variety of campus partners as well as independently. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Five-years of public procurement or contracts experience in a professional environment utilizing ERP system and direct experience with competitive bidding, negotiation, contract development and price/cost analysis. Knowledge of public or higher ed procurement and contracts policies. Presentation and training skills. Understanding of enterprise systems, such as financials, budgets, human resources, and contracts. CPM, Procurement certification, and Contracts certifications. Closing Date : Review of applications will begin on November 15, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Closing Date/Time: Open until filled

Description: Academic Department Coordinator Departments of World Languages and Cultures and International Studies Job #532105 First Review Date: Wednesday, October 18, 2023 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #532105) Administrative Support Coordinator I, Academic Department Coordinator, Salary Range: $3,505 - $5,508 monthly, Anticipated Hiring Range: $3,505 - $3,681 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a permanent, full-time, benefited, non-exempt, 12-month pay plan position with a one-year probationary period. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the general supervision of the Dean, with work direction from the Department Chair, the incumbent is responsible for the clerical and administrative support and coordination of the academic department and associated programs, facilities, or units, to which they are assigned. Particular emphasis is in the areas of office coordination and liaison duties, department and program support, personnel administration, and fiscal management. Work is completed independently under general supervision and involves coordination with staff, faculty, and student employees. Key Responsibilities: 35% - Department Office and Administrative Support Responsible for the clerical and administrative support functions of the department and its associated programs, which includes responsibility for departmental office practices and procedures. Performs reception duties and serve as departmental point of contact, interacting directly with students, faculty, staff, and visitors. Maintains current knowledge of where to find and how to respond to questions regarding a variety of university, college and department policies, procedures, and practices as well as department curriculum, facilities, events to students, faculty, staff and the public. Conducts routine tasks, including filing, photocopying, scanning, shredding documents, and maintaining and managing bulletin boards and information displays necessary for operation of department office. Processes mail, routes, and delivers forms and documents to appropriate offices. Monitors department/program email inbox(s) and processes and forwards emails as appropriate. Ensures that necessary office equipment is maintained and operational, and trains and assists users. Creates and maintains department/program forms, lists, and informational material. Coordinate work priorities, schedules, and deadlines, to ensure College, administrative, department, and instructional activities and requirements are completed in a timely manner. Coordinate, implement, explain, and revise policies as needed in conjunction with the Department Chair to ensure compliance with department/program, College, and University goals and objectives. Provide support to office student assistants, including guidance and training. Organize and coordinate a variety of department/program and committee meetings as requested by the Department Chair Attend department meetings and transcribe minutes. Serve as Key Advisor and arrange for phone, keys, computer, and nameplates for new, moving, and separating faculty, staff and students. Coordinate special events (workshops, visiting lecturer presentations, department or program retreats) and distribute information as directed by Department Chair. Maintain files in accordance with University, College, and department file maintenance and disposal policies. Maintain department and program websites, working with the Department Chair, the college office, MarCom and ITS as appropriate. Coordinates distribution of department materials (prospective students, alumni, job searches, etc.) as necessary, working with the Admissions, Alumni Relations, Marketing and Communications, and Distribution Services offices. Support programs in program review processes and assessments. Coordinate facility maintenance and repairs. Coordinate and administer scholarship awards and funds. Performs other administrative and clerical duties as needed and assigned. 20% - Budgets and Fiscal Records Responsible for maintaining fiscal records, expending funds, and overseeing the department and/or program budgets in consultation with the Department Chairs and College Budget Analyst. Regularly track revenues and spending from state and other department funds (including trust, scholarship, IRA, etc.) and provide reports to appropriate department and college personnel to ensure the department stays within its annual and revised budget for general operating expenses, course support purchases, equipment purchases, student assistant payroll, temp help, etc. Prepare and process fiscal documents related to the operations of the departments and/or programs. Oversee collection and processing of payroll documents and track payroll expenses for student assistants, temporary help and pool positions, including verifying and tracking of state and federal work study for student assistants, to ensure departments stay within budget. Make purchases of supplies, equipment, and services in support of departmental operations. Adhere to spending regulations of the various funding sources and comply policies, procedures, and deadlines relating to budget, procurement, and accounting. Perform other similar budget or fiscal activities as needed or assigned. 15% - Personnel Administration Support Coordinate processing of all documents relating to appointment, separation, leave of absence, assigned time, workload, timekeeping, absence reports, and vacancy announcements for faculty, staff and student employees. Coordinate with Academic Personnel Services (APS) to ensure appropriate documentation for faculty Reappointment, Tenure and Promotion (RTP), Range Elevation, and temporary faculty evaluation processes is collected and routed as necessary. Coordinate course evaluation process with the college office. Coordinate with the college office, Human Resources (HR) and APS as needed to initiate recruitments for faculty, staff, and student employees. Provide administrative support for search committees as needed, which may include communicating with applicants, arranging phone and on-campus interviews, and assisting with other administrative processes. Maintains current knowledge of student employment policies and procedures and communicates this information, as well as any changes, directly to the student employees. Coordinate new faculty and staff on-boarding, facilitating the completion of required tasks. Performs other similar administrative personnel support as needed or assigned 25% - Class scheduling, curriculum and enrollment support In cooperation with the department chair, coordinate information to develop the class schedule each semester for the department by gathering and compiling information, coordinating with other departments as necessary, and ensuring adherence to the university scheduling policy. Build the class schedule and lecturer contracts in PeopleSoft; proofs, corrects and reviews as necessary. Coordinate room, computer lab and large lecture requests, and schedules via current process Coordinate field trip processes for faculty by entering data into PeopleSoft, requesting and confirming vehicles and verifying student liability waivers. Confirm correctness of online schedule and makes any required changes due to errors, class additions, or class cancellations. In consultation with the Department Chair, prepares the text of course descriptions when necessary. Maintain current knowledge of where to find and how to access documents and records related to curriculum and curriculum changes. Maintain current knowledge of where to find and how to interpret applicable processes for student needs across the campus, including where to send students for crisis intervention, advising, financial assistance, mentoring, and other departments as needed. Serve as department/program point of contact for registration, course permission numbers, and add/drop process for courses requiring department/program approval. Oversees processing of student major and advisor changes, incomplete, and grade change forms. Perform other similar class scheduling, curriculum, and enrollment duties as needed or assigned. 5% - Additional Duties as Assigned Knowledge, Skills, and Abilities Associated with this Position Include: Mastery of English grammar, punctuation, and spelling. Fluency in standard office support technology systems and software packages and willingness and ability to learn new software and related skills required to perform job duties effectively. Demonstrated sensitivity to cross-cultural perspectives and experiences. Ability to establish and maintain working relationships with staff, students, and faculty from diverse backgrounds. Ability to be proficient in performing multiple work assignments and projects independently. Ability to understand, interpret, apply and communicate policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to independently plan, organize, and coordinate day-to-day and long-range activities. Ability to clearly communicate orally and in writing with a diverse population and effectively compose correspondence and present reports. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to troubleshoot most office administration problems and respond to inquiries and requests related to work area. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and interpersonal skills to solve problems, achieve objectives, and expedite projects. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to process sensitive information in a responsible and professional manner. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: Possession of a Bachelor’s degree (or equivalent) from an accredited college or university and experience equivalent to one year of progressively responsible administrative and clerical support that includes experience in an academic office and/or educational setting with a diverse student population, and demonstrated customer service. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The first review of submitted application materials will be October 18, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: October 3, 2023 Closing Date/Time: Open until filled